Accounts Payable

WaterOne; Lenexa (KS); Hybrid; USD 30,073 - 37,622; Full time

Benefits offered by this job

Competitive base pay

Medical, dental, vision insurance

Educational assistance program

Job summary

A water utility company in Lenexa is seeking a detail-oriented Accounts Payable Specialist to manage timely payments of invoices and maintain vendor relationships. The ideal candidate should have a high school diploma and at least two years of experience in a finance-related role. Candidates must also have strong skills in Microsoft Office and the ability to meet deadlines while ensuring compliance with company policies. This role offers a competitive salary and benefits, working in a hybrid environment.

Qualifications

• Two years of experience in a finance-related field.
• Ability to successfully complete a pre-employment drug screening.

Responsibilities

• Manage the accurate and timely payment of invoices.
• Cultivate strong vendor relationships and uphold financial integrity.
• Ensure compliance with WaterOne’s policies.

Skills

Experience with Microsoft Office suite, including Word and Outlook

Detail-oriented

Excellent customer service skills

Ability to meet deadlines

Education

High School Diploma or GED

Tools

SAP or similar ERP system

Microsoft Office Excel

Job description

Location: 10747 RENNER BLVD, Lenexa, KS, 66219, United States
Employment Type: FT Non-Exempt
Required Degree: High School
Minimum Experience: 2 Years

Contact Information

• Name: Kaylin Lohman
• Email: [e-mail]

Description

This position manages the accurate and timely payment of invoices, ensuring compliance with WaterOne’s policies, while also cultivating strong vendor relationships and upholding financial integrity. Pay range: $21.83/hr. to $27.31/hr. Compensation will depend on qualifications and experience related to the role.

Essential Functions

• Maintain up-to-date knowledge of active vendors and contracts to validate invoices.
• Monitor vendor payment terms, Accounts Payable emails, and parked documents to ensure timely payment of invoices.
• Review supporting documents such as purchase orders, packing slips, and memos to confirm invoiced amounts.
• Adhere to Accounts Payable processes, establish documentation in the ERP system, and monitor workflows to confirm proper approvals.
• Complete Purchasing Card (P-Card) system updates as required, validating workflows, delegations, and authorizations.
• Coordinate with Procurement to resolve discrepancies such as mismatched invoice amounts associated with purchase order issues or P-card utilization problems.
• Exercise vigilance against fraud, identifying potential fraudulent emails and invoices.
• Assist in educating WaterOne employees on Accounts Payable and purchasing policies and procedures.
• Test all Accounts Payable functions in the event of an ERP system upgrade.

Other Duties

• Assist accountants in reviewing P-Card statements in the P-Card system.
• Assist in reviewing frameworks, confirming purchase orders, check requests, and standard purchase orders to identify opportunities for improvement and encourage best practices.

Customer Service Commitment

WaterOne employees shall continuously strive to meet or exceed the expectations of internal and external customers. Questions and concerns shall be acknowledged on the same day whenever possible, but no later than the next business day. Issues shall be resolved as promptly as possible to maximize customer satisfaction.

Required Education & Experience

• High School Diploma or GED.
• Two years of experience in a finance-related field.

Required Knowledge, Skills & Abilities

• Experience with Microsoft Office suite, including Word and Outlook.
• Detail‑oriented, highly accurate, and well organized.
• Excellent customer service skills, with strong communication and the ability to maintain effective relations with vendors and WaterOne staff.
• Ability to meet deadlines and maintain quality of work under fluctuating or heavy workloads.
• Ability to successfully complete a pre‑employment drug screening and background verification in accordance with WaterOne standards.

Preferred Qualifications

• Experience with SAP or a similar ERP system.
• Direct experience in preparing and processing vendor invoices.
• Experience working for a governmental entity.
• Experience with Microsoft Office Excel.

Physical Requirements

Rarely lift or move up to 5 pounds. Maintain stationary, standing, or sitting positions for several hours a day. Use computer and other office machinery. Move through elevators, stairways, ramps, and rough terrain.

Work Environment

Typical office setting. Tasks performed at a desk using computers, phones, printers, and filing systems. Noise level usually minimal except during infrequent field or production work.

Benefits

WaterOne provides a total compensation package that includes:

• Competitive base pay
• Medical, dental, vision, life, AD&D, and LTD insurance
• Flexible spending account
• Company‑funded Cash Balance Plan
• Company match Defined Contribution Plan
• Comprehensive wellness program
• Educational assistance program
• Other benefit programs and activities

Equal Opportunity Employer

WaterOne is an equal‑opportunity employer and upholds a non‑discrimination policy. We prohibit discrimination on the basis of race, national origin, gender, sexual orientation, religion, disability, age, military status, or marital status. We also prohibit harassment and retaliation in the workplace and in our dealings with the public. WaterOne complies with the Immigration Reform and Control Act (IRCA).

Additional Information

• Work location: Hybrid, optional and as defined by Manager.