ACCOUNTING SPECIALISTDOT COMPLIANCE

KERR MANAGEMENT COMPANY INC; Woodburn (OR); On-site; USD 42,000 - 66,000; Full time

Job summary

Kerr Contractors, a Woodburn, Oregon-based heavy civil contractor, is seeking an organized administrator to manage fleet compliance and regulatory reporting. The role focuses on DMV filings, IFTA, and annual/renewal tasks to keep fleet records accurate and up to date.

The candidate will coordinate with internal departments to ensure timely documentation, renewals, and registrations, while maintaining Spectrum-based updates and OTA registrations where required.

Qualifications

• Experience handling fuel, mileage and tax reporting for vehicle fleets.
• Proficiency with DMV paperwork and title/registration processes.
• Familiarity with IFTA and DOT compliance is a plus.

Responsibilities

• Monthly weight/mile tax reporting.
• Monthly RUAF reporting.
• Quarterly IFTA reporting.
• Preparing DMV paperwork (title transfers, VIN inspections, missing plates/stickers, renewals).
• DMV online renewals.
• Updating vehicle compliance in Spectrum.
• Registering apportioned trucks on OTA website.
• Preparing 2290 paperwork when applicable.
• Filing annual 2290 renewal.
• Annual apportioned truck renewals.
• Filing MCS-150 report every 2 years.
• Filing Hazmat registrations for trucks every 3 years.
• Communicating vehicle/trailer adds for insurance.

Skills

Tax reporting

DMV paperwork

Tools

Spectrum

Job description

Established in 1988, Kerr Contractors is a leading heavy civil general contractor and construction management firm headquartered in Woodburn, Oregon. Kerr Contractors is recognized as one of the most technically advanced earth-moving, road-building, and underground utilities contractors in the region. Our business is founded on trusting relationships, excellent service, workmanship with enduring character, and always meeting or exceeding customer expectations. We have staked our reputation on our ability to deliver each of these.

Responsibilities:

• MONTHLY WEIGHT MILE TAX REPORTING

• MONTHLY RUAF REPORTING

• QUARTERLY IFTA REPORTING

• PREPAIRING DMV PAPERWORK

  • TITLE TRANSFERS
  • VIN INSPECTIONS
  • MISSING PLATES/STICKERS
  • RENEWALS

• DMV ONLINE RENEWALS

• UPDATING VEHICLE COMPLIANCE IN SPECTRUM

• REGISTERING APPRORTIONED TRUCKS ON OTA WEBSITE

  • PREPARING 2290 PAPERWORK IF APPLICABLE ON 2290.COM

• FILING ANNUAL 2290 RENEWAL ON 2290.COM

• ANNUAL APPORTIONED TRUCK RENEWALS

• FILING MCS-150 REPORT EVERY 2 YEARS

• FILING HAZMAT REGISTRATION FOR TRUCKS EVERY 3 YEARS

• COMMUNICATING VEHICLE/TRAILER ADDS FOR INSURANCE ADDITIONS

• MONITORING EROADS FOR WEIGHT CONFIGURATIONS/MISSING INFORMATION ETC

• MONITORING GRADIENT EMAILS FOR NON-COMPLIANCE OF DRIVERS

  • EXPIRED DRIVERS' LICENSES
  • EXPIRED FUEL CARDS
  • RANDOM POOL-KEEPING IT ACCRUATE WITH ADDS/TERMS

• KEEPING EQUIPMENT FILING UP TO DATE

  • CREATING NEW EQUIPMENT FILES
  • MAKING SURE ALL TITLES ARE RECEIVED ON PURCHASES-FOLLOWING UP IF NOT RECEIVED TIMELY

• BACK UP FOR ENTERING EQUIPMENT REVISIONS AS NEEDED

• BACK UP FOR CREATING TRUCK PAYROLL ENTRY/REVENUE SPREADSHEET

• BACK UP FOR FUEL CARD TRANSACTIONS

  • MONTHLY REPORTING
  • ADDS
  • DELETES

• MONITORING/AUDITING FUEL TRANSACTIONS

• MONTHLY INTERNAL BILLINGS

• ALL LIABILITY ACCTS OUTSIDE OF PAYROLL

• PREPAID INSURANCE

• PREPAID EXPENSES

• BACK UP FOR DAILY DEPOSITS-CHECK COPIES/SENDING OUT DEPOSIT EMAILS

• MONTHLY GPS EQ REVENUE ENTRY

• MONTHLY NON-TIMECARD EQ REVENUE ENTRY

• BACKUP FOR CONTRACTS ADMINISTRATOR