Accounting Specialist 1

State of Arizona Enterprise Technology (ASET); Phoenix (AZ); Hybrid; USD 41,000 - 51,000; Full time

Job summary

Arizona Department of Transportation is seeking an Accounting Specialist 1 to perform data entry, verification, reconciliation and record keeping. This role supports internal and external customers and may involve remote work within Arizona two days per week with in-office/hoteling arrangements.

Responsibilities include handling invoices, maintaining account accuracy, and coordinating with procurement to resolve discrepancies while ensuring compliance with state policies.

Qualifications

• Performs data entry, verification, reconciliation, analysis and record keeping.
• Resolves questions from internal and external customers and involves other ADOT groups when needed.
• Proficient with MS/Google Suite and accounting systems for vendor payments and invoices.

Responsibilities

• Sort, file and scan invoices; monitor duplication and status requests.
• Review vendor statements, ensure prompt pay discounts, and code properly.
• Reconcile invoices and purchase orders; address past-due inquiries and corrections.

Skills

Analytical skills

Problem solving

Oral and written communication

Attention to detail

Computer literacy

Tools

Microsoft Suite

Google Suite

Databases

Automated Accounting Systems

Job description

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

Accounting Specialist 1

Job Location:

FISCAL OPERATIONS

800 W. Washington St.,

Phoenix, AZ 85007

Posting Details

Salary: $40,863.16 - $50,863.16

Anticipated Salary: $45,863.16

Grade: 16

Closing Date: 10/12/2026

Job Summary

Performs a variety of accounting functions and/or transactions such as data entry, verification, reconciliation, analyzing, researching, and record keeping. Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issues and identifies actions to address such issues, including the involvement of other appropriate ADOT groups.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties

Sorting, filing and scanning invoices processed by the unit. Monitoring duplication, reviewing account statements, status requests, rush payments and ensuring all prompt pay discounts are taken when available by properly coding. Requesting additional items when needed.

Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issue and identify actions to address such issues, including the involvement of other appropriate ADOT groups and functions.

Reviews, records, and reconciles vendor invoices using state automated accounting systems while monitoring purchase orders for contract compliance and reporting variances to procurement. Manages past‑due inquiries to keep accounts current, and collaborates with internal customers to resolve invoice corrections or documentation issues.

Knowledge Of

Knowledge, Skills & Abilities (KSAs):

• Microsoft, Google Suite, and general databases for spreadsheet preparation and drafting correspondence to staff and external departments
• Automated Accounting Systems used for processing contractor and vendor payments.
• Invoice processing procedures, specifically for managing mismatched purchase orders and generating manual payment documents.
• Accounting and mathematical principles required to ensure accurate payment coding and to calculate fund allocations for processing.

Skill In/with

• Analytical skills to interpret financial data research and correct errors.
• Critical thinking and problem‑solving capabilities.
• Oral and written communication skills to effectively communicate with other units/departments, internal and external customers.
• Attention to detail, strong planning and organization skills, and the ability to multitask, prioritize and deliver results.
• Computer literacy (including intermediate spreadsheet and database skills).

Ability To

• Collaborate effectively and maintain strong interpersonal relationships to professionally communicate with others.
• Manage time and organization effectively to fulfill job responsibilities in a timely manner.
• Adapt to changing workloads and handle unexpected tasks efficiently. Understand and comply with rules, policies and statutes:
• Comply with rules, policies, and statutes to ensure all financial system entries follow applicable regulations governing data entry.

Pre-Employment Requirements

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class‑appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly‑placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long‑term disability insurance
• Optional employee benefits include short‑term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full‑time or part‑time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at [e-mail] or phone call at (602) 712‑8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712‑8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.