Accounting & Operations Specialist

zjw inc; Ontario (CA); On-site; CAD 48,000 - 54,000; Full time

Job summary

zjw inc. is seeking an Accounting & Operations Specialist in Ontario, CA (on-site). The role combines accounting, payroll, vendor payments, inventory costing, and freight coordination.

The candidate must be fluent in English and Mandarin Chinese with strong communication skills across departments. Responsibilities include managing accounts payable, payroll prep, cost tracking, and reporting, coordinating with vendors, warehouses, and management.

Qualifications

• Minimum 2+ years of accounting, bookkeeping, or related experience.
• Strong Microsoft Excel skills.
• Basic professional English communication skills.

Responsibilities

• Inventory and cost accounting: maintain records, verify quantities, track costs.
• Accounts payable & vendor payments: review invoices, reconcile accounts, schedule payments.
• Payroll administration: prepare payroll data and reconcile reports.
• Sales performance & commission: track performance and prepare reports.

Skills

Accounting experience

Excel

English communication

Detail oriented

Vendor communication

Tools

QuickBooks

Job description

Salary: 25-28/hour, depending on experience

Schedule: Monday–Friday

Fluent in both English and Mandarin Chinese is required

Must be able to communicate professionally in English with vendors, trucking companies, freight brokers, payroll providers, and other business partners

Must be able to communicate fluently in Mandarin Chinese with company management and internal team members

Strong written and verbal communication skills in both English and Chinese

About the Position

财务及运营专员

Location: Ontario, CA

Job Type: Full-Time

Salary: 25-28/hour, depending on experience

Schedule: Monday–Friday

Fluent in both English and Mandarin Chinese is required

Must be able to communicate professionally in English with vendors, trucking companies, freight brokers, payroll providers, and other business partners

Must be able to communicate fluently in Mandarin Chinese with company management and internal team members

Strong written and verbal communication skills in both English and Chinese

About the Position

We are a growing computer and e-commerce company located in Ontario, California. We are seeking a reliable, detail-oriented, and highly organized Accounting & Operations Specialist to join our team.

This is an in-house position combining accounting, inventory cost tracking, payroll preparation, vendor payments, sales commission reporting, and inbound freight coordination.

The ideal candidate should be comfortable working with numbers while also being able to coordinate with vendors, warehouses, trucking companies, and different departments within the company.

This position works closely with company management and plays an important role in maintaining accurate financial and operational records.

Key Responsibilities1. Inventory & Cost Accounting

• Maintain accurate records of incoming and outgoing inventory
• Record and verify purchase quantities, receiving quantities, and product costs
• Track purchase prices and maintain accurate inventory cost information
• Assist with inventory reconciliation and inventory adjustments
• Investigate discrepancies between purchase orders, receiving records, and inventory
• Calculate and maintain product cost information
• Assist management with product cost and gross profit analysis
• Maintain organized purchasing and inventory documentation

2. Accounts Payable & Vendor Payments

• Enter and review vendor invoices
• Maintain accurate Accounts Payable records
• Reconcile vendor invoices and statements
• Track outstanding balances and payment due dates
• Prepare vendor payment schedules
• Prepare payments for management approval
• Verify payment amounts against invoices and purchase records
• Maintain organized records of vendor purchases and payments
• Communicate with vendors regarding invoices, balances, and payment questions

3. Payroll Administration

• Prepare employee payroll information
• Review employee hours, overtime, PTO, and other payroll-related information
• Verify payroll data before submission
• Coordinate payroll processing with the company's payroll provider
• Review payroll reports for accuracy
• Maintain payroll-related records
• Assist with payroll reconciliation and reporting

4. Sales Performance & Commission

• Track sales performance by salesperson
• Prepare weekly and monthly sales reports
• Calculate sales commissions according to company commission policies
• Verify sales and commission calculations
• Track sales from different sales channels
• Prepare commission reports for management approval
• Assist management with sales performance analysis

5. Freight & Logistics Coordination

• Coordinate inbound freight shipments after company purchases are confirmed
• Contact trucking companies, freight carriers, and freight brokers for shipping quotes
• Compare freight rates, transit times, and service options
• Select appropriate and cost-effective transportation methods based on shipment size, cost, timing, and urgency
• Arrange and schedule freight pickups
• Coordinate pickup times with vendors, warehouses, trucking companies, and freight brokers
• Provide carriers with pickup addresses, contact information, pallet count, dimensions, weight, and shipment details
• Track incoming shipments and follow up on shipment status
• Handle delayed pickups, missed pickups, delivery delays, or other freight-related issues
• Review freight invoices and verify transportation charges
• Maintain freight cost records
• Compare carrier pricing and help management reduce transportation costs
• Experience with LTL, FTL, palletized freight, or freight brokers is preferred

6. General Accounting & Reporting

• Record daily financial transactions
• Perform bank account reconciliations
• Perform company credit card reconciliations
• Maintain accurate accounting records in QuickBooks
• Assist with Accounts Receivable and payment tracking
• Prepare monthly accounting and management reports
• Organize financial documents for the company's outside CPA
• Assist with month-end and year-end closing
• Maintain accurate and organized financial records

Qualifications

• 2+ years of accounting, bookkeeping, finance, or related experience preferred
• Experience with QuickBooks or similar accounting software
• Strong Microsoft Excel skills
• Good numerical and analytical skills
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and manage multiple responsibilities
• Strong follow-up and problem-solving skills
• Ability to communicate professionally with vendors, employees, trucking companies, and other business partners
• Ability to handle confidential financial and payroll information
• Basic professional English communication skills required
• Mandarin Chinese preferred

Preferred Experience

Candidates with experience in one or more of the following areas are strongly encouraged to apply:

• Inventory accounting
• Wholesale or distribution companies
• E-commerce companies
• Computer hardware or electronics
• QuickBooks
• Accounts Payable
• Payroll
• Sales commission calculations
• Inventory and product cost tracking
• Freight coordination
• LTL / FTL freight
• Trucking companies or freight brokers
• Amazon, Walmart, or eBay marketplace accounting

Ideal Candidate

We are looking for someone who is:

• Responsible and dependable
• Detail-oriented
• Comfortable working with numbers
• Organized and able to follow through on tasks
• Able to identify discrepancies instead of simply entering data
• Able to communicate and coordinate with multiple departments
• Interested in a stable, long-term position
• Willing to learn the company's business operations in addition to accounting

Compensation

Depending on experience and qualifications.

Candidates with strong experience in inventory accounting, QuickBooks, payroll, AP, and freight coordination may qualify for compensation toward the higher end of the range.