Accounting/Titling Specialist

AB Volvo; Williston (VT); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Generous paid time off

Competitive retirement savings plan

Professional development through Volvo

Job summary

Volvo Group in Williston, VT is hiring an Accounting & Inventory/Title Specialist to manage accounting transactions, buy packages, and vehicle title activities. You will support financial reporting, accounts payable, and title processing across branches while ensuring compliance with company policies and state regulations.

This role emphasizes accuracy, teamwork, and proactive problem-solving, with opportunities to contribute to process improvements and cross-functional collaboration within a

Qualifications

• Minimum high school diploma or GED.
• Strong attention to detail and ability to manage documentation accurately.
• Ability to handle multiple priorities in a fast-paced environment.
• Strong organizational and communication skills.

Responsibilities

• Ensure the accuracy of sales, cost of sales, and posting to the accounting system.
• Enter deposits and manage Accounts Payable processing.
• Post vendor payments and reconcile accounts.
• Process buys and trade packages and title processing.
• Maintain accurate inventory and title records.

Skills

Teamwork

Communicates Effectively

Situational Adaptability

Attention to Detail

Plans and Aligns

Resourcefulness

Problem Solving

Organization

Education

High school diploma or GED

Tools

Procede

MS Office

Job description

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Position Summary

The Accounting & Inventory/Title Specialist supports the accounting and operations teams by managing accounting transactions, buy package processing, inventory documentation, and vehicle title activities. This role ensures financial transactions and title documentation are completed accurately, in compliance with company policies and state motor vehicle regulations.

The position plays a key role in supporting financial reporting, processing accounts payable activities, and ensuring timely title completion while providing operational support to branches and the accounting department.

Accounting Responsibilities

• Ensure the accuracy of sales, cost of sales, and posting to the accounting system
• Review sale recaps for accuracy and post recaps to the general ledger system
• Serve as a contact for branches with questions related to sale recaps and accounting documentation
• Enter all deposits into the accounting system, including cash, credit card, and wire transactions
• Maintain cash handling and wire notification systems
• Monitor and record daily bank activity
• Obtain and verify documentation to process payments for accounts payable
• Verify incoming Accounts Payable batches for accuracy
• Perform required data entry functions related to Accounts Payable processing
• Print and distribute Accounts Payable checks on a timely basis
• Ensure company policies and procedures are followed for all payment processes
• Research and resolve vendor account reconciliation issues
• Provide reporting to upper management as required
• Create and post journal entries
• Assist with month-end reporting and financial statement distribution
• Maintain Accounts Payable records for organized departmental access
• Shred voided checks in accordance with company procedures
• File 1099 forms at year-end
• Set up and maintain vendor records, including scanning and maintaining W-9 documentation
• Post charges to truck records
• Review and approve expense reports, ensuring expenses are properly coded and supported by documentation
• Provide clerical and administrative support to the accounting department as needed

Inventory & Titling Responsibilities

• Process buys and trade packages in accordance with established company policies and procedures
• Execute vehicle title processing activities while ensuring compliance with company guidelines and state motor vehicle regulations
• Maintain accurate records and documentation for inventory transactions and title processing
• Communicate with branch teams and purchasing managers regarding issues related to buy packages, titles, invoices, and accounting documentation
• Identify discrepancies or issues in buy packages and title documentation and communicate findings for resolution
• Assist with processing Premium buys, invoices, and title documentation
• Oversee and assist with Premium title issues
• Research and interpret individual state title requirements
• Support management with problem resolution that falls outside normal business operations and procedures
• Perform additional accounting, administrative or operational duties as assigned by department leadership
• Teamwork – Builds partnerships and works collaboratively to achieve shared objectives
• Communicates Effectively – Deliver clear communication tailored to the needs of different audiences
• Situational Adaptability – Adjusts approach in response to shifting priorities and operational needs
• Ensures Accountability – Deliver accurate and timely work while taking ownership of responsibilities
• Attention to Detail – Ensures accuracy in financial documentation, titles, and transaction processing
• Plans and Aligns – Prioritizes work effectively to meet deadlines and operational requirements
• Resourcefulness – Identifies solutions and gathers information needed to resolve issues
• Optimizes Work Processes – Seeks opportunities to improve efficiency and strengthen operational processes
• Problem Solving – Research discrepancies and resolves operational and accounting issues efficiently
• Organization – Maintains accurate and accessible financial, inventory, and title records

Required Qualifications

• High school diploma or GED
• Strong attention to detail and ability to manage documentation accurately
• Ability to handle multiple priorities in a fast-paced environment
• Strong organizational and communication skills

Preferred Experience & Skills

• Experience working with vehicle title processing and state motor vehicle regulations
• Familiarity with inventory or buy package transaction processing
• Experience with Accounts Payable, reconciliations, and general accounting functions
• Proficiency with Microsoft Office applications, including spreadsheet and word processing software
• Experience with Procede or similar dealership management systems (training provided)
• Ability to research and interpret individual state title requirements
• Experience working in a dealership, transportation, or automotive environment preferred

At the Volvo Group, we strive for a clear, transparent, and straightforward compensation approach, motivating you to contribute to the company’s growth. For this position, the base pay is set at $53,700 - $66,400 annually, and where applicable, bonus eligible. The range for this role, as well as final salary offered, is determined by several factors including, but not limited to, geographic location, work-related knowledge, certifications, skills, education, and experience. In addition to these factors, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

In addition to a solid package of compensation and benefits, plus you will enjoy:

Competitive medical, dental and vision insurance.

Generous paid time off.

Competitive matching retirement savings plans.

Working environment where your safety, health and wellbeing come first.

Focus on professional and personal development through Volvo Group University.

Programs that make today’s challenging reality of combining work and personal life easier.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

Arrow Truck Sales, part of Volvo Group, is the leading retailer of used medium and heavy duty trucks in North America, with locations throughout the US and Canada. Since 1950, Arrow has built a solid reputation in the trucking industry by providing high-quality, pre-owned vehicles to customers who want to maximize the value of their purchasing dollars.

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.