Accounts Payable

Inw Group; Tempe, Northern (AZ, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Paid holidays

Paid vacation

Paid sick leave

Job summary

PHX Formulations in Tempe, AZ is seeking an Accounts Payable Clerk to ensure accurate processing of invoices, vendor setups, and 3-way matching. The role supports month-end close and compliance with company policies.

Candidates should have 2–4+ years of AP experience, a high school diploma, strong math and English communication, and proficiency with 10-key and Microsoft Excel/Word. We offer benefits and a collaborative team environment.

Qualifications

• 2-4+ years of Accounts Payable experience preferred.
• High school diploma or equivalent required, college courses in accounting preferred.
• Mathematical Skills – accuracy with arithmetic, subtraction, multiplication, division, and decimals.
• Language Skills – excellent verbal and written communication in English.
• Computer Skills – proficient with 10-key by touch, Excel and Word, and other business-related software.

Responsibilities

• Review invoices for order forms or documentation and approve prior to payment, match to packing slips, and record information.
• Process 3-way P.O. matching invoices.
• Match invoices to checks and obtain signatures for checks and distribute accordingly.
• Maintain 1099 records up to date.
• Set up vendors in the system and respond to vendor inquiries.
• Reconcile vendor statements and correct discrepancies.
• Assist in month end closing.
• Maintain files and documentation per policy and accounting practices.
• Check figures, postings, and documents for accuracy and proper codes.
• Classify and summarize financial data using journals and ledgers or computers.

Skills

English (verbal/written)

10-key by touch

Attention to detail

Education

High school diploma or equivalent

College accounting courses preferred

Tools

Microsoft Excel

Microsoft Word

Job description

PHX Formulations
465 W 21st St
Suite 101
Tempe, AZ 85282, USA

PHX Formulations
465 W 21st St
Suite 101
Tempe, AZ 85282, USA

Position Summary: Compute, classify, verify and record numerical data to keep accounts payable records complete and accurate.

This position contributes to furthering our reputation in the industry and the community of effectively delivering products and services to our customers and to your coworkers with integrity. A non-negotiable requirement of working for our Company is maintaining, modeling and acting in accordance with the Core Values of Phoenix Formulations:

• Internal and External Customer Service with a laser focus
• Honesty and Integrity
• Personal Accountability
• Work smart, work hard
• Making the lives we touch better today than yesterday
• Creating wealth through profits and growth

Essential Functions and Responsibilities to ensure the quality and safety of the product will include, but not be limited to:

• Review all invoices for order forms or appropriate documentation and approval prior to payment, match them to packing slips, and record the necessary information.
• Process 3-way P.O. matching invoices.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• Keep 1099 records accurately and up to date.
• Set vendors up in the system and respond to all vendor inquiries.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes and reconcile or note and report discrepancies found in records.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Comply with federal, state, and company policies, procedures, and regulations.
• Code documents according to company procedures.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Perform general office duties such as filing, answering telephones, and handling routine correspondence.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Perform duties safely and to report unsafe conditions or actions.
• Provide information or indication of problems to Management or Quality Assurance.
• Reports to work regularly and on time.
• Assists with other projects and in other duties as needed and directed.

Minimum Qualifications:

• 2-4+ years of Accounts Payable experience preferred.
• High school diploma or equivalent required, college courses in accounting preferred
• Mathematical Skills – Accuracy with arithmetic, subtraction, multiplication, division, and decimals.
• Language Skills – Excellent verbal and written communication skills in English.
• Computer Skills – Must be proficient with 10-key by touch, Microsoft Office: Excel and Word, and other business-related software.

Preferred Knowledge, Skills, and Abilities:

• Skilled in monitoring, time management, following through, and relationship building.
• Ability to multitask and maintain composure and accuracy while interacting with vendors and employees in a professional manner
• Ability to work under pressure and meet tight deadlines, especially in a fast-paced environment.
• Knowledge of clerical and administrative procedures, data entry.
• Demonstrate attention to detail, orientation to quality, deductive reasoning, problem sensitivity, social perception, and customer service.

We Offer: Medical, Dental, Vision, Life, 401K, Paid Holidays, Paid Vacation, Paid Sick Leave, and more!

Disclaimer: This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the job holder might differ from those outlined in this job description and other duties, as assigned, may be part of the job. Employments offers are contingent on successful completion of a drug screen and background check. We are an EEO employer.

We look forward to hearing from you!

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.