Accounts Assistant

Chartered Institute of Legal Executives (CILEX); United States; Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Remote working

25 days annual leave

Enhanced pension 8%

Employee Assistance Programme (EAP)

Health-cash plan

Family-friendly policies

Wellbeing focus

In-house Learning Hub

Job summary

Chartered Institute of Legal Executives (CILEX) is seeking an Accounts Assistant to join our Finance Team, reporting to the Financial Operations Manager. You will support our Accounts Payable, Accounts Receivable and Credit Control activities to ensure smooth day-to-day financial operations.

The role includes reviewing finance processes with the Head of Finance, supporting ad hoc requirements, and assisting with payment runs and query resolution.

Qualifications

• Proven experience in an accounts role with at least two years in accounts payable.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Educated to Level 2/GCSE standard or equivalent in Maths and English.
• Experience with accounting software in an accounts department.
• Able to demonstrate strong written and verbal communication and customer service.
• Knowledge of SAGE 200 would be advantageous.
• Experience processing a high volume of transactions and remote working.

Responsibilities

• Review and improve finance processes to become ‘best in class’.
• Provide proactive support to meet the changing needs of the Finance department and respond to ad hoc requirements.
• Process supplier invoices and prepare weekly payment runs.
• Monitor Accounts Payable mailbox and resolve queries promptly.
• Monitor Accounts Receivable mailbox, allocate BACS receipts, and handle remittance inquiries.
• Process credit notes and refunds; prepare intercompany transfers and the daily bank sheet.

Skills

Accounts payable

Microsoft Excel

Communication

Attention to detail

Remote working experience

Education

GCSE Maths & English

Tools

SAGE 200

Job description

Company: Chartered Institute of Legal Executives (CILEX)

Are you a detail-oriented and proactive individual with a passion for finance? Do you thrive in a fast-paced environment and enjoy contributing to a team's success? If so, we have an exciting opportunity for you! We are seeking a dedicated Accounts Assistant to join our Finance Team, reporting directly to the Financial Operations Manager. In this role, you'll play a vital part in supporting our Accounts Payable, Accounts Receivable and Credit Control processes, ensuring the smooth and efficient operation of our day-to-day financial activities.

The role:

• Be responsible for reviewing ways of working and processes in the finance functions to become ‘best in class’
• In conjunction with the Head of Finance, provide proactive support in meeting the changing needs of the Finance department and responding to ad hoc requirements as needed

Accounts Payable (40%) (note, on payment run weeks, this will be 50%)

• Monitor shared Accounts Payable mailbox, ensuring all queries are resolved promptly
• Process third party supplier invoices
• Process Tutor Claim forms
• Preparation of weekly payment runs
• Enter manual payments on Bankline and process in SAGE

Accounts Receivable and credit control (60%) (note, on payment run weeks, this will be 50%)

• Monitor shared Accounts Receivable mailbox, ensuring all queries are resolved promptly
• Monitor shared Accounts mailbox, ensuring all queries are resolved promptly
• Answer General Enquiries, ensuring all queries are resolved promptly
• Allocate BACS receipts to customer accounts
• Clear unprocessed cash, including searching shared Remittance mailbox
• Process credit notes and refunds
• Prepare intercompany bank transfers
• Prepare the daily bank sheet
• Participate in credit control activities

What we're looking for:

• Proven experience in an accounts role, specifically at least two years in accounts payable
• Proficient in Microsoft Office, including Excel, Word, and Outlook
• Educated to Level 2/GCSE standard or equivalent in Maths and English to minimum grade C/4
• Ability to demonstrate experience of working with accounting software packages in an accounts department
• Able todemonstratean understanding of customer service excellence in both written and verbal communication
• Strong communication and interpersonal skills
• Ability to maintain a high level of accuracy
• Commitment to the role and organisation
• Knowledge of SAGE 200 would be advantageous
• Experience of processing a high volume of transactions
• Experience of remote working

What we offer:

• Remote working, with occasional face-to-face meetings
• 25 days annual leave, plus bank holidays - increasing with length of service
• Enhanced pension scheme with employer contributions of 8%
• Employee Assistance Programme (EAP) and health-cash plan
• Family-friendly policies
• A focus on wellbeing
• Continuous professional development, with our in-house Learning Hub

Who We Are

The Chartered Institute of Legal Executives (CILEX) is the professional association and governing body for over 16,000 Chartered Legal Executive Lawyers, paralegals and other legal practitioners. Our role is to enhance the role and standing of Chartered Legal Executives and all our members within the legal profession.

Our Purpose

To develop, support and inspire a highly skilled body of legal professionals and make the UK legal sector more efficient, more representative and better able to serve society.

We do this by innovating to deliver:

• Relevant high-quality training.
• Advocacy for our members and the difference they can make.

Our Website

www.cilex.org.uk

We reserve the right to close the vacancy early if a high volume of applications arereceived, to maintain a positive candidate experience.

Successful candidates for roles within the regulated part of the business must undergo DBS and background checks as part of the hire process.

This organisation is committed to safeguarding and promoting the welfare of learners and expects all staff to share this commitment. We are dedicated to ensuring that diversity, equity and inclusion are at the heart of our business, and we welcome applications from all backgrounds.CILEX is a Disability Confident employer, as well as an Armed Forces Covenant signatory, with guaranteed interview for those who meet the essential criteria.

Chartered Institute of Legal Executives (CILEX)

Chartered Institute of Legal Executives (CILEX)

Chartered Institute of Legal Executives (CILEX)