ACCOUNTING SPECIALIST - Adjustments

Illinois Comptroller; Springfield, Northern (IL, KY); Hybrid; USD 59,000 - 92,000; Full time

Job summary

The Illinois Office of the Comptroller is hiring an Accounting Specialist for Adjustments in Springfield to manage undeliverable warrants and replacement processes. The role emphasizes accurate record-keeping, data entry, and adherence to state accounting procedures.

Applicants should have college-level accounting exposure or substantial clerical bookkeeping experience, with strong analytical and communication skills. This is a union, salaried full-time position with competitive benefits.

Qualifications

• Requires knowledge of office methods and procedures.
• Requires ability to apply established accounting methods and techniques.
• Requires ability to follow written and oral instruction of moderate complexity.
• Requires good written and oral communication skills.

Responsibilities

• Maintains comprehensive files of all transactions for auditing, research, and record-keeping purposes.
• Manages end-to-end processing of undeliverable warrants, which includes counting, date-stamping, identifying reasons for return, and notifying appropriate agencies.
• Coordinates the replacement process for non-escheated warrants by approving replacement affidavits and auditing forms for the Statewide Accounting Management System (ADV4).
• Responds to inquiries from agencies and individuals, conducting necessary research to provide appropriate responses.

Skills

Analytical skills

Communication skills

Accounting methods

Office software

Education

Two years of college + accounting experience

Four years of clerical bookkeeping experience

Tools

Office equipment

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58616
Opening Date: 09/04/2026
Closing Date: 09/18/2026
Agency: Illinois Office of Comptroller
Class Title: ACCOUNTING SPECIALIST - 50128
Salary: $59,175.36 - $92,064.50, Anticipated Starting Salary - $59,175.36
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: IFT/Teamsters
Headquarter Location: Springfield, Illinois
Work County: Sangamon
Agency Contact: [e-mail]

***A RESUME IS REQUIRED FOR THIS JOB POSTING***

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

• This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options.


• Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Adjustments.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Major Function

Under direction of the Public Service Administrator, Supervisor of Adjustments Unit, receives and processes undeliverable warrants, notifies agency of returned warrants, and mails or cancels warrants according to agency request. Process replacement of warrants, answers inquiries from stakeholders pertaining to replacement of non-escheated warrants, and processes undelivered warrants.

Job Responsibilities

• Processes warrant re-mailing and cancellation requests as directed by the vouchering agency.
  
  
  
  • Prepares warrants for mailing, including typing envelopes, proofreading, and preparing transactions for data entry.
  
  
  • Submits warrant cancellation data for transaction entry and maintains associated statistics.
  
  
  • Maintains comprehensive files of all transactions for auditing, research, and record-keeping purposes.
  
  
  
  

Coordinates the replacement process for non-escheated warrants by approving replacement affidavits and auditing C-50 Warrant Action Request forms for the Statewide Accounting Management System (ADV4). Additionally, manages ongoing file updates and retrieves records for tracers as needed.

Responsible for the end-to-end processing of undeliverable warrants, which includes counting, date-stamping, identifying reasons for return, and notifying the appropriate agencies. Additionally, manages the secure filing of returned warrants and tracks processing statistics.

Manages incoming telephone inquiries from agencies and individuals, conducting necessary research to provide appropriate responses and resolve issues.

Performs other related duties, as required or assigned, which are reasonably within the scope of the duties defined above.

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and one (1) year of technical accounting experience.

OR

• Requires four (4) years of related clerical bookkeeping experience.

Preferred Qualifications

Prefers a minimum of two (2) years of office experience and maintaining the receipt and filing of official records and documents.

Knowledge, Skills, and Abilities

• Requires extensive knowledge of office methods and procedures.


• Requires working knowledge of electronic data systems, the operation and use of a personal computer, and a variety of software.


• Requires ability to apply established accounting methods and techniques.


• Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.


• Requires ability to use analytical and fact‑finding techniques.


• Requires ability to follow written and oral instruction of moderate complexity.


• Requires good written and oral communication skills.


• Require ability to maintain satisfactory working relationships with other employees and the public.


• May require working knowledge of accounting techniques and procedures.


• May require ability to prepare financial statements and reports.


• May require ability to analyze routine accounting records and documents.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination layoff, recall, transfer, leave of absence, compensation, and training.The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.