Accounts Payable Administrator

Talentify; Overland Park (KS); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Time Off / PTO

Job summary

Aston Carter is seeking an Accounts Payable Administrative Assistant to support a busy accounting team in a fully onsite role in Overland Park, KS. This entry-level position emphasizes organization, customer service, and administrative duties within a collaborative office environment.

You will assist with invoices, payments, and documentation, working closely with vendors and internal departments to ensure accuracy and timely processing.

Qualifications

• Minimum 1 year of office, administrative, or customer service experience.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Monitor and respond to accounts payable emails from vendors and internal teams.
• Research and resolve invoice and payment inquiries.
• Review and reconcile vendor statements and discrepancies.
• Communicate invoice status and payment updates with vendors and stakeholders.
• Track approvals and assist with invoice-related issues.
• Maintain accurate vendor communications and account activity.
• Data entry with high accuracy and organization.
• Organize electronic and physical documentation.
• Provide admin support to the accounting team as needed.
• Assist with special projects and departmental initiatives.
• Deliver excellent customer service and address questions.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Accounts Payable Administrative Assistant

Job Description

Our client is seeking an Accounts Payable Administrative Assistant to support a busy accounting team. This entry-level opportunity is ideal for a detail-oriented professional who enjoys organization, customer service, and administrative support. The role will provide valuable exposure to accounting and finance operations while working in a collaborative, fast-paced office environment.

The successful candidate will work closely with vendors and internal departments to help ensure invoices, payments, and supporting documentation are processed accurately and efficiently.

Responsibilities

• Monitor and respond to Accounts Payable-related emails from vendors and internal team members.
• Assist with researching and resolving invoice and payment inquiries.
• Review and reconcile vendor statements, identifying discrepancies and outstanding items.
• Communicate professionally with vendors and internal stakeholders regarding invoice status and payment updates.
• Track pending approvals and assist with resolving invoice-related issues.
• Maintain accurate records of vendor communications and account activity.
• Perform data entry with a high degree of accuracy and attention to detail.
• Organize and maintain electronic and physical documentation.
• Provide administrative support to the accounting team as needed.
• Assist with special projects and departmental initiatives.
• Deliver excellent customer service while addressing questions and concerns.
• Help ensure invoices and related documentation are processed accurately and within established timelines.

Required Qualifications

• Minimum of 1 year of office, administrative, or customer service experience.
• Experience performing data entry and clerical tasks in a professional environment.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and problem-solving skills.
• Customer-focused approach with a professional demeanor.
• High school diploma or equivalent.

Preferred Qualifications

• Exposure to accounting, invoicing, bookkeeping, or financial records.
• Previous Accounts Payable experience.
• Familiarity with invoice tracking and vendor statement reconciliation.
• Administrative support experience within an accounting, finance, or business operations team.
• Proficiency with Microsoft Office and other office software applications.

Work Environment

This position is fully onsite in a professional office environment within the Kansas City metro area. The role offers the opportunity to work alongside an established accounting team and gain experience supporting financial operations. Employees will interact regularly with both internal departments and external vendors while working in a collaborative and team-oriented setting.

Job Type & Location

This is a Contract position based out of Overland Park, KS.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Overland Park,KS.

Application Deadline

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.