Accounts Payable

Air Comfort, Inc; Doylestown (Bucks County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

PTO

Growth opportunities

Job summary

Air Comfort, Inc. is seeking a detail‑driven Accounts Payable Specialist to process a high volume of vendor invoices across multiple service divisions in a fast‑paced environment.

You will ensure accuracy and timeliness, perform three‑way matching, and maintain organized vendor records. Responsibilities include preparing weekly check runs, reconciling statements, assisting with month‑end close, and supporting audits and tax filings.

Qualifications

• 2–5 years of accounts payable or general accounting experience.
• Proficiency in Sage Intacct is required.
• Strong working knowledge of Excel and Microsoft Office.
• Experience in construction, landscaping, paving, or related field-services is a plus.
• Attention to detail and ability to manage competing deadlines.

Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner across multiple service divisions.
• Match purchase orders, delivery receipts, and invoices (three-way matching) to ensure accuracy before payment.
• Prepare and execute weekly check runs.
• Reconcile vendor statements and resolve billing discrepancies or disputes.
• Maintain organized vendor files, payment records, and AP documentation.
• Assist with month-end and year-end close, accruals, and reconciliations.

Skills

Accounts payable

Vendor management

Microsoft Excel

Attention to detail

Education

Bachelor's degree in accounting or finance

Tools

Sage Intacct

Job description

Core Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner across multiple service divisions
• Match purchase orders, delivery receipts, and invoices (three-way matching) to ensure accuracy before payment
• Prepare and execute weekly check runs
• Reconcile vendor statements and resolve billing discrepancies or disputes in a professional manner
• Maintain organized and up-to-date vendor files, payment records, and AP documentation
• Assist with month-end and year-end close processes, including accruals and account reconciliations
• Enter and manage vendor records Sage Intacct, ensuring data integrity
• Respond promptly to vendor inquiries regarding payment status and account standing

Finance & Reporting Support

• Support the Director of Finance with AP aging reports, cash flow forecasting inputs, and budget tracking
• Assist in preparing documentation for audits, tax filings (including 1099 processing), and financial reviews
• Flag unusual expenses or billing patterns and ...
• Contribute to continuous improvement of AP workflows, coding standards, and internal controls

Vendor & Operations Coordination

• Coordinate with field supervisors, project managers, and procurement to verify services rendered and materials received
• Manage subcontractor payment schedules in alignment with project timelines and contract terms
• Assist with tracking equipment and material costs by job, division, or season for accurate job costing
• Support onboarding of new vendors including W-9 collection, insurance verification, and system setup

Compliance & Internal Controls

• Ensure all payments comply with company policies, approval workflows, and authorization limits
• Maintain compliance with sales and use tax requirements applicable to landscaping, paving, and snow services
• Safeguard sensitive financial data and adhere to confidentiality policies

Qualifications

• 2-5 years of accounts payable or general accounting experience required
• Proficiency in Sage Intacct is required
• Strong working knowledge of Microsoft Excel and Microsoft Office Suite
• Experience in construction, landscaping, paving, or a related field-services industry is a plus
• Familiarity with job costing, subcontractor management, or seasonal billing cycles preferred
• High attention to detail, strong organizational skills, and the ability to manage competing deadlines
• Excellent communication skills and a collaborative, team-first attitude
• Associate or bachelor’s degree in accounting, Finance, or a related field preferred but not required

What We Offer

• Full-time, year-round position with competitive compensation
• Collaborative work environment with direct access to senior leadership
• Opportunity to grow with a dynamic, multi-division company
• Health benefits, PTO, and additional perks [customize as needed]