Accounting Specialist

Tennessee Housing Development Agency; Nashville (TN); On-site; USD 35,000 - 45,000; Full time

Job summary

A state agency in Tennessee seeks an individual to support their accounting department through processing Accounts Payable and managing various reconciliations. This role requires strong organizational skills, attention to detail, and effective communication. As the position necessitates some in-office presence, candidates with a background in basic accounting and the ability to learn quickly would perform best.

Qualifications

• Minimum qualifications include a high school diploma or GED.
• Basic accounting experience preferred.
• Ability to learn THDA and state procedures quickly.

Responsibilities

• Processes assigned Accounts Payable transactions and enters journal entries.
• Conducts various account reconciliations.
• Enters Accounts Receivable transactions and aids the accounting team.

Skills

Basic accounting skills

Good basic math skills

Strong interpersonal skills

Excellent verbal communication skills

Excellent written communication skills

Organizational skills

Time management skills

Confidentiality

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Edison

Microsoft Dynamics SL

Job description

THIS POSITION IS REQUIRED TO BE IN THE OFFICE ONE DAY PER WEEK, AND ALSO AT THE REQUEST OF THE MANAGER.

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY: Processes Accounts Payable transactions (vendor invoices/maintenance), journal entries/vouchers, accounting reconciliations, Accounts Receivable (including Section 8 Tenant Accounts Receivable), and performs other accounting and administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
•Processes assigned Accounts Payable transactions (invoices, vendor maintenance, payment research, and similar transactions) using designated accounting systems.
•Audits and processes inter-unit and similar journal vouchers.
•Reviews and verifies agency 1099 information.
•Enters various journal entries into accounting systems, based on adequate supporting documentation, as assigned.
•Performs various account reconciliations between accounting systems used by THDA and other source documents.
•Enters various Accounts Receivable transactions, and performs aging, dunning, and monitoring tasks, including tasks related to Section 8 Housing Choice Voucher (HCV) Tenants Accounts Receivables (TARS).
•Assists the Accounting team by performing the duties of other similar positions in the event of staff absence.

MINIMUM QUALIFICATIONS
The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Education and Experience:
•High school diploma or GED.
•Basic accounting experience.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies:
•A thorough knowledge of Edison, Microsoft Dynamics SL, and other THDA and/state administrative procedures, or the ability to quickly learn these.
•Strong basic accounting skills.
•Good basic math skills.
•Strong interpersonal skills.
•Excellent verbal and written communication skills.
•Maintains credibility through sincerity, honesty, and discretion.
•Builds and maintains positive relationships with internal and external constituents.
•Strong organizational skills.
•Strong time management skills; uses time effectively; consistently meets deadlines.
•Maintains a high level of confidentiality.
•Documents regularly, thoroughly, accurately, and completely.
•High level of detail and accuracy.
•Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
•Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands:
The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.
•While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.
•The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
•Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.