Accounting Specialist I/II

City of Oceanside, CA; Oceanside (CA); On-site; USD 46,000 - 60,000; Full time

Job summary

The City of Oceanside is seeking an Accounting Specialist I/II assigned to Fire Administration to review staff time and attendance, process accounts payable and receivable, and support payroll processing.

Responsibilities include data entry, posting transactions, preparing financial reports, reconciling cash, handling vendor files, and assisting in training new staff while providing courteous service to the public.

Qualifications

• One year of clerical accounting experience desirable.
• Equivalent to the completion of the twelfth grade.

Responsibilities

• Process accounts payable and receivable and payroll data entry.
• Enter data, balance cash drawer, and correct posting errors.
• Prepare financial reports and assist training of new staff.
• Review timesheets and journal entries; respond to inquiries.
• Maintain financial files and handle public inquiries.

Skills

clerical accounting

office procedures

customer service

data entry

Education

High school diploma or equivalent

Job description

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

The City of Oceanside is accepting application for the position of Accounting Specialist I/II. This position will be assigned to Fire Administration and will review Fire staff time and attendance records before submitting to payroll, process accounts payable and receivables, purchase orders, vendor packets, processing of credit cards statements and a variety of reimbursements. The position will be filled at either an Accounting Specialist I or II, depending on qualifications.

Monthly Salary

Accounting Specialist I $3,747-$4,893

Accounting Specialist II $4,131-$5,375

Processes accounts payable, accounts receivable and/or payroll; enters data into computer; balances and reconciles cash drawer; identifies discrepancies; locates and corrects coding and posting errors; provides responsible customer assistance; answers questions from the public, other City employees and other agencies; processes financial transmittals from other City departments; audits City receipts and disbursements for errors and records entries; makes bank deposits; monitors departmental account balances; prepares bills; collects past due accounts; initiates collection proceedings with an agency; maintains accurate financial files; processes delinquent accounts; reviews computer runs for accuracy and corrects errors; reviews timesheets for payroll processing; composes and types routine correspondence; prepares a variety of fiscal and statistical reports; assists in training new employees in their assigned area of work; receives, sorts and distributes incoming mail; enters and updates journal entries; may create intelligent query reports; performs special data entry duties for special journals; and performs related duties and responsibilities as required.

Knowledge of:

• Principles and practices of clerical accounting;
• Modern office procedures, methods and computer equipment;
• Principles and practices of customer service; and
• Data entry techniques.

Ability to:

• Learn to understand and analyze routine financial transactions and their related accounting codes;
• Learn pertinent Federal and State tax laws;
• Perform routine clerical accounting functions;
• Communicate clearly and concisely, both orally and in writing;
• Establish and maintain effective working relationships with those contacted in the course of work;
• Understand and follow oral and written instructions;
• Maintain mental capacity which allows for effective interaction and communication with others; and
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.

Experience and Training Qualifications

Experience:

One year of clerical accounting experience is desirable.

Training:

Equivalent to the completion of the twelfth grade.

ACCOUNTING SPECIALIST II

In addition to the qualifications for Accounting Specialist I:

Knowledge of:

• Principles and methods used in double entry accounting systems;
• Office practices and procedures relating to the processing and recordkeeping of financial transactions;
• Advanced principles of mathematics; and
• Pertinent Federal and State tax laws.

Ability to:

• Understand a variety of financial transactions and their interrelatedness;
• Analyze financial data using established criteria and determine an appropriate course of action; and
• Prioritize a variety and high volume of transactions to ensure timely processing.

Experience and Training

Experience:

Two years of increasingly responsible clerical accounting experience which must include reconciling and balancing accounts in a double-entry accounting system

Training:

Equivalent to the completion of the twelfth grade.

Environmental Conditions:

Office environment; exposure to computer screens.

Physical Conditions:

Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.

Selection Process:

All properly completed applications and supplemental questionnaires will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application materials will result in disqualification from the selection process. The process may include any combination of a written exam, oral interview, and/or skills assessment to further evaluate job‑related qualifications. Candidates who successfully complete the selection process will be placed on an Eligibility List and will remain eligible for employment consideration for a minimum of six months.

Note: Prospective employees will undergo, and must successfully pass, a backgroundreference check (including fingerprinting) and a medical examination. Drug screening may be required.

RESUMES ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.