Accounts Payable Administrator

Ultipro; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Camillo Companies in Texas is seeking an Accounts Payable Administrator to support accounting operations. You will perform general clerical duties, manage files, handle data entry, and maintain accurate records to keep the AP process moving smoothly.

This role processes invoices, coordinates with vendors and internal teams, and provides friendly service across departments. Flexible work-from-home options are available after training to accommodate project timelines and workload fluctuations.

Qualifications

• General clerical duties including filing, scanning, data entry and record keeping.
• Ability to process and code invoices with accuracy and efficiency.
• Experience with vendor communications and resolving billing discrepancies is a plus.

Responsibilities

• Maintains files, scans and files digital copies.
• Processes and codes up to 150 invoices daily.
• Works with vendors to verify statements and resolve billing discrepancies.
• Collaborates with construction and maintenance teams for verification and approval.
• Follows up with internal approvers on due invoices.
• Assists with department-level process improvements.
• Provides quality customer service to all departments.
• Performs additional duties as needed.

Skills

Invoice processing

Data entry

Vendor relations

MS Office

Netsuite

Record retention

Communication skills

Time management

Problem solving

Tools

Microsoft Office

Job description

Job Title: Accounts Payable Administrator

Department: Accounting

Reports to: Accounts Payable Supervisor

Status: Full Time / Non-Exempt, Hourly

Job Summary:

Performs general clerical duties including copying, scanning, telephones, record keeping, spreadsheets, data entry, and maintaining office files.

Duties/Responsibilities:

• Performs administrative work, including maintaining files scanning and filing a digital copy.
• Processing/coding up to 150 invoices daily.
• Working vendor statements to ensure accuracy and work with our vendors to resolve any billing discrepancies.
• Working with construction and maintenance teams for verification and approval purposes.
• Follow up with internal approvers on due invoices, as necessary.
• Assist with department level process improvements.
• Provide quality customer service to all departments servicing.
• Additional duties may be added as needed.

Required Skills/Abilities:

• Working knowledge of document control procedures of filing and record retention systems
• Working knowledge/proficiency in various software such as Microsoft Office Suites and Netsuite preferred but not required
• Ability to build positive rapport with individuals at all levels of the organization, as well as outside the company.
• Ability to maintain professionalism and a strong customer-focused demeanor with demanding clientele.
• Knowledge of management methods and sound employee relations techniques with an ability to connect to staff, troubleshoot problems and help teams collaborate, as necessary.
• Friendly and welcoming demeanor with the ability to maintain professionalism and a strong customer-focused demeanor with demanding clientele.
• Excellent time management skills, detail-orientation and ability to multi-task and prioritize work.
• Strong decision-making and problem-solving skills, along with advanced conflict resolution skills.
• Effective communication and interpersonal skills and proficient in English. Must be able to articulate needs and convey information verbally and in writing effectively with employees, customers, supervisors, and co-workers throughout the organization.
• Able to work in an equitable, inclusive, and diverse environment. The Camillo family of companies are committed to enhancing equity, inclusion, and diversity, including hiring talent from all backgrounds.

Physical Requirements/Working Conditions:

• Working conditions: Monday/Friday, 40-hours per week (during core business hours) with flexibility for longer hours as needed. Once training is complete we do offer a flexible Work-From-Home schedule
• Must conduct business in a professional and ethical manner to external business associates and coworkers to reinforce goodwill and profitability for the company
• Must be able to lift up to 10 pounds at times
• Prolonged periods of sitting at a desk, working on a computer, or standing while working

About Us:

As one of the largest privately held real estate development and construction companies in Texas, Camillo Companies exists to open doors to greater opportunities for all people. For more than 30 years, the Company has led the way in constructing premier communities featuring affordable homes and residences that maximize style, livability, and functional floorplan designs. Camillo Companies is a vertically integrated operation consisting of four primary entities, including Retail (Legend Homes), Residences (SimplyHome), Land Development (Academy Development), and Maintenance (LCI Services). Through these operations, the Camillo Family of Companies has constructed more than 30,000 homes and residences in the Greater Houston, Dallas-Fort Worth, San Antonio, and Bryan-College Station areas, establishing a standard of exceptional customer service and attainability. In 2007, the Company pioneered the single-family build-to-rent business, eventually leading to the 2012 launch of SimplyHome, which builds, leases, and manages both new and recently constructed single-family homes, townhomes, and multi-family projects. Beginning in 2023, the company made acquisitions to expand into new markets in and outside of Texas.

Camillo Companies value a diverse and inclusive workplace. We strongly encourage women, people of color, LGBTQIA+ individuals, people with disabilities, and veterans to apply. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members regardless of race, color, religion, sex, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, pregnancy, parental status, military service, or other non-merit factor.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.