Accounts Payable

Elite Personnel; Virginia; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Elite Personnel in the United States is seeking an Accounts Payable Associate to manage full AP processes, ensure compliance, and support vendors and internal partners. The role reports to the Accounts Payable Manager and offers hybrid work flexibility from Crystal City with occasional travel.

The position is temporary for six to twelve months, focusing on accurate invoice processing, discrepancy resolution, and month-end support in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or related field with at least 2 years of experience.
• Working knowledge of FAR and reimbursement processes.
• Strong knowledge of AP processes including invoice validation, PO matching, payment processing, and vendor reconciliation.

Responsibilities

• Responsive vendor and client support and timely escalation when appropriate.
• Accurate AP invoice processing with PO matching and compliance.
• Identify and resolve invoice discrepancies with vendors and internal teams.
• Prepare check, ACH, and wire payments and maintain AP records.
• Support month-end close and AP-related projects as needed.

Skills

Attention to detail

Customer service

Analytical thinking

Time management

Education

Bachelor's degree in Accounting/Finance/Business/Economics

Tools

Deltek Costpoint

Microsoft Dynamics

Power BI

Cognos

Job description

This is a Temporary job, expected to last 6 months to a year. Our client is currently seeking an Accounts Payable Associate to join its forward-thinking and supportive team.

The Accounts Payable Associate role is responsible for managing the full accounts payable process, including accurate invoice verification, processing, and issue resolution. This role also delivers responsive support to vendors and internal partners while ensuring compliance with organizational policies. This position reports to the Accounts Payable Manager. This remote position offers hybrid work flexibility from their Crystal City office location with occasional travel required for meetings, training sessions, and conferences. This is a temporary position with an anticipated duration of six to twelve months, subject to business needs and organizational priorities.

Responsibilities

• Responsive vendor and client support - Provide timely, professional support to vendors, suppliers, and internal clients, addressing inquiries promptly and escalating sensitive or complex issues when appropriate.
• Accurate AP invoice processing - Review and process invoices accurately and efficiently, including matching purchase orders and receipts, verifying required information, and ensuring compliance with applicable policies and procedures.
• Issue resolution and coordination - Identify and resolve invoice and payment discrepancies by coordinating with vendors and internal departments to support accurate and timely payments.
• Payment preparation and record maintenance - Prepare check, ACH, and wire payments and maintain accurate, complete, and up-to-date AP records and supporting documentation.
• Month end and project support - Support month-end close activities, maintain compliance with AIR policies and procedures, and assist with AP-related projects and other business needs as assigned.

Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on evolving business needs and organizational priorities.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field, with at least two years of relevant professional experience.
• Working knowledge of Federal Acquisition Regulations (FAR) and experience supporting expense report policies, procedures, and end-to-end reimbursement processes.
• Strong knowledge of accounts payable processes, including invoice validation, PO matching, payment processing, vendor account reconciliation, discrepancy resolution, and adherence to established financial controls and procedures.

Skills

• Strong attention to detail and systems proficiency, with advanced experience using accounting and reporting systems such as Deltek Costpoint, Microsoft Dynamics, Power BI, and Cognos, along with a strong work ethic, accuracy, accountability, and commitment to shared team goals.
• Demonstrated customer service and relationship-management skills, providing timely, professional support to vendors and internal clients in a fast-paced, high-volume environment while applying flexibility, sound judgment, analytical thinking, and a collaborative approach to issue resolution.
• Commitment to accuracy and confidentiality in maintaining financial documentation, handling sensitive vendor information, and following established policies, procedures, and internal controls.
• Strong organizational and time-management skills, with the ability to manage competing priorities, meet deadlines, and adapt to changing business and team needs while working effectively both independently and collaboratively.
• Proficient in using standard Microsoft 365 tools, including OneDrive, SharePoint, advanced Excel, Word, PowerPoint, and Adobe Acrobat Pro, with strong experience working with large data sets and performing complex data-driven tasks.