Accounting Specialist - Billing and Accounts Receivable

CalCog, Inc.; Bastrop (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

CalCog, Inc. in Bastrop, TX is seeking an Accounting Specialist to manage end-to-end billing and accounts receivable for a diverse client portfolio. You will ensure accurate invoicing, monitor aging, and support revenue recognition and financial reporting.

This role requires 3+ years in AR/billing, proficiency with Excel, and experience with ERP systems such as Dynamics, SAP, Oracle, or NetSuite. A 4-year degree in accounting or finance is preferred; strong attention to detail and communication

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3+ years of experience in accounts receivable, billing, accounting, or related financial operations.
• Experience working in a high-volume invoicing environment preferred.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with ERP systems such as Microsoft Dynamics, SAP, Oracle, NetSuite, Sage, or similar platforms.
• Knowledge of accounting principles and accounts receivable processes.

Responsibilities

• Manage end-to-end billing processes for a complex portfolio of customers, including fulfillment-based transactions, task-based services, and recurring monthly fees, ensuring all invoices are issued accurately and within established deadlines.
• Review operational activity, service delivery records, customer agreements, and pricing schedules to ensure all billable activity is captured and invoiced completely, accurately, and timely.
• Collaborate with operations, customer service, and management teams to validate billable activities, resolve billing discrepancies, and address customer inquiries.
• Monitor accounts receivable balances, aging reports, and collection activities to support timely payment and minimize outstanding receivables.
• Maintain accurate customer account records, billing documentation, and audit-ready support for invoiced transactions.
• Perform account reconciliations, prepare billing and receivable-related journal entries, and assist with month-end and year-end close activities.
• Support revenue recognition, financial reporting, cash flow forecasting, and audit requests related to billing and accounts receivable.
• Analyze billing and collection trends, identify exceptions or revenue leakage risks, and recommend corrective actions.
• Assist in the development and maintenance of accounting procedures, internal controls, and process improvements that enhance billing accuracy, timeliness, and operational efficiency.
• Support ERP system enhancements, testing, and automation initiatives related to billing and accounts receivable processes.

Skills

Accounts receivable

Billing

Excel

Data analysis

Education

Bachelor's degree in Accounting/Finance

Associate degree acceptable with experience

Tools

MS Dynamics

SAP

Oracle

NetSuite

Sage

Job description

CalCog, Inc. (“CalCog”) is dedicated to optimizing the clinical supply chain, helping to speed the delivery of life-changing therapeutic innovations to patients worldwide.

As a global company, our services include clinical packaging design, clinical packaging and labelling, global storage and distribution, commercial and ancillary product procurement, and medical product supply management to support post-trial and early access programs. We pride ourselves in making it our business to find a better way to deliver for our clients and the patients they serve. Our dedicated people care - about their work, their team, and the results we strive to deliver every day.

If you are looking for a role that supports the types of endeavors listed above in the world of drug supply services, where what you do and how you do it will make a difference, then this position is for you.

POSITION SUMMARY

The Accounting Specialist plays a critical role in ensuring the accurate and timely conversion of operational activity into customer invoices which supports revenue recognition and overall financial performance. The position is responsible for managing complex customer billing processes, accounts receivable activities, and customer account maintenance. This role supports a multi-faceted billing environment that includes fulfillment-based transactions, task-driven services, and recurring monthly fees. The position requires a strong understanding of contractual billing requirements, operational workflows, and customer-specific invoicing procedures to ensure accurate revenue capture and timely collections.

ORGANIZATIONAL POSITION

This post holder reports to the Corporate Controller.

KEY RESPONSIBILITIES

• Manage end-to-end billing processes for a complex portfolio of customers, including fulfillment-based transactions, task-based services, and recurring monthly fees, ensuring all invoices are issued accurately and within established deadlines.
• Review operational activity, service delivery records, customer agreements, and pricing schedules to ensure all billable activity is captured and invoiced completely, accurately, and timely.
• Collaborate with operations, customer service, and management teams to validate billable activities, resolve billing discrepancies, and address customer inquiries.
• Monitor accounts receivable balances, aging reports, and collection activities to support timely payment and minimize outstanding receivables.
• Maintain accurate customer account records, billing documentation, and audit-ready support for invoiced transactions.
• Perform account reconciliations, prepare billing and receivable-related journal entries, and assist with month-end and year-end close activities.
• Support revenue recognition, financial reporting, cash flow forecasting, and audit requests related to billing and accounts receivable.
• Analyze billing and collection trends, identify exceptions or revenue leakage risks, and recommend corrective actions.
• Assist in the development and maintenance of accounting procedures, internal controls, and process improvements that enhance billing accuracy, timeliness, and operational efficiency.
• Support ERP system enhancements, testing, and automation initiatives related to billing and accounts receivable processes.

QUALIFICATIONS

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent combination of education and relevant work experience will be considered.
• 3+ years of experience in accounts receivable, billing, accounting, or related financial operations.
• Experience working in a high-volume invoicing environment preferred.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with ERP systems such as Microsoft Dynamics, SAP, Oracle, NetSuite, Sage, or similar platforms.
• Knowledge of accounting principles and accounts receivable processes.

COMPETENCIES

• Strong attention to detail and accuracy
• Analytical and problem-solving skills
• Effective communication and customer service abilities
• Organizational and time-management skills
• Ability to prioritize multiple deadlines
• Strong follow-through and accountability