Accounting Manager, Investment and Financial Reporting

Quest Oracle Community; Santa Clara (CA); On-site; USD 129,000 - 135,000; Full time

Job summary

Santa Clara University seeks an Accounting Manager, Investment and Financial Reporting to lead the Investment Accounting team, prepare monthly journal entries, initiate capital calls, and draft investment footnotes for the financial statements.

You will supervise staff, coordinate tax reporting and Form 990 filings, manage endowment reporting, and support the Assistant Controller and Controller in annual financials.

Qualifications

• Bachelor's degree and 8–10 years of relevant finance/accounting experience.
• Note: 6 years of experience acceptable if 1+ year in a managerial capacity.
• Preferred advanced degree in accounting/finance or related CPA/public accounting background.

Responsibilities

• Investment Accounting & Management: Train and manage accountants; reconcile monthly investment accounts; prepare footnotes.
• Gift Accounting: Oversee gift revenue cycles, pledges, and related reserves; coordinate with Development Office.
• Income Tax Return Coordination: Prepare Form 990/990-T; review K-1s; ensure compliance.
• Other Taxation: Develop tax procedures; monitor sales/use tax and bond project reporting.
• Endowment Accounting & Reporting: Use subledger to unitize endowment pool; compute spendable allocations.
• Senior Finance Representative: Provide Workday training; liaise with Finance Office; monitor fund balances.
• Preparation of University Financials: Allocate expenses; analyze restricted funds; assist audit schedules.
• Other Duties: Produce management reports; supervise staff; drive process improvements.

Skills

Initiative

Attention to detail

Communication

Team leadership

ERP experience

Education

Bachelor's degree

Advanced degree

Tools

Workday

Oracle

SAP

Google Workspace

Microsoft Office

Job description

Position Title: Accounting Manager, Investment and Financial Reporting

Position Type: Regular

Hiring Range: $129,000.00 - $135,171.00 annually; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency: Annual

A. POSITION PURPOSE

Manage the Senior Investment and Financial Reporting Accountant and Senior Accountant in all assignments, including the preparation of monthly investment journal entries, initiation of capital calls, and preparation of investment footnotes for the financial statements. Key responsibilities include:

• Coordinating University tax reporting and other tax matters.
• Managing the University's endowment reporting and unitization of the endowment pool.
• Assisting the Assistant Controller and Controller in the preparation of University financials.
• Acting as a Finance Representative to various University departments and training other Finance Representatives.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Investment Accounting & Management

• Team Leadership: Train and manage the Senior Investment Accountant in tasks including monthly investment account reconciliations and journal entries.
• Audit Liaison: Act as a liaison between external auditors and the University's Investment Office.
• Documentation: Prepare or delegate investment leadsheets, financial statement footnotes, and investment rollforward analysis for cash flow statements.
• Capital Management: Review capital calls initiated by the Senior Investment Accountant to ensure timely initiation and approval.

2. Gift Accounting Process

• Oversight: Train and manage the Senior Accountant regarding the gift revenue cycle, pledge receivables, and reserve accounts.
• Agreements: Oversee accounting for internally and externally administered split interest and annuity agreements.
• Collaboration: Coordinate with the Development Office to ensure stock gifts are recorded and reconciled accurately.
• Departmental Support: Provide financial guidance to assigned University departmental units.

3. Income Tax Return Coordination

• Filings: Compile data for annual Form 990 and 990-T filings; coordinate with external tax firms for the University and Bronco Bench Foundation (BBF).
• UBIT & K-1s: Identify Unrelated Business Income Tax (UBIT) activities and analyze K-1s for University investments.
• Compliance: Prepare the annual related party/conflict of interest questionnaires; evaluate policies for tax-exempt bond compliance and executive compensation.

4. Other Taxation Responsibilities

• Policy Development: Monitor and develop procedures for sales and use tax, taxable fringe benefits, and imputed income.
• Bond Projects: Manage monitoring of private use on tax-exempt bond projects (IRS 990 Schedule K).
• Reporting: Prepare FBAR returns, sales and use tax returns, and 540NR forms for Santa Clara and Alameda counties.
• Research: Remain proactive regarding changing laws impacting non-profits and higher education.

5. Endowment Accounting and Reporting

• Software Management: Use Fundriver endowment subledger software to unitize the endowment pool, add new gifts, and allocate investment returns.
• Spending Formula: Calculate yearly spendable income allocations and ensure consistency with University guidelines.
• Forecasting: Perform endowment income modeling to facilitate budget and cashflow decision-making.

6. Senior Finance Representative

• Training: Develop curriculum and provide Workday Financials training for campus end-users and business managers.
• Liaison: Act as a bridge between department managers and the University Finance Office (UFO).
• Monitoring: Review fund balances and approve Financial Transaction Adjustment Request (FTAR) journal entries.

7. Preparation of University Financials

• Allocations: Perform allocation of plant, facility, and interest expenses to programs.
• Analysis: Analyze restricted funds to prepare net asset rollforwards.
• Audit Preparation: Assist with year-end financials, workpapers, and audit schedules.

8. Other Duties

• Prepare statistical management reports and student staff supervision as needed.
• Propose technology-driven changes to improve process effectiveness.

C. PROVIDES WORK DIRECTION

• Supervises staff members and student workers or contingent staff (as needed).

D. GENERAL GUIDELINES

1. Recommends initiatives and implements changes to improve quality and services.

2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.

3. Maintains contact with customers and solicits feedback for improved services.

4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

5. Researches and develops resources that create timely and efficient workflow.

6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.

7. Prepares and submits reports as requested and required.

8. Develops and implements guidelines to support the functions of the unit.

9. Identify causes of problems and present recommendations for process improvement.

10. Maintain contact with "customers" (departments) to solicit feedback.

11. Ensure completeness, accuracy, and timeliness of all operational functions.

E. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment and to promote and contribute to an inclusive and respectful workplace.

1. Knowledge, Skills, and Abilities

• High degree of initiative, attention to detail, and ability to adjust to changing priorities.
• Strong interpersonal, written, and oral communication skills.
• Preferred: Experience in non-profit fund accounting and ERP systems (Workday, Oracle, or SAP).
• Technical: Excellent skills in Google Workspace and Microsoft Office.

2. Education and Experience

• Required: Bachelor's degree and 8-10 years of relevant finance/accounting experience.
  • Note: 6 years of experience is acceptable if 1+ year was in a managerial capacity.
• Preferred: Advanced degree in accounting/finance, public accounting (audit) experience, and/or CPA designation.

F. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.

A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, vendors or suppliers.

G. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at [phone]. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [e-mail] or by phone at [phone]. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [e-mail].