Accounting Support Specialist

City Wide Facility Solutions; Lenexa (KS); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Basic Life

Voluntary Life

Accident

Critical Illness

Short Term Disability

Job summary

City Wide Facility Solutions is seeking a detail-oriented Accounting Support Specialist to join our OneFinance team in a hybrid role, supporting daily accounting operations across franchise departments and corporate locations.

The ideal candidate is organized, accurate, service-minded, and comfortable handling a variety of tasks in a deadline-driven environment, partnering with internal teams, franchisees, vendors, and corporate offices to keep processes moving smoothly.

Qualifications

• Associate degree in Accounting, Business, Finance, or related field or equivalent experience.
• 2–3 years of accounting, bookkeeping, accounts payable/receivable experience.
• Proficiency with Excel and Outlook; experience with automated accounting software.

Responsibilities

• Assist with bookkeeping support for multiple locations, including income statements, account maintenance, and financial reporting.
• Reconcile accounts receivable, accounts payable, cash activity, and bank/credit card balances.
• Support daily cash-receipt entry, weekly accounts payable processing and check generation, and monthly billing activities.
• Assist with accounts receivable activities, including invoice preparation, customer statements, collections follow-up, aging reports, journal entries, and dispute resolution.
• Research and help resolve vendor, invoice, payment, and billing discrepancies.
• Support bi-weekly expense-report processing and monthly ACH payment communications.
• Assist with month-end close activities, management reporting, benefit-provider file processing, and expense allocations.
• Help process independent contractor payments and support annual 1099 reporting requirements.
• Monitor the accounting inbox and direct invoices, questions, and issues to the appropriate department, team member, or franchisee.
• Assist with irregular billing requests for items such as marketing materials, HR charges, training, and other departmental needs.
• Maintain organized accounting documentation and help identify opportunities to improve processes, efficiency, and accuracy.

Skills

Microsoft Excel

Outlook

Attention to detail

Problem solving

Communication

Education

Associate degree in Accounting, Business, Finance, or related field

Tools

Adobe

Expense-management software

Job description

City Wide is seeking a detail-oriented Accounting Support Specialist to join our OneFinance team. In this hybrid role, you will provide essential support for daily accounting operations across City Wide franchise departments and corporate-owned locations.

The ideal candidate is organized, accurate, service-minded, and comfortable managing a variety of accounting tasks in a deadline-driven environment. You will help ensure financial information is processed accurately and on time while partnering with internal teams, franchisees, vendors, and corporate locations to resolve questions and keep accounting processes moving forward.

What You’ll Do

• Assist with bookkeeping support for multiple locations, including income statements, account maintenance, and financial reporting.


• Help reconcile accounts receivable, accounts payable, cash activity, bank accounts, and credit card balances.


• Support daily cash-receipt entry, weekly accounts payable processing and check generation, and monthly billing activities.


• Assist with accounts receivable activities, including invoice preparation, customer statements, collections follow-up, aging reports, journal entries, and dispute resolution.


• Research and help resolve vendor, invoice, payment, and billing discrepancies.


• Support bi-weekly expense-report processing and monthly ACH payment communications.


• Assist with month-end close activities, management reporting, benefit-provider file processing, and expense allocations.


• Help process independent contractor payments and support annual 1099 reporting requirements.


• Monitor the accounting inbox and direct invoices, questions, and issues to the appropriate department, team member, or franchisee.


• Assist with irregular billing requests for items such as marketing materials, HR charges, training, and other departmental needs.


• Maintain organized accounting documentation and help identify opportunities to improve processes, efficiency, and accuracy.

What You’ll Bring

• Associate degree in Accounting, Business, Finance, or a related field, or equivalent relevant experience.


• Two to three years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience.


• Proficiency in Microsoft Excel and Outlook.


• Experience using automated accounting software is required; Adobe and/or expense-management software experience is preferred.


• Strong attention to detail, accuracy, organization, and problem-solving skills.


• A customer-focused approach and the ability to communicate professionally with internal teams, franchisees, and vendors.


• Ability to manage priorities, meet deadlines, and handle confidential financial information responsibly.

City Wide Facility Solutions offers a competitive compensation and benefits, including Medical, Dental, Vision, Basic Life, Voluntary Life, Accident, Critical Illness, Short Term Disability.

More on City Wide...

City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at www.gocitywide.com

City Wide is an Equal Opportunity Employer.