Accounting Manager

Mobile Loaves & Fishes; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Mobile Loaves & Fishes in Austin, Texas, is seeking an Accounting Manager to lead a small team and ensure financial accuracy across the accounting cycle. The role centers on consolidated reporting, internal controls, and timely financial analysis to support the nonprofit’s programs.

The position is full‑time, exempt, with flexible hours around an 8 a.m.–5 p.m. schedule; office is at Community First Village in Austin.

Qualifications

• 5+ years of accounting experience.
• 2+ years in supervising direct reports.
• BA/BS or a relevant field preferred.
• Experience with Sage Intacct or similar ERP.
• Intermediate to advanced Excel skills.

Responsibilities

• Oversee a team of three accounting staff.
• Manage accounts payable/receivable and month‑end close.
• Coordinate with banks and insurance coordination.
• Prepare and review financial statements and reporting.
• Assist with annual audit and budget processes.

Skills

Accounting

Leadership

Excel

Sage Intacct

Driver's license

Education

BA/BS or relevant field

Tools

Sage Intacct

Job description

Accounting Manager

Scope & Purpose

The Accounting Manager is an integral part of the Accounting Team at Mobile Loaves & Fishes. The responsibilities of the Accounting Manager will be to lead a team of two, ensure financial accuracy, assist with the accounting cycle, financial and analysis reporting, as well as day‑to‑day financial matters of the organization, ensuring application of sound accounting principles and practices.

This is a full‑time, exempt position reporting to the Director of Finance. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 8 a.m. – 5 p.m. Monday‑Friday. Some nights and weekends may be required. The Accounting Manager will office at Community First! Village located at 9 116 Hog Eye Road, Austin, TX 78724.

Duties & Responsibilities

1. Oversee the resident independent contractor application and payment process
2. Coordinate with debit card vendor on application process
3. Handle the distribution of weekly independent contractor pay statement
4. Work closely with the Neighbor Care team and partner organizations to provide necessary documents for residents
5. Provide training to program coordinator on independent contractor contract process
6. Supervise the weekly ACH payment process for 100+ independent contractors
7. Participate in DI Leadership Large Group meetings for resident independent contractor process
8. Oversee the process of annual Workers' Compensation waiver forms for contractors and insurance audit
9. Prepare monthly bank reconciliation for 10+ bank accounts
10. Serve as liaison with banks for all accounts and year‑end balance confirmations
11. Handle liquor and tobacco license insurance for events/programs
12. Serve as liaison with the insurance agent on new coverage for new property assets and annual renewal
13. Process insurance monthly billing and ACH payment to AP system
14. Coordinate with MLF Truck Communities and insurance agent on any MLF fleet accident claims
15. Handle any updates and survey filing with the State of Texas
16. Manage team of three including Accounting Assistant and Accounting Specialist
17. Organize Accounting Reporting deadlines for Year End, Audit and Month End
18. Provide support to seven food truck communities' accounts payable process and system inquiries
19. Review and keep records of seven truck Communities' bank accounts reconciliation
20. Handle monthly balance sheet accounts reconciliation
21. Process accounting entries for intercompany bill recording
22. Assist in special projects on financial and budget reporting
23. Oversee event planning for the Accounting Team including Team Retreat, Birthday, team lunch meetings, and other events
24. Oversee other Accounting Administration projects
25. Assist Director of Finance with projects, as necessary
26. Assist and support annual external audit process
27. Assist in the month‑end close process
28. Assist in the preparation of annual 1099 Tax Forms
29. Support the accounting team on special projects including workflow process improvements
30. Other duties & responsibilities as needed

Knowledge, Skills, Abilities & Principles

1. Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals
2. The successful candidate will be passionate and knowledgeable about the nonprofit/social sector and MLF's vision, mission, core values and goals
3. 5+ years of accounting experience
4. 2+ years in supervising direct reports, preferred
5. BA/BS or a relevant field preferred
6. Experience working within an accounting software system – Sage Intacct preferred
7. Intermediate in Microsoft Excel, including formulas, pivot tables, lookups, and data analysis
8. Excellent organizational skills
9. Excellent verbal and written communication skills
10. Ability to work collaboratively in a team environment while independently managing workload and deadlines
11. Strongly analytical, attention to detail, with creative problem‑solving skills
12. Must have a valid driver's license

Work Environment & Physical Demands

• Ability to work at a computer for prolonged periods
• Ability to move about all phases of Community First! Village

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.