Accounting Support Specialist

Donohue & Associates; Sheboygan (WI); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

Robust 401(k) plan with company match

Flexible work schedules around core

FSAs

Discretionary annual bonuses

Medical, dental, and vision insurance

Paid time off and company holidays

Disability/Life insurance

Job summary

Donohue & Associates is seeking an Accounting Support Specialist to join our growing engineering firm in Sheboygan, Wisconsin. You will provide accounting and administrative support to the accounting/finance team, assist with project accounting, billing, AP/AR, and records management while working alongside experienced professionals.

This in-office position is ideal for an early-career accounting professional or recent graduate with an associate degree in accounting who wants to build a career

Qualifications

• Associate degree in accounting or related field is required/strongly preferred.
• Experience in accounting, bookkeeping, or office support is welcome but not required.
• Candidate should have strong organizational, written and verbal communication skills and attention to detail.

Responsibilities

• Provide day-to-day accounting and administrative support to the accounting/finance team.
• Assist with project setup, maintenance, and closeout in the project accounting system.
• Support project billing by gathering documentation and organizing records.
• Maintain project accounting files and billing documents.
• Assist with accounts payable and accounts receivable activities.
• Provide back-up support for employee expense reimbursements and other accounting tasks.
• Maintain organized accounting records and document procedures.
• Respond to inquiries from employees, clients, and vendors; assist with pre-qualification requirements.
• Perform other accounting, project, and administrative duties as needed.

Skills

Attention to detail

Organizational skills

Strong communication

Team collaboration

Discretion/confidentiality

Education

Associate degree in accounting

Tools

Microsoft Excel

Microsoft Word

MS Office

Job description

Career Opportunities with Donohue & Associates

A great place to work.

Current job opportunities are posted here as they become available.

Donohue & Associates is seeking an Accounting Support Specialist to join our growing engineering firm. In this role you will provide accounting and administrative support to our accounting and finance team by assisting with project accounting, billing, accounts payable/receivable, reporting, records management, and other accounting and administrative functions. This position offers the opportunity to work alongside experienced accounting professionals and learn the accounting processes that support engineering projects throughout the Midwest.

This position is ideal for an early-career accounting professional or recent graduate with an associate degree in accounting who is eager to build a career in a professional services environment. The in-office position is located in Donohue’s corporate office in Sheboygan, Wisconsin.

Responsibilities:

• Provide day-to-day accounting and administrative support to the accounting/finance team.
• Assist with project setup, maintenance, and closeout in the project accounting system.
• Support project billing by gathering supporting documentation, maintaining billing files, and organizing records.
• Maintain project accounting files, including agreements, amendments, task orders, subconsultant invoices, monthly invoices, certificates of insurance, and other billing documentation.
• Assist with accounts payable and accounts receivable activities.
• Provide backup support for employee expense reimbursements, project setup, project billing, and other accounting functions.
• Maintain organized accounting records and assist with documenting accounting procedures.
• Respond to employee, client, and vendor inquiries, and assist with pre-qualification requirements.
• Perform other accounting, project, and administrative support duties as assigned.
• Associate or higher degree in accounting, business, finance, or a related field.
• Previous accounting, bookkeeping, or office experience is preferred but not required.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office, primarily Word and Excel.
• Ability to maintain confidentiality and handle financial information with discretion.
• Strong written, verbal, and interpersonal skills with a collaborative, client-focused approach.
• Able to manage multiple priorities and meet strict deadlines.
• Work both independently and collaboratively within a team environment.

An employee-owned engineering consulting firm since 1997, Donohue & Associates has multiple offices across the upper Midwest. We work in multi-discipline teams to provide municipal and industrial clients with client-focused services for drinking water, wastewater, and stormwater infrastructure. Engineering News-Record ranks Donohue among the Top 25 Wastewater Treatment Plant Design Firms, and our innovative design teams consistently receive awards for engineering excellence.

Donohue offers a competitive wage and comprehensive benefits package, including:

• Robust 401(k) plan with company contribution after 1 year of service
• Flexible work schedules around core hours
• Flexible spending accounts (FSAs)
• Discretionary annual bonuses
• Medical, dental, and vision insurance (if classified to work 30 or more hours/week)
• Paid time off and company holidays (pro-rated based on part-time status)
• Short- and long-term disability/life insurance (if classified to work 30 or more hours/week)

The anticipated pay range for this position is $20-$30/hour. Actual compensation will depend on education, experience, expertise, and organizational needs.

At Donohue, you’ll find a collaborative environment where your contributions directly influence our success, and yours.

Donohue is an Equal Opportunity Employer.