Accounting Technician III - Accounts Payable

State of Colorado; Colorado; Hybrid; USD 45,000 - 65,000; Full time

Job summary

Front Range Community College’s Fiscal Services processes all financial transactions and supports Payroll, Accounts Receivable, Inventory, and Purchasing. This role handles invoice processing, verification, and posting in Banner, ensuring accuracy and policy compliance, with oversight from the Purchasing Department.

The position requires coordinating with campus staff to resolve discrepancies, manage vendor paperwork, and participate in month-end tasks.

Qualifications

• Three years of technical accounting experience is required.
• Strong interpersonal, communication and organizational skills.
• Proficiency with accounting systems and processes.

Responsibilities

• Process invoices in Issuetrak and ensure policy compliance.
• Audit and approve invoices for payment in a timely manner.
• Enter invoices into Banner and resolve discrepancies with staff.

Skills

Accounting

Data entry

Customer service

Communication

Time management

Attention to detail

Education

Accounting coursework/credit hours

Job description

Who We Are

With three campuses along Colorado’s Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the “Top Online Colleges” in the country by Newsweek.

One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body.

The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive.

At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day.

In addition to rewarding and meaningful work, Front Range Community College (FRCC) offers a comprehensive benefit package designed to provide you and your eligible dependents, including domestic partner, with a broad range of employer paid and employee paid benefit options including.

• Medical, Dental, Vision, Life and Disability benefits, Health Benefits.
• Strong, secure, yet flexible retirement benefits, Colorado PERA .
• Access to an tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.
• Access to an Employee Wellness Program and Employee Assistance Program (CSEAP).
• A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)
• Access to an abundance of professional development opportunities at FRCC.
• This position does require a strong on-campus presence on the Westminster Campus (Westminster, CO) and will need to travel occasionally to the other two FRCC Campuses for training, meetings and events.

• This position will work Monday - Friday 8:00 a.m. - 4:30 p.m. This position will be required to work in office, on the Westminster Campus Wednesday and Thursday and hybrid 3 days per week. Days worked in the office may vary depending on business needs.

GENERAL SUMMARY

Front Range Community College's (FRCC) Fiscal Services department processes and accounts for all financial transactions of the College.

This position assists and advises College staff of the methodology and treatment to use for processing invoices. This position supports other College-wide accounts and functions such as Payroll, Accounts Receivable, Inventory Control, Restricted Funds, the College Foundation and Purchasing.

DUTIES

Processing Invoices

Independently manage and prioritize workflow of invoices in Issuetrak ticketing system, ensuring compliance with policies and procedures, and verifying the accuracy of documentation.

Audit and approve invoices with precision and timeliness for payment.

Enter invoices into the Financial System Banner.

Proactively identifies issues and works closely with College Department staff and Purchasing Department to resolve any discrepancies in a timely manner.

Matching Invoices to Open Purchase order or Contract

Examine and match invoices to corresponding open purchase orders or contracts.

Review documents for accuracy, completeness, validity, and adherence to policy.

Work with Purchasing staff to obtain appropriate new vendor paperwork (W9/W8, Independent Contractor forms) before entering invoice into Financial System Banner.

On occasions may need to initiate foreign vendor documentation process by collecting required information for Disbursement Accountant.

Batch Checks and Check Distribution

Sort and distribute checks on a weekly basis. Verify the accuracy of each check. Follow specific instructions pertaining to the warrants and how they need to be distributed.

Review data entry prior to check runs for invoices entered by other AP technicians and Disbursements Accountant.

Ensure compliance with rules and regulations, accuracy of information entered, accuracy of amount of payment, and ensure BDM image are uploaded correctly.

Miscellaneous Duties

Assist with month-end and year-end activities as assigned according to the Fiscal Services checklists.

Verify and correct discrepancies and errors when needed.

Backup duties include but are not limited to assisting with processing the check run, expense transfer requests, reallocating, prepping Collegewide invoicing, handling voided checks, correcting 1099 issues, Sales Tax filing and assisting College staff with inquiries.

Work on AP related projects as a team or as an individual, the work could be for CW or within the FISCAL/AP.

Help with Fiscal Services with special projects. This could also be auditing requests, CW requests from higher management, asset audits, etc.

MINIMUM REQUIREMENTS

Three (3) years of technical accounting experience. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills. Clearly outline in your application how you meet the requirements. (Part-time experience will be pro-rated)

See Resume” statements or blank employment history on the application in lieu of a complete application will not be accepted. A cover letter that describes your interest in this position, how your experience aligns with the minimum qualifications of this position and completed work experience (employment detail) within your application is required for your application to move forward. No Cover letter or Incomplete applications will not be accepted.

SUBSTITUTION

Three years of college, university or non-correspondence business school course work from an accredited institution which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. (A COPY OF YOUR TRANSCRIPT VERIFYING THE REQUIRED CREDITS MUST BE RECEIVED BY APPLICATION DEADLINE, IF SUBSTITUTION IS USED TO MEET THE MINIMUM REQUIREMENTS)

REQUIRED COMPETENCIES

• Accounting Principles: Accounting principles and practices, banking, and the analysis and reporting of financial data.
• Technology: Learn and stay current with software systems and other technology.
• Data Entry: Ensure data entry into accounting systems is accurate. Complete journal entries.
• Critical thinking: Conduct monthly audits. Help customers find and correct errors.
• Customer service: Provide prompt and reliable customer service to staff, answering questions and referring customers to appropriate resources.
• Time management/Prioritization: Prioritize projects and daily work load to ensure projects are completed in a timely manner.
• Communication: Provide accurate and timely communications to staff and fiscal team
• Detail Oriented: Closely review data in databases, reports, and spreadsheets to ensure data accuracy.

NECESSARY SPECIAL REQUIREMENT & CONDITIONS OF EMPLOYMENT

Must submit to and successfully complete a pre-employment background check. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to the job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Front Range Community College, Office of Human Resources with an official disposition of the charges.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([e-mail]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at [phone]; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

FOR CURRENT OR