Accounting Tech III - OCY

Montgomery County, PA; Norristown (Montgomery County); On-site; USD 42,000 - 60,000; Full time

Job summary

Montgomery County, PA is seeking a Fiscal Assistant to join the Fiscal Unit. This role supports invoice review, data entry, and electronic case management systems, assisting with OCY Provider contracts and ensuring compliance with accounting, fiscal, and contractual procedures.

Responsibilities include monitoring federal funding, compiling budget reports, processing service invoices, and maintaining detailed fiscal records.

Qualifications

• Knowledge of bookkeeping principles and practices.
• Proficient in Microsoft Office, including Excel, Word and Access.
• Ability to perform detailed data entry and financial reporting.
• Understanding of accounting and fiscal procedures.
• Ability to prepare computerized financial reports.

Responsibilities

• Monitor and track services eligible for federal funding and invoicing.
• Compile data from various documents into reports for analysis.
• Process service invoices and verify payments against contracts.
• Create spreadsheet programs to store fiscal data and reports.
• Maintain detailed cost codes and expenditure records daily.

Skills

Bookkeeping

Microsoft Office

Data entry

Analytical skills

Attention to detail

Education

High school diploma

Associate degree in accounting or business administration

Tools

Word

Excel

Outlook

Access

Job description

Summary

This employee will serve as a member of the Fiscal Unit and reports to the Fiscal Supervisor for Children & Youth/Finance & Administration. The position is responsible for invoice and service utilization review for accuracy, data entry, and electronic case management data system support. The associate will assist with reviewing and verifying information for OCY Provider contracts. The employee must ensure compliance with prescribed accounting, fiscal and contractual procedures.

• Monitoring and tracking Services eligible for Federal funding, such as, Title IV-E for compliance, invoicing and reports. Creates, maintains and updates computerized reports through review of source documents including internal and State documents and service provider invoices.
• Compiling various data on service provision and budgetary expenditures from internal, State and federal documents, invoices and spreadsheets into report format. Completed reports are distributed to various departments and individuals for use as reference material and for administrative analysis in determining service deliver levels, budgetary issues, statistical compilation and program effectiveness.
• Processes service invoices for payment. The employee must verify client placement location, dates of service, type of service and rate authorized by contract to determine monthly payment.
• Uses computer spreadsheet and word processing software programs to complete job responsibilities. Responsible for creating spreadsheet programs for storing fiscal data, records and reports.
• Uses source documents including internal forms and service invoices to maintain detailed data on cost codes, expenditures and service providers, on daily basis, to maintain ledgers and reports. Monthly balances are conducted from accumulated data for budgetary control and future use in compiling statistics and generating reports for distribution to County, State and Federal sources.
• Other duties as assigned.

Summary

This employee will serve as a member of the Fiscal Unit and reports to the Fiscal Supervisor for Children & Youth/Finance & Administration. The position is responsible for invoice and service utilization review for accuracy, data entry, and electronic case management data system support. The associate will assist with reviewing and verifying information for OCY Provider contracts. The employee must ensure compliance with prescribed accounting, fiscal and contractual procedures.

Essential Duties And Responsibilities

• Monitoring and tracking Services eligible for Federal funding, such as, Title IV-E for compliance, invoicing and reports. Creates, maintains and updates computerized reports through review of source documents including internal and State documents and service provider invoices.
• Compiling various data on service provision and budgetary expenditures from internal, State and federal documents, invoices and spreadsheets into report format. Completed reports are distributed to various departments and individuals for use as reference material and for administrative analysis in determining service deliver levels, budgetary issues, statistical compilation and program effectiveness.
• Processes service invoices for payment. The employee must verify client placement location, dates of service, type of service and rate authorized by contract to determine monthly payment.
• Uses computer spreadsheet and word processing software programs to complete job responsibilities. Responsible for creating spreadsheet programs for storing fiscal data, records and reports.
• Uses source documents including internal forms and service invoices to maintain detailed data on cost codes, expenditures and service providers, on daily basis, to maintain ledgers and reports. Monthly balances are conducted from accumulated data for budgetary control and future use in compiling statistics and generating reports for distribution to County, State and Federal sources.
• Other duties as assigned.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thorough knowledge of bookkeeping principles and practices.
• Knowledge of modern office practices and equipment including computer proficiency in Microsoft Office applications including but not limited to Word, Outlook, Excel & Access.
• Some knowledge of accounting principles and methods.
• Ability to perform detailed work involving written or numerical data, make arithmetical calculations rapidly and accurately; track and monitor information on computerized spreadsheets, databases or other electronic methods.
• Ability to prepare computerized financial reports and statements.
• Ability to apply and adapt established methods to financial transactions.

Eligibility All Candidates

MINIMUM EXPERIENCE AND TRAINING:

• One year as a Fiscal Assistant or three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or one year of experience in maintaining and reviewing fiscal records and an associate degree in accounting or business administration; or any equivalent combination of experience and training.
• This position is subject to mandates requiring Child Abuse, Criminal History, and FBI Clearances for employment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.