Accounts Payable Administrator

Healthcare Services Group, Inc; Bensalem Township (Bucks County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) / stock purchase plan

Training and development

Employee assistance program

Team events

Paid holidays

Office amenities

Job summary

Healthcare Services Group, Inc. seeks an Accounts Payable Administrator to support the AP team, reporting to the AP Manager and Supervisor. Responsibilities include matching, batching, entering invoices, processing vendor billing, and assisting with month-end close.

The role requires itemized attention to detail, solid Excel skills, and strong communication and customer service abilities in a fast-paced environment.

Qualifications

• High school diploma or equivalent. Minimum 1 year prior experience strongly preferred.
• Knowledge in business software applications, including understanding of Accounts Payable processes, general ledger, and spreadsheet programs (Excel) are critical.
• Excellent time management skills with a proven ability to multi-task and meet tight deadlines all while maintaining exceptional attention to detail.
• Excellent oral and written communication skills required with the demonstrated ability to express oneself clearly and concisely. Ability to work in a team environment with minimal supervision
• Demonstrates a sense of urgency along with excellent analytical, problem solving.
• Problem –solving skills as well as a strong attention to detail.
• Relationship building skills and ability to work independently as well as being a strong team member.
• Highly motivated, energetic individual with strong ethic and commitment to quality.

Responsibilities

• Duties include matching, batching, and entering invoices
• Process Vendor spreadsheet billing
• Matching Vendor payments
• Track and Process expense reports
• Answering inquiries, resolve outstanding balance issues
• Maintain Vendor documents and files
• Produce daily, weekly, monthly reports
• Some Accounting and Microsoft excel knowledge is a must.
• Need Customer Service and Communication skills
• Assist with month end closing and audits
• Opening mail, filing and researching
• Must be able to multiple task, be organized, detail oriented, and work with a team
• Work under strict deadlines and fast paced environment
• All other duties as assigned by supervisor

Skills

Customer service

Communication

Multitasking

Detail oriented

Team player

Accounting knowledge

Education

High school diploma

Tools

Excel

Job description

Overview

HCSG is seeking an Accounts Payable Administrator to join our team. Attending to the general administrative needs of the Accounts Payable Department, this role works closely with and reports to the Accounts Payable Manager and Supervisor.

Job Function

• Duties include matching, batching, and entering invoices
• Process Vendor spreadsheet billing
• Matching Vendor payments
• Track and Process expense reports
• Answering inquires, resolve outstanding balance issues
• Maintain Vendor documents and files
• Produce daily, weekly, monthly reports
• Some Accounting and Microsoft excel knowledge is a must.
• Need Customer Service and Communication skills
• Assist with month end closing and audits
• Opening mail, filing and researching
• Must be able to multiple task, be organized, detail oriented, and work with a team
• Work under strict deadlines and fast paced environment
• All other duties as assigned by supervisor

Qualifications

• High school diploma or equivalent. Minimum 1 year prior experience strongly preferred.
• Knowledge in business software applications, including understanding of Accounts Payable processes, general ledger, and spreadsheet programs (Excel) are critical.
• Excellent time management skills with a proven ability to multi-task and meet tight deadlines all while maintaining exceptional attention to detail.
• Excellent oral and written communication skills required with the demonstrated ability to express oneself clearly and concisely. Ability to work in a team environment with minimal supervision
• Demonstrates a sense of urgency along with excellent analytical, problem solving.
• Problem –solving skills as well as a strong attention to detail.
• Relationship building skills and ability to work independently as well as being a strong team member.
• Highly motivated, energetic individual with strong ethic and commitment to quality.

Who We Are

Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, dining, and dietitian services within the healthcare market. For more than 45 years, we have provided essential services to thousands of healthcare communities nationwide. As one of America's Most Trustworthy Companies , we put our collaborative values to work with empowerment and development opportunities for team members at every level.

What We Offer

HCSG offers a comprehensive array of benefits to support our associates and their family's health and well-being. Our goal is to promote welfare and health and enhance our associates' and their families' overall quality of life.

• Complimentary Health Benefits - Free telemedicine and Prescription Drug Program
• Paid Time Off - Paid holiday and vacation days.
• Health Plans - An array of medical, dental, vision, and other supplemental health insurance offerings.
• Employee Assistance Programs - FREE access for employees and their families for health, financial, and family services to support our employees' welfare and mental and physical health.
• Employee Recognition Programs - We strive to recognize employees who live out our Company Purpose and are committed to #GoingBeyond for our Client, Resident, and Employee Communities!
• Going Beyond Assistance Fund - A 501(c)(3) nonprofit formed by HCSG to serve as a charitable employer-sponsored disaster relief organization to provide emergency, hardship, and disaster assistance, to HCSG employees and their dependents or family members.
• Paid Time Off - Holidays and Vacations.
• Employee Stock Purchase Plan - Investment opportunity available to all eligible employees after two years of service.
• Training and Development - Ongoing support and training for role‑specific and industry practices with opportunities for career advancement.

Bensalem Office

Located on the bustling Street Road near I-95 and Parx Casino, the HCSG headquarters office stands in a central hub that suits both metro and city commuters. With dozens of dining options, grocery stores, and necessity stores, this Bensalem, PA, location offers convenience for all team members. Within the office, you’ll enjoy the following during your visits:

• Updated office space with diverse independent workspaces to promote creativity.
• Complimentary beverages, including Starbucks Coffee offerings, Keurig, Cola products, and various juices.
• Team events, including holiday parties, company picnics, anniversary celebrations, and more!

HCSG is proud to be an equal opportunity employer committed to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, genetics, ethnicity, pregnancy status, gender identity, sexual orientation, marital status, political opinions, or affiliations, veteran status, or other legally protected classes. HCSG also complies with applicable state and local laws and federal law requirements that govern nondiscrimination in every location where we operate.

Our Commitment to Diversity and Inclusion.

We are committed to fostering and supporting a vibrant company culture that encourages employees to bring their authentic and best selves to serve our resident and client communities. We believe all employees, regardless of position, age, race, religion, beliefs, socioeconomic background, or gender, should work in an environment where they are safe, respected, and treated fairly, with their viewpoints, thoughts, and ideas encouraged and embraced.

Benefits Link

Click here for more benefits information

or copy this link: https://go-internal.hcsgcorp.com/l/1036773/2025-07-02/5xbpsq/1036773/17514637576MrQym5A/Employee_Benefits_for_Job_Descriptions__7_.pdf

• Not available in AR.