Accounting Specialist II

United Community Action Network; Roseburg (OR); On-site; USD 68,000 - 73,000; Full time

Benefits offered by this job

Health and dental (company paid)

Voluntary vision

Health reimbursement, HSA, and FSA

Generous leave accrual

Long-term disability

Employee assistance program

Job summary

United Community Action Network (UCAN) is seeking an Accounting Specialist II to provide primary financial oversight for assigned programs and funding sources. You will partner with department directors to ensure accurate reporting, regulatory compliance and timely reimbursement.

The role requires strong GAAP knowledge, budgeting expertise and experience with accounting software in a nonprofit setting. Travel to UCAN facilities may be required.

Qualifications

• Thorough knowledge of GAAP, fund or project accounting and budgeting.
• Proficient with accounting software and MS Office; non-profit software preferred.
• Knowledge of wage and hour regulations and modern office terminology.

Responsibilities

• Serve as primary fiscal contact for programs, managing budgeting, revenue, expenditures and reimbursements.
• Prepare reimbursement requests, monitor cash flow, ensure allowable and properly coded expenditures.
• Review monthly results, analyze variances and advise on corrective actions and projections.
• Prepare journal entries and reconcile balance sheet and revenue/expense accounts.

Skills

GAAP knowledge

Budgeting

Accounting software

MS Office

Education

Bachelor's degree in accounting, business administration, finance or a related field

Tools

Non-profit accounting software

Job description

• Base Pay $32.79 / Hour
• Employee Type Exempt Full Time
• Required Degree 4 Year Degree

Contact information

Description

JOB SUMMARY

The Accounting Specialist II provides primary financial management and oversight for assigned programs and funding sources. Serves as the fiscal partner to Department Directors and Program Managers, ensuring accurate financial reporting, regulatory compliance, effective use of funds, and timely reimbursement. Responsible for monitoring program financial performance, identifying risks, analyzing financial issues and proactively resolving issues to support sound fiscal management and decision-making.

ESSENTIAL FUNCTIONS OF THE POSITION:

The essential functions of this position require prioritizing and completing all assigned tasks in a timely and efficient manner, adjusting for changing priorities and availability of resources, and demonstrating initiative in identifying additional job-related tasks to be completed when time permits. These duties are a representative example of position expectations. Actual duties assigned may vary and change depending on the business needs of the department and the agency.

• Serve as the primary fiscal contact for assigned programs and funding sources, managing the full financial lifecycle including budgeting, revenue, expenditures, reimbursement, and financial performance throughout the grant or contract period.
• Prepare and submit reimbursement requests or drawdowns; reconcile activity to funder systems; monitor cash flow and reimbursement timing; and ensure expenditures are allowable, properly coded, and supported.
• Review monthly financial results, analyze variances and risks, and work with Program Managers and Directors to develop corrective actions, spending strategies, and financial projections through the end of the funding period.
• P repare and review journal entries; reconcile assigned balance sheet and revenue/expense accounts; research and resolve discrepancies; and ensure financial data is complete and accurate for month-end and year-end close.
• C ollaborate with Program Managers and Directors to develop and maintain grant and program budgets, including budget entry, revisions, and alignment with funding requirements.
• Prepare required internal and external financial reports, ensuring accuracy, timeliness, and alignment with grant and agency requirements.
• Monitor assigned programs for compliance with grant terms, cost principles, match requirements, performance periods, and funding limitations; identify and resolve potential compliance issues.
• Maintain distribution codes and cost allocation structures for assigned programs and ensure costs are allocated in accordance with the agency’s cost allocation methodology.
• Serve as the fiscal point of contact for assigned programs during external audits, funder monitoring, and reviews; prepare schedules, provide documentation, and coordinate responses.
• Review fiscal components of subrecipient agreements and monitoring activities; track expenditures and ensure compliance with applicable requirements.
• Maintain complete and organized fiscal records for assigned grants and contracts, including agreements, amendments, performance periods, and related financial documentation.
• Provide exceptional service to internal and external customers, addressing inquiries in a timely, courteous manner.
• Identify and communicate opportunities for improvement in assigned program accounting and financial processes and collaborate with leadership to implement changes that improve efficiency, accuracy, and compliance.
• Communicate in a professional, respectful and courteous manner with all employees, clients, and others with whom we may work. Contribute to a successful work group and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, and the constructive exchange of ideas.
• Drive a company vehicle in the performance of duties. Driving will be required for travel to multiple UCAN facilities to perform essential functions as needed.
• Actively demonstrate high levels of employee engagement, accountability, coachability, and responsibility for personal performance and results.
• Complete designated job tasks, special projects and all other duties as assigned to meet team, department and agency goals while actively demonstrating accountability, high levels of employee engagement, and responsibility for achieving desired outcomes and measurable results.

KNOWLEDGE, SKILLS & ABILITIES

Qualified candidates for this position will have relevant education and experience necessary to perform the essential functions and meet the minimum performance expectations for this position with or without an accommodation.

Knowledge of:

• Thorough knowledge of GAAP, fund or project accounting, budgeting, grant or project management.
• Thorough knowledge of automated accounting systems and computer processes and capabilities including MS Office products and accounting software, non-profit accounting software preferred.
• Considerable knowledge of applicable state and federal wage and hour regulations.
• Thorough knowledge of modern office terminology, procedures, equipment and business English.

Skill in: Use of standard office equipment which includes automated equipment and systems at acceptable department standards in both speed and accuracy. Proficient 10-key skills (7000kph) and accurate minimum typing skill of 50 wpm required.

Ability to:

• Analyze program financial activity, identify emerging fiscal risks, and recommend practical solutions.
• Communicate effectively in both oral and written forms; maintain confidentiality; plan and organize assigned accounting operations.
• Analyze and prepare detailed fiscal, financial and statistical records.
• Make decisions independently in accordance with established policies and procedures.
• Use initiative and judgment in completing tasks and responsibilities.
• Manage numerous simultaneous projects while adhering to varying deadlines.
• Utilize problem identification and resolution techniques.
• Remain calm and use good judgment during confrontational or high pressure situations.
• D evelop positive working relationships with employees, Federal and State representatives, vendors and the public to foster a collaborative working environment.
• Represent UCAN’s mission ‘creating solutions to poverty, improving lives in our community’ and consistently work to apply a lens of equity and inclusion.
• Must follow all safety rules and practices, and perform work in a safe manner.

Required Licenses & Certifications:

• Valid driver's license with a driving record that meets UCAN's acceptable driving guidelines.
• Prior to hire and continuously during employment - enrollment in the Oregon Department of Early Learning and Care, Central Background Registry. Link to website: https://secure.emp.state.or.us/ccd/
• Within 60 days of appointment - participate in Head Start Staff Health Screening.

Education, experience and training:

• R equired: Bachelor's degree in accounting, business administration, finance or a related field.
• Preferred: Four years work experience in accounting, finance, or related field.

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The physical effort typically applied in this job includes:

• Position oneself by bending, stooping, kneeling, crouching, and reaching as necessary to perform assigned duties.
• Move throughout indoor work environments, including navigating varying surfaces.
• Lift, carry, push, pull, and transport materials, equipment, or supplies as required.
• Use hands and fingers to handle, manipulate, operate, or position objects, tools, equipment, and technology.
• Remain in a stationary position (sitting or standing) for extended periods as needed.
• Travel between work locations and throughout service areas as required.
• Communicate and exchange information with clients, coworkers, vendors, and members of the public.

The amount of lifting effort typically applied and the percent of time the effort is applied:

• Less than 1 lb. – 40% to 70%
• Between 1 & 5 lbs. – 15% to 40%
• Between 5 & 25 lbs. – Less than 15%
• Between 25 & 60 lbs. – Less than 15%
• More than 60 lbs. – Requires team lift or lifting equipment

MENTAL OR VISUAL DEMANDS

• Continuous mental and/or visual attention; the work is either repetitive or diversified requiring constant alertness to monitor the production process and/or identify defects.

WORKING CONDITIONS

The kinds of disagreeable elements the employee would typically be exposed to in the work area include:

Description of the physical surroundings or conditions under which the job is typically performed and the extent of exposure to the disagreeable elements noted above:

• The job is typically performed under very comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.

ATTENDANCE AND AVAILABILITY

Due to the nature and scope of the essential functions, the importance of personal interactions between this position, employees, clients and other members of the public, and the availability of job-related tools, equipment and resources at work, performance of the essential functions requires regular, consistent and on-site attendance while working independently and with others during our normal business hours.

Regular and consistent attendance is required. Hours of work are during normal business hours and may require occasional evenings and weekends. Exempt employees are expected to work as many hours as are necessary to ensure that the goals and needs established by UCAN are met.

FLSA STATUS -

Exempt status.

Summary

United Community Action Network (UCAN) is a poverty fighting non-profit located in Southern Oregon. Founded in 1969 by low-income community organizers, UCAN now operates programming across multiple departments, delivering programs to equip our neighbors experiencing the symptoms of poverty with resources and opportunities to help them reach their full social, civic, and economic potential. Our dedicated and energetic employees provide essential and supportive services to individuals and families. We take pride in caring for our communities each and every day.

UCAN has a generous Benefit Package including:

• Company paid Health and Dental.
• Voluntary Vision insurance,
• Health reimbursement, health savings, and flexible spending accounts,
• Generous leave accrual,
• Company paid long-term disability,
• Employment assistance program.

UCAN is an Equal Employment Opportunity Employer that does not discriminate in the terms and conditions of employment against any applicant or current employee on the basis of any status or class protected under applicable federal, state or local law.

If you require special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources: [e-mail]