Accounts Pay/Rec Specialist

Focus Employer Solutions; Anchorage (AK); On-site; USD 55,000 - 85,000; Full time

Job summary

Focus Employer Solutions is seeking an Account Payable/Receivables Specialist to manage day-to-day AP/AR and bookkeeping for a multi-entity organization using the Intuit Enterprise Suite. The role supports the monthly and year-end close under the Accounting Manager and ensures accurate documentation and internal controls.

Key duties include processing invoices, reconciling bank and credit card accounts, and communicating billing discrepancies.

Qualifications

• Experience processing accounts payable and accounts receivable
• Experience reconciling bank and credit card accounts
• Strong understanding of basic accounting principles
• Proficiency with QuickBooks or similar multi-entity accounting software
• Strong written and verbal communication skills
• Strong computer skills, including Microsoft Office

Responsibilities

• Maintain vendor records and supporting documentation per procedures
• Process AP invoices after proper approvals and code to correct entity
• Prepare payment batches for review and approval
• Manage accounts receivable and follow up on past-due balances
• Prepare and distribute customer invoices according to schedule
• Apply customer payments accurately in the accounting system
• Prepare bank and credit card reconciliations and assist month-end close

Skills

QuickBooks

Accounting software

Microsoft Office

Attention to detail

Time management

Communication skills

Education

High school diploma or GED

Associate’s degree in Accounting/Business

Tools

Multi-entity accounting

Job description

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

• The Account Payable/Receivables Specialist is responsible for the day-to-day accounts payable, accounts receivable, and bookkeeping functions of a multi-entity corporation using Intuit Enterprise Suite. This position maintains accurate and timely processing of accounts payable and receivable, prepares bank and credit card reconciliations, and supports the monthly and year-end financial close. The Specialist works under the Accounting Manager and follows established accounting procedures, internal controls and approval requirements to ensure accurate financial records along with reliable & well-organized supporting documentation.Accounts Payable
  • Maintain vendor records and supporting documentation, including W-9 forms
  • Ensure AP invoices are approved before recording to the correct entity using approved coding procedures
  • Prepare payment batches for review and approval in accordance with established authorization procedures
  Accounts Receivable
  • Manage accounts receivable and follow-up on past-due balances as necessary
  • Prepare and distribute customer invoices per the appropriate billing schedule
  • Accurately and timely apply customer payments in accounting system
  • Communicate billing discrepancies and collection concerns to Accounting Manager
  Transactions, Reconciliation, and Close
  • Prepare bank and credit card reconciliations and submit them for review
  • Identify and investigate routine discrepancies or missing documentation, escalating unresolved or unusual items
  • Maintain the Accounting email inbox along with supporting schedules and documentation for assigned month-end close activities

Education or Skills:

• High school diploma or GED
• Three (3) years of experience in accounting or an equivalent position
• Experience processing accounts payable and accounts receivable
• Experience reconciling bank and credit card accounts
• Strong understanding of basic accounting principles
• Proficiency with QuickBooks or comparable accounting software for multi-entity accounting
• Strong written and verbal communication skills
• • High school diploma or GED
  • Three (3) years of experience in accounting or an equivalent position
  • Experience processing accounts payable and accounts receivable
  • Experience reconciling bank and credit card accounts
  • Strong understanding of basic accounting principles
  • Proficiency with QuickBooks or comparable accounting software for multi-entity accounting
  • Strong computer skills, including Microsoft Office
  • Strong written and verbal communication skills

Preferred Qualifications:

• Associate’s degree in Accounting, Business Management, or similar field
• Experience with Alaska Native Corporations, 8(a) small businesses or government contracting

Position Requirements:

• Detail oriented, with strong organizational and time management skills
• Ability to maintain confidentiality of financial and organizational information
• Dependable and able to work independently
• Strong problem-solving skills
• Ability to meet deadlines and maintain accurate financial records