Accounting Technician

Town of Danville; Danville (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Town of Danville is seeking an Accounts Payable Clerk to manage complex clerical accounting tasks within the online system, post transactions, adjust accounts, and assist with financial summaries.

The role involves reviewing invoices, generating checks, maintaining ledgers, and supporting year-end closings. Strong Excel and government accounting knowledge are essential for success.

Qualifications

• Knowledge of governmental accounting principles and fund accounting.
• Familiarity with accounting systems and data processing.
• Proficiency in Microsoft Excel and Word; familiarity with Munis/HDL/ActiveNet/Granicus/SharePoint or ability to learn.

Responsibilities

• Review requisitions and invoices; generate AP checks bi-weekly.
• Maintain cost accounting records; post journal entries.
• Generate accounting reports and update spreadsheet reports.
• Maintain accurate files and supporting documents for AP.
• Assist Accounts Receivable when needed.
• Update fixed asset inventory; track purchases and disposals.
• Assist with accounting reports and financial data compilation.
• Investigate and resolve problems by reviewing records and ensuring corrections.
• Answer inquiries about status of accounts and payments.
• Reconcile account activity and assist with year-end closing.
• Reconcile bank accounts and scan financial documents in Laserfische.

Skills

Governmental accounting knowledge

Excel proficiency

Verbal and written communication

Education

High school diploma plus 2 years of accounting coursework

Tools

Munis

HDL software

ActiveNet

Granicus

SharePoint

Job description

DEFINITION

Manages Accounts Payable function. Performs complex clerical accounting tasks involving the maintenance of financial, accounting, or statistical records within an on-line accounting system. Posts transactions to journals and ledgers; adjusts accounts according to established procedures; and assists with the preparation of worksheets and financial summaries.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Accounting Supervisor. This position does not exercise supervision of others.

ESSENTIAL JOB DUTIES

Essential duties may include, but are not limited to the following:

• Review and process requisitions and invoices. Generate accounts payable checks and the check demand register bi-weekly.
• Maintain cost accounting records by computing, allocating, and posting to various accounts; prepare journal entries and other data entries as needed.
• Generate and check a variety of computerized accounting reports; maintain and update spreadsheet reports as assigned.
• Maintain accurate and thorough files related to assigned activities, including scanning and attaching supporting documents and filing accounts payable and other documents.
• Assist with Accounts Receivable function as needed.
• Update fixed asset inventory system, track purchases, transfers, and sales of fixed assets.
• Assist with accounting reports; compile and organize various types of financial and statistical information.
• Explore and resolve a variety of problems through review of multiple records; exercise initiative in anticipating or identifying problems or errors and follow-up to resolve.
• Research and answer public, employee, department, and vendor inquiries regarding the status of various accounts and payments.
• Analyze and reconcile account activity and balances and make or request appropriate adjustments; assist with year-end closing.
• Assist with maintaining petty cash fund and report expenditures.
• Reconcile bank accounts
• Scan and maintain financial documentation in Laserfische.

QUALIFICATIONS

Knowledge of:

• Accepted principles, techniques, and practices of governmental accounting, fund accounting, auditing, and fiscal management.
• Accounting systems and data processing interrelationships.
• Microsoft Excel and Word; ideal candidates will have familiarity with Munis, HDL software, ActiveNet, Granicus, and SharePoint or be capable of learning.

Ability to:

• Rapidly analyze financial data and draw sound conclusions to prepare clear, complete, and concise reports.
• Follow and retain verbal written instructions.
• Communicate effectively orally and in writing; and establish and maintain cooperative work relationships.
• Work with minimal supervision.

EXPERIENCE AND EDUCATION

Any combination of experience and education that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain knowledge and abilities would be:

Experience:

Three (3) years of experience in computerized bookkeeping or administrative work involving accounting, record keeping and reporting. Two (2) years of computer spreadsheet (Excel) and document (Word) processing experience. Two (2) years of experience dealing with the public in a service capacity.

Education:

Education equivalent to a high school diploma and two (2) years of college coursework or training in accounting or bookkeeping methods.

LICENSE(S) AND CERTIFICATION(S)

Possession of a valid California State Driver’s License, or license in another state with the ability to obtain a California license within 30 days of hire.

FLSA DISCLAIMER

This classification has been designated as Non-Exempt under the Fair Labor Standards Act (FLSA). Employees in this classification are entitled to overtime compensation for hours worked in excess of (37.5) hours per week or in accordance with applicable state and local wage and hour laws.

AT-WILL EMPLOYMENT DISCLAIMER

Employment with the Town of Danville is at-will and may be terminated at any time by the employee or the Town, with or without cause and with or without notice, subject to applicable provisions of the Town’s personnel policies, and applicable law. This job description is not intended to be an employment agreement or contract.

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION

Qualified individuals with disabilities who need a reasonable accommodation during the application, testing, or selection process, or to perform the essential functions of the job, should contact the Town of Danville Human Resources Division. The Town is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable state laws.