Accounting Specialist (AP/AR/Payroll)

strivepharmacy; Florida; On-site; USD 55,000 - 65,000; Full time

Job summary

Strive Pharmacy is a personalized compounding pharmacy in Alachua, FL, seeking a full-time finance professional to oversee accounts payable, payroll, and AR. The role includes processing vendor invoices, generating customer invoices, posting payments, and ensuring accuracy across the GL and payroll systems.

The position emphasizes compliance with cGMP practices, year-end filings, and confidential handling of payroll data in a regulated manufacturing environment.

Qualifications

• 3-5 years of progressive experience in accounts payable and payroll processing, including basic accounts receivable.
• Associate degree in accounting, finance or business, or equivalent experience (bachelor's preferred).
• Working knowledge of three-way match, payroll tax rules and GL coding; proficient in Excel and a full-featured ERP system.

Responsibilities

• Process accounts payable invoices and reconcile vendor statements in a timely manner.
• Manage accounts receivable tasks, invoicing and customer payments.
• Process bi-weekly payroll, including overtime and deductions.
• Support compliance, audits, and month-end close with accurate documentation.

Skills

Accounts payable

Payroll processing

Accounts receivable

Excel

ERP system

Attention to detail

Communication

Education

Associate degree in accounting, finance or business

Bachelor’s degree preferred

Tools

ERP system

Job description

Company Overview

Strive Pharmacy is a personalized compounding pharmacy built on a simple conviction: medicine should fit the patient, not the other way around. We started Strive because we believed the pharmaceutical industry was overdue for a more human approach-one that prioritizes individualized care, clinical nuance, and genuine partnership with patients and providers.

Compounding gives us the tools to do that. Every formulation we prepare is built to the specific needs of a specific person, and every interaction we have is guided by that same commitment to personalized care.

We're growing, and we're looking for people who share that conviction. If you're ready to be part of a pharmacy that takes the work seriously and the people even more seriously, we'd like to meet you.

Mission

Strive exists to disrupt an industry long overdue for a more personal approach to care. We put the human element at the center of everything: every formulation, every patient interaction, every provider partnership. We're not just a compounding pharmacy. We're a team on a mission to change what personalized healthcare looks and feels like.

Position Overview

Full-time, on-site role that runs vendor payments, customer billing and collections, and bi-weekly payroll for a regulated sterile manufacturing operation.

Location: Alachua, FL

Position Type: Full-Time

Schedule: Monday - Friday (day shift)

Compensation Range: $55,000 - $65,000

Key Responsibilities

• Accounts Payable
  Process vendor invoices using three-way match (PO, receiver, invoice); code to the correct GL, cost center and inventory accounts.
  Run weekly payment batches (ACH, check, wire) and reconcile vendor statements; resolve price/quantity discrepancies.
  Maintain the vendor master (W-9s, remittance details, fraud-prevention callbacks); prepare accruals, AP aging and 1099 data.
• Accounts Receivable (basic)
  Generate customer invoices (e.g., hospitals, clinics, providers) from shipped orders and verify pricing and terms.
  Post customer payments and apply cash; monitor AR aging, send reminders and elevate delinquent accounts to the Controller.
  Prepare credit memos and refunds per policy; reconcile the AR sub-ledger and deposits to the GL.
• Payroll
  Process bi-weekly payroll, including overtime, shift differentials, PTO and new-hire/termination changes.
  Audit time and attendance; reconcile payroll registers and tax deposits to the GL; handle benefit deductions and garnishments.
  Complete quarterly and year-end filings (941, FL reemployment tax, W-2); answer pay questions and keep records confidential.
  Occasional overtime around payroll, month-end and year-end close.
• Compliance & General
  Follow cGMP and good documentation practices on all AP, AR and payroll records; maintain segregation of duties and approval limits.
  Support internal/external audits, month-end close and ad-hoc finance projects.

Required Qualifications

• 3-5 years of progressive experience in accounts payable and payroll processing, including basic accounts receivable.
• Associate degree in accounting, finance or business, or equivalent experience (bachelor's preferred).
• Working knowledge of three-way match, payroll tax rules and GL coding; proficient in Excel and a full-featured ERP system.
• Strong attention to detail and confidentiality; clear written and verbal communication; ability to meet strict payroll and payment deadlines.

Preferred Qualifications

• Experience in a manufacturing environment, ideally pharmaceutical, 503B outsourcing or other FDA-regulated operations.
• Hands‑on experience with the QAD ERP system (AP, purchasing and general ledger modules).
• Familiarity with cGMP and good documentation practices; experience with a payroll platform such as ADP, Paycom or Paylocity.
• CPP (Certified Payroll Professional) or FPC certification, or progress toward one.

Work Environment

This position is primarily based in an onsite work environment. The role requires regular periods of sitting, standing, and computer use, with occasional lifting as needed. Reasonable accommodations may be made for individuals with disabilities.

This role also requires the following:

• Must adhere to strict Occupational Exposure Limits (OELs) and NIOSH hazardous drug protocols when weighing, compounding, or packaging Schedule III hormones and other potent endocrine‑disrupting compounds.
• Required to wear specialized PPE, including respirators and full-body protective suits, for extended periods. Candidates must be medically cleared to wear a respirator and pass standard fit-testing prior to handling active pharmaceutical ingredients.
• Willingness to comply with ongoing medical monitoring, including baseline and periodic hormone level testing as part of our commitment to employee health and workplace safety.

Annual Salary $55,000 - $65,000 USD

Join Us in Making an Impact

At Strive, the work is real and the impact is direct. Every role here contributes to a patient experience that's more person