ACCOUNTING SPECIALIST

Broward County, Florida; Fort Lauderdale (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

The Broward County Board of County Commissioners is seeking an Accounting Specialist at Port Everglades to read, analyze and audit contracts and to perform detailed financial and payroll tasks under supervision. The role involves processing payments, maintaining ledgers and supporting procurement activities.

Qualified candidates provide at least one year of bookkeeping or payroll experience; security credentials like TWIC and Seaport Business Credentials may be required for the position.

Qualifications

• One year of bookkeeping, payroll or closely related experience.
• Ability to secure and maintain a TWIC within 60 days of employment and for duration of employment.
• Ability to secure and maintain a Seaport Business Purpose Credential for duration of employment.

Responsibilities

• Researches, analyzes and/or audits payments and retainage requests for compliance with contracts.
• Processes payments to vendors according to contracts and maintains payment records.
• Monitors budget expenditures and processes transfers, journal vouchers, daily deposits, petty cash and reimbursements.
• Reviews requisitions for completeness and competitiveness; prepares purchase requisitions and handles procurement processes.
• Performs basic business communications and creates spreadsheets for reporting; handles document recording and client inquiries.

Education

Associates Degree in accounting

Bachelor's Degree in accounting

Master's Degree in accounting

Job description

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Accounting Specialist at Port Everglades.

General Description

Performs highly technical work reading, analyzing and auditing contracts.

Works under close to general supervision according to set procedures but determines how or when to complete tasks.

Minimum Education and Experience Requirements

Requires one (1) year of bookkeeping, payroll or closely related experience.

Special Certifications and Licenses

Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment (if required).

Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.

Preferences

• Associates Degree in accounting or closely related field
• Bachelor's Degree in accounting or closely related field
• Master's Degree in accounting or closely related field
• 2+ years accounts payable experience
• 1 + year construction contract payable experience
• 1+ year accounts payable experience in a government agency

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Researches, analyzes and/or audits payments and retainage requests for compliance with agreement(s)/contract(s); processes payments to vendors according to the contract or agreement; creates, calculates, reviews, and maintains records of payment, retainage transactions, non-encumbered transactions, etc. for accounting, auditing, and budgeting.

Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment; makes budget transfers, creates journal vouchers, processes daily deposits, petty cash and reimbursement requests, etc.

Reviews all P-Card (purchasing card) Transmittals and E-Payables (electronic payables) invoices; checks for appropriate documentation and approval prior to payment; uploads invoices, runs reports, makes necessary corrections to rejected general ledger.

May process payroll-audit timesheets, timecards and leave requests; notifies appropriate managers and supervisors of missing timesheets, leave requests, signatures, and adjustments; codes and enters all information; calculates amounts to be withheld from employee pay for child support, tax levies and other garnishments; audits, prepares and inputs all manual payroll checks, voided checks, other pay adjustments in accordance with County policy and State and Federal laws; audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with all rules and regulations.

Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.

Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.

Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.

Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.

Performs related work as assigned.

Competencies

• Financial Acumen

  Interprets and applies key financial indicators to make better business decisions. Gathers the financial data and metrics essential for the role; interprets quantitative and financial data accurately; seeks guidance, as appropriate.

• Manages Complexity

  Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Gathers basic information to understand a problem and find a solution. Seeks to understand and apply systematic problem-solving methods; distinguishes symptoms from underlying problems.

• Plans and Aligns

  Plans and prioritizes work to meet commitments aligned with organizational goals. Gains a clear understanding of the main tasks needed to complete work in the right sequence. Identifies the support and resources needed to carry out plans; delivers on time at an acceptable quality level.

• Ensures Accountability

  Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

• Manages Conflict

  Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.

• Communicates Effectively

  Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

• Nimble Learning

  Learns through experimentation when tackling new problems, using both successes and failures as learning fodder. Shows a clear desire to learn and questions others to gain new knowledge. Deals appropriately with first-time or unusual problems; seeks relevant guidance and support. Learns from mistakes.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email [e-mail] to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.