Accounting Supervisor

University of California; Redding (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Shasta College is seeking an Accounting Supervisor to oversee the fiscal activities of the Business Office, ensuring compliance with district policies and procedures. The role trains and supervises accounting staff and coordinates workflow within the office.

The ideal candidate will have strong knowledge of governmental and community college finance, prepare complex reports, and manage month-end close and reporting to the Board of Trustees.

Qualifications

• Knowledge of Principles and practices in accounting, auditing, and government/fiscal procedures.
• Ability to prepare and analyze complex financial reports and statements.
• Ability to supervise staff, plan workflows, and manage timelines.
• Familiarity with financial systems and software used in college finance departments.

Responsibilities

• Plans, organizes, and supervises fiscal operations of the District's Business Office, ensuring compliance and timely and accurate processing of transactions.
• Assists in developing and implementing new or revised District accounting and fiscal policies and procedures; assures the preparation of regular and special fiscal reports.
• Assists in developing and implementing controls for fiscal accountability; develops new financial procedures and procedures.
• Plans and organizes tasks for maximum effectiveness and efficiency; coordinates assignments with staff and maintains cross-training for accounting staff.
• Assists in selecting, training, supervising, and evaluating staff; provides direction and resolves problems; prepares performance evaluations.

Job description

OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 395,000 vs. California state average of 786,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The Accounting Supervisor plans, organizes, directs, and supervises the fiscal activities for the Shasta College Business Office. The Accounting Supervisors assures compliance with District policies, procedures, and accounting principles. Employees in this classification train, coordinate, supervise, and formally evaluate the work of assigned employees. This job class exercises responsibility for the planning, assigning, and supervising the work of Accounting Technicians and the workflow of the Business Office. Employees in this classification receive minimal supervision within a framework of laws, regulations, policies and procedures. The job class functions at a full supervisory level, is overtime exempt, and requires effective organization, problem-solving, and decision-making skills.

CLASSIFICATION: Range 30 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.

SUPERVISOR: Executive Director of Business Services or designee

Essential Functions:

• Plans, organizes, and supervises fiscal operations of the District's Business Office, ensuring compliance and timely and accurate processing of transactions.
• Assists in developing and implementing new or revised District accounting and fiscal policies and procedures; assures the preparation of regular and special fiscal reports and review for accuracy and compliance; prepares a variety of detailed and complex analytic and informational reports.
• Assists in developing and implementing controls for fiscal accountability; assists administrators and other District personnel with District business processes; assists in developing new financial procedures.
• Plans and organizes tasks for maximum effectiveness and efficiency; coordinates assignments with staff; assigns work to facilitate the continuous workflow of the Business Office. Develops and maintains a cross-training program for accounting staff to ensure appropriate coverage and back-up for all functions within the Business Office.
• Assists in selecting permanent staff; training, developing, supervising, and evaluating assigned personnel; recommending disciplinary action as necessary; providing technical direction and guidance, resolving technical problems and/or procedural questions; monitoring and reviewing staff work for accuracy and compliance with district policies, practices and procedures; preparing written performance evaluations regarding subordinates; and counselling and advising staff as needed.
• Analyzes, prepares, and reviews data for financial reports; prepares, analyzes, and monitors staff development of required reports; analyzes monthly general ledgers; prepares journal entries for District; reviews, approves, and posts journal entries prepared by subordinates and others; performs technical accounting functions to close books at the District's fiscal year end.
• Prepares monthly cash reports, quarterly 311, annual 311, and enrollment revenue reports for the Board of Trustees; assures compliance in reporting with State and District policies and procedures.
• Serves as a resource to outside agencies, assigned personnel, other district employees, and students to provide information or research and resolve problems related to the Business Office; provides and/or coordinates training and training materials for Business Office procedures to all financial system users.
• Performs or delegates the duties of subordinates as necessary to assure the timely preparation and/or processing of reports, payments, and other accounting functions.
• Balances assigned District bank and investment accounts; reviews bank reconciliations prepared by others; reconciles District accounts with the County Auditor and Treasurer; reviews documentation and prepares electronic banking transactions with the County and other banks. Reviews and approves District purchase orders, ensuring the proper account coding and verifying supporting documentation; supervises accounts payable ensuring the proper coding, authorization, and timely issuance of warrants to vendors.
• Reviews and approves District budget transfers, ensuring proper account coding and verifying availability of funds; sets up new accounts following the Budget and Accounting Manual guidance.
• Establishes and maintains recordkeeping for District accounting transactions; implements and manages electronic document storage processes.; Establishes and maintains professional working relationships with management and staff in all District departments and division and a wide variety of external stakeholders.; Performs related similar to the above in scope and function.

Knowledge of:

• Principles, practices, terminology, and organizational structures used in accounting, auditing, and financial work, including governmental and community college fiscal procedures.
• Chancellor's Office Budget and Accounting Manual.
• District organization, operations, policies, and procedures related to the Business Office.
• Principles of effective financial management and record-keeping procedures.
• Laws, regulations, and policies governing the fiscal requirements of various State and federal agencies impacting California community colleges.
• Principles of effective staff management and leadership.

Ability to:

• Analyze financial and accounting data and prepare fiscal reports in accordance with established accounting regulations and standards.
  Learn, interpret, and successfully apply District policies, procedures, rules, and regulations.
• Analyze problems, determine effective solutions, and take independent action to achieve desired results.
• Research and analyze information and data, make recommendations, and prepare and present clear and concise reports.
• Apply, interpret, and explain applicable policies, procedures, and regulations for a wide variety of stakeholders.
• Communicate effectively, orally and in writing.
• Complete routine mathematical calculations quickly and accurately.
• Develop, implement, supervise, and revise work and task schedules to consistently meet established timelines.
• Operate standard office equipment and computers and learn and use software applications such as Microsoft Office programs, Access, Colleague, and other programs.
• Organize, direct, and evaluate the work of others.
• Prepare clear, accurate, and timely financial statements and reports.
• Plan, direct, and manage daily staff activities in a financial services and accounting office.