Accounting Technician

City of Coconut Creek; Pompano Beach (FL); In loco; USD 42.000 - 64.000; Tempo pieno

Vantaggi offerti da questo lavoro

Group insurance program (Full-time)

Pension/FRS retirement plan

Tuition reimbursement program

Public Service Loan Forgiveness (PSLF)

Wellness programs

Descrizione del lavoro

The City of Coconut Creek is seeking an Accounts Payable/Finance Clerk to perform intermediate-level accounting within the Finance and Administrative Services department. You will manage invoices, vendor setup, payroll support, and assist with budget preparation and audits while following established policies and procedures.

The role requires a high school diploma or GED and at least two years of accounting/finance experience; government or non-profit exposure is preferred.

Competenze

• Two or more years of experience in accounting or finance.
• Experience with governmental or non-profit accounting is a plus.
• Ability to learn new software quickly.

Mansioni

• Process and verify incoming invoices and vendor requests.
• Reconcile and process invoices for payment per policies.
• Process card payments per procedures and follow up on AP items.
• Assist in annual budget preparation and audit processes.
• Provide customer service for Utility Billing customers.
• Prepare 1099 forms and payroll-related support.

Conoscenze

Accounting principles

Financial software

Microsoft Office

Customer service

Multitasking

English communication

Formazione

High school diploma or GED

Strumenti

Financial accounting software

Descrizione del lavoro

Description

Performs intermediate-level technical or specialized work in the Finance and Administrative Services department. Performs routine accounting and administrative work in accounts payable, accounts receivable, payroll and general administration. Work is performed under general supervision with limited latitude. Position exercises some judgment in accordance with well-defined policies, procedures, and techniques.

Essential Duties And Responsibilities

• Manages all incoming invoices and verifies new vendor requests
• Reviews, reconciles, and processes invoices for payment in accordance with Accounting and Purchasing Policies and Procedures
• Reviews and processes card payments in accordance with Accounting and Purchasing Policies and Procedures
• Actively follows up on outstanding accounts payable and p-card items with Departments
• Prepares and submits annual 1099 forms in accordance with Internal Revenue Service (IRS) requirements
• Researches, implements, and ensures the City’s adherence to all IRS requirements related to Accounts Payable and 1099 processing
• Prepares the purchase order rollover listing annually
• Reviews daily bank transactions and prepares supporting documentation on daily cash receipts
• Processes online payments as necessary
• Administers the AFT (Automatic Funds Transfer) Program for Utility Billing
• Assists in the annual budget preparation and reviews the proposed and adopted budget, including proofreading, printing, and providing support to all departments
• Assists in the annual audit process
• Provides customer service via walk-in or telephone for Utility Billing customers
• Researches and implements system updates and process improvements
• Composes, inputs, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness
• Completes assigned work within deadlines in accordance with directives, City policies, standards and prescribed procedures
• Performs Accounting Clerk and/or Staff Assistant (or similar position’s) duties in his or her absence, as needed
• Performs related duties as assigned and/or required

Qualifications

High school diploma or GED; supplemented by two (2) or more years of experience in accounting or finance related duties, preferably with a governmental or non-profit agency or with an agency that provides governmental accounting services.

• The City reserves the right to consider alternate combinations of education, certification, training, and/or experience.

Knowledge, Skills, And Abilities

• Knowledge of accounting principles, established procedures, departmental guidelines, and regulatory requirement applicable to the work
• Working knowledge of financial accounting software packages
• Skill in Microsoft Office products (Word, Outlook, PowerPoint, and Excel)
• Skill in providing good customer service
• Ability to multi-task while working with tight deadlines and shifting priorities
• Ability to quickly and independently learn new software
• Ability to organize work for timely completion
• Ability to use critical thinking skills to arrive at solutions and suggest process improvements
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Ability to regularly attend work and arrive punctually for designated work schedule

Physical Requirements

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Environmental Requirements

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

Sensory Requirements

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

City Of Coconut Creek Benefit Summary

FOR CIVIL SERVICE (NON-EXEMPT) PERSONNEL

HOLIDAYS

11 paid full-day holidays and 2 paid half-day (Christmas Eve and New Year's Eve) holidays per year.

PERSONAL LEAVE

20 hours/year (prorated the first year of employment based on hire date); does not roll over.

VACATION LEAVE

• < 4 years of service.0385 hours per each regular paid hour (80 hrs./yr.)
• 4+ years of service.0577 hours per each regular paid hour(120 hrs./yr.)
• 7+ years of service .0770 hours per each regular paid hour(160 hrs./yr.)
• 10+ years of service.0962 hours per each regular paid hour(200 hrs./yr.)

Maximum accumulation is 200 hours as of the last day of the pay period including November 1 each year for employees with fewer than 10 years of service. For employees with at least 10 years of service, maximum accumulation is 240 hours as of the last day of the pay period including November 1 each year, with up to 80 hours of any accumulation in excess of 240 hours paid out annually at a 100% conversion rate.

SICK LEAVE

Employees earn 0.0462 hours of sick leave for each hour of regular paid service. Accumulations in excess of 520 hours are paid out annually at a 50%, 75%, or 100% conversion rate depending on years of service.

GROUP INSURANCE PROGRAM (Full-time Only)

For each employee, the City pays the premiums for $20,000 Basic Life and AD&D insurance, Long- and Short-Term Disability, an Employee Assistance Program (for behavioral and mental health) and contributes towards the employee and family medical insurance premiums, including 100% of the premiums for employee-only coverage on the High Deductible Health Plan (HDHP). Most employees who enroll in the City’s HDHP are eligible to participate in a Health Savings Account (HSA), which may include a City contribution. Eligibility for coverage is the first of the month following thirty (30) days of full time employment.

Proof of medical coverage is required for full-time City employees. However, employees may opt-out of the City’s group medical insurance and receive an opt-out payment. The City’s insurance program includes a Section 125 Program, which allows eligible employees to pay for most insurance premiums with pre-tax dollars and/or set aside pre-tax dollars for unreimbursed medical, dependent or elder care. All payments are made bi-weekly by payroll deduction. Changes to selections may only be made during qualifying periods.

MEDICAL PREMIUM OFFSET (LEAVE CONVERSION)

Employees may be eligible to convert accrued sick and/or vacation leave to offset medical insurance premiums under the City’s group health insurance plan or to fund a Health Savings Account (HSA), if applicable.

PENSION/RETIREMENT PLAN

The City participates in the Florida Retirement System (FRS), which offers a choice of a Pension Plan (defined benefit) or an Investment Plan (defined contribution). The City contributes the amount determined by the State, and employees make a bi-weekly mandatory 3% contribution through payroll deduction on a pre-tax basis. The Pension Plan benefit is determined by multiplying 1.6%* times the years of FRS service times the average of the employee's highest paid eight (8) years* of salary. The Investment Plan benefit is based on the performance of selected funds over time. Employees in the Pension Plan are vested after eight (8) years* of service; vesting is after one (1) year of service for the Investment Plan. Normal Retirement for the Pension Plan is age 65 with eight (8) years* of Regular Class service, or 33 years of Regular Class service regardless of age. Early Retirement is any member who is vested, who has not yet met normal retirement age or date. (There is a penalty of 5% for each year the retirement date precedes the normal retirement age.) There is no age or service requirement that must be met to receive a benefit under the Investment Plan, provided the one (1) year vesting requirement has been met.

• Please Note: If you have recently retired from FRS, please check the FRS website at https://www.myfrs.com/FRSPro_ComparePlan_Reemp.htm to review the provision pertaining to re-employment restrictions.
• Age and years of service for vesting, highest average compensation, normal retirement, and early retirement requirements may differ for those enrolled in FRS prior to July 1, 2011. Please refer to the FRS Pension Plan Member Handbook for additional information.

Employees may also make voluntary contributions to a 457 Deferred Compensation Plan or Roth IRA Plan with MissionSquare Retirement, up to the annual limit as defined by the IRS.

The City also makes a one-time lump sum contribution to a Retirement Health Savings Plan for employees who meet age and years of service requirements upon retirement.

LONGEVITY PAY

• Upon completion of five (5) through nine (9) years of service:$500
• Upon completion of ten (10) through fourteen (14) years of service:$1,000
• Upon completion of fifteen (15) through nineteen (19) years of service:$1,500
• Upon completion of twenty (20) years of service:$2,000

TUITION REIMBURSEMENT PROGRAM (Full-time Only)

Employees who have completed their one (1) year probationary period are eligible to participate in the Tuition Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement of 100% for a grade of A, 75% for a grade of B, and 50% for a grade of C. The maximum tuition reimbursement available to any employee shall be the equivalent of (18) credit hours per fiscal year at either the State of Florida community college level or the State of Florida university level.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF)

As a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, full-time employees may be eligible for student loan forgiveness. The U.S. Department of Education’s PSLF Program may forgive the remaining balance on qualifying student loans after an employee has made one hundred and twenty (120) qualifying payments while working for the City and meeting requirements set forth by the Department of Education.

PAY-FOR-PERFORMANCE AND ACROSS-THE-BOARD WAGE ADJUSTMENTS

Employees are eligible for up to 5% in pay-for-performance compensation, based upon their annual evaluation, and annual across-the-board wage adjustments, provided said compensation is funded in the city’s adopted budget.

DISCOUNT PROGRAMS

The City offers a variety of discount programs, including, but not limited to, Healthy Meals, Health Services, Banking / Financial, Cellular / Data and Computer Services, Entertainment, Retail and Travel.

WELLNESS PROGRAMS

The City of Coconut Creek offers a wide variety of wellness initiatives and programs, including, but not limited to, Class Pass, Walking Challenges, Annual Wellness Fair, wellness preventive screenings, flu shots, and mammograms. The City is also actively expanding its focus on behavioral and mental health and is always looking for new ways to improve the overall health and wellness of its employees.

Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the City’s Code of Ordinances, Administrative Orders, applicable Collective Bargaining Agreement, on the employee portal or by contacting Human Resources and Risk Management at 954-973-6715 or [e-mail].