Accounts Payable Analyst

James River Petroleum; Ashland (VA); Vor Ort; USD 55.000 - 65.000; Vollzeit

Benefits dieser Stelle

Medical, dental, and vision benefits

401(k) with company contribution

Professional growth opportunities

Collaborative, team-oriented work env

Zusammenfassung

James River Petroleum in Ashland, Virginia, seeks an Accounts Payable Analyst to support fuel supplier invoice processing, BOL matching, and discrepancy resolution. This role emphasizes research, problem-solving, and collaboration with suppliers and internal teams.

Required: 2+ years in AP or related field, strong Excel and ERP experience, and excellent communication and organizational skills. Competitive pay, benefits, and growth opportunities in a safety-focused, team-oriented environment.

Qualifikationen

• 2+ years experience in accounts payable, accounting, financial analysis, or related field.
• Associate’s or bachelor’s degree in Accounting, Finance, Business, or related field preferred but not required.
• Strong analytical, research, and problem-solving skills including ability to investigate discrepancies.
• Proficiency in Microsoft Excel with data analysis and reporting.
• Experience with ERP systems, accounting software, or financial platforms.
• Ability to navigate multiple systems to conduct detailed transaction research.
• Excellent organizational skills and ability to manage high volumes with accuracy.
• Strong written and verbal communication skills.

Aufgaben

• Process approximately 100 fuel supplier invoices daily with manual entry outside automated systems.
• Review automated invoice-to-BOL matching results and investigate discrepancies.
• Verify supplier invoices against BOLs and delivery records to identify errors.
• Research invoice exceptions across supplier portals, ERP systems, and internal docs to trace transactions.
• Investigate missing/incomplete BOLs by tracing fuel transactions and coordinating with teams.
• Collaborate with suppliers and internal departments to validate charges and obtain supporting docs.
• Maintain organized records of invoice exceptions, communications, and resolutions; follow up on open items.
• Identify recurring billing discrepancies and operational breakdowns; recommend corrective actions.
• Support vendor statement reconciliations and payment discrepancy investigations.

Kenntnisse

Analytical skills

Research skills

Problem-solving

Attention to detail

Written and verbal communication

Organizational skills

Ausbildung

Associate’s or Bachelor’s degree in Accounting/Finance/Business

Tools

Microsoft Excel

ERP systems

Jobbeschreibung

Founded in 1985, JRP is a privately held, technology-driven distributor of diesel fuel, lubricants, and related petroleum and fuel management solutions serving customers nationwide. Headquartered in Ashland, Virginia, we combine knowledgeable teams, innovative technology, data-driven insights, and strong customer partnerships to deliver reliable, efficient fuel solutions. Our culture is built on safety, accountability, integrity, collaboration, and continuous innovation, with a focus on helping customers operate more efficiently while providing meaningful opportunities for our employees to grow.

Position Summary

JRP is seeking a proactive, analytical, and detail-oriented Accounts Payable Analyst to support general accounts payable functions, with a primary focus on fuel supplier invoice processing, invoice-to-bill-of-lading (BOL) matching, and discrepancy resolution. This role requires strong research and problem-solving skills to investigate transaction issues, identify root causes, and collaborate with suppliers and internal teams to improve accuracy and efficiency.

Why Join JRP?

• Competitive compensation based on experience
• Full medical, dental, and vision benefits
• 401(k) with company contribution
• Stable, long-term career opportunity
• Opportunities for professional growth and development
• Collaborative, team-oriented work environment

Compensation

$55,000-$65,000 per year based on experience

Key Responsibilities

• Process approximately 100 fuel supplier invoices daily that require manual entry outside automated invoicing systems.
• Review automated invoice-to-BOL matching results and investigate discrepancies involving supplier details, fuel types, delivered quantities, pricing, taxes, and missing documentation.
• Verify supplier invoices against BOLs and supporting delivery records to identify billing inaccuracies, documentation errors, and internal process gaps.
• Research invoice exceptions across supplier portals, ERP systems, operational records, and internal documentation to trace transactions and determine root causes.
• Investigate missing or incomplete BOLs by tracing fuel transactions through internal workflows and coordinating with relevant teams to resolve documentation gaps.
• Partner with fuel suppliers and internal departments to validate charges, obtain supporting documentation, and resolve invoice discrepancies.
• Maintain organized records of invoice exceptions, supplier communications, outstanding documentation, and resolution status; proactively follow up on unresolved items.
• Identify recurring supplier billing discrepancies and operational breakdowns, communicate findings to management, and recommend corrective actions to improve accuracy and efficiency.
• Support broader accounts payable functions, including vendor statement reconciliations, payment discrepancy investigations, invoice reconciliation, and financial record maintenance.

Qualifications

• 2+ years of experience in accounts payable, accounting, financial analysis, or a related field.
• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field preferred but not required
• Strong analytical, research, and problem-solving skills, including the ability to investigate discrepancies and determine root causes.
• Proficiency in Microsoft Excel, including formulas, data analysis, and reporting.
• Experience with ERP systems, accounting software, or financial management platforms.
• Ability to navigate multiple systems and information sources to conduct detailed transaction research.
• Exceptional attention to detail and ability to manage high transaction volumes accurately.
• Strong written and verbal communication skills.
• Excellent organizational skills, including managing competing priorities, tracking outstanding issues, and following up independently.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to perform routine office activities and use standard office equipment.
• Office-based position in Ashland, Virginia.
• Fast-paced, detail-oriented environment requiring accuracy, independent research, and collaboration across departments.
• Regular use of financial systems, supplier portals, spreadsheets, and electronic documentation.