Accounting Intern

Nacba; Muskego (WI); Hybrid; USD 17,000 - 25,000; Part time

Job summary

WCS Industries is seeking an Accounting Intern to support core accounting tasks and gain hands-on experience with the ERP system Global Shop. The role focuses on cash application, AR/AP processing, and journal entries under supervision.

The intern will assist with vendor/customer setup, invoicing, reconciliations, and month-end close activities, while contributing to process improvements and audit preparation.

Qualifications

• Basic understanding of accounting processes and financial records.
• Familiarity with ERP systems and data entry.
• Experience handling payables and receivables is a plus.

Responsibilities

• Learn Global Shop ERP to support process improvements.
• Set up vendors/customers in ERP (Global Shop).
• Generate and post accounts payable from receipts.
• Match AP documents with invoices.
• Process PO and non-PO invoices in Global Shop.
• Issue AP payments to vendors.
• Prepare AP checks for mailing and reconcile with invoices.
• Issue and mail customer invoices.
• Process customer invoices and related email processing.
• Apply AR cash applications in Global Shop.
• Resolve customer payment discrepancies within 30 days.
• Contact customers to collect past-due accounts.
• Maintain customer terms in Global Shop.
• Analyze AR variances and adjust as needed.
• Analyze AP accrual on AP Aging and adjust.
• Assist with year-end audits.
• Perform other duties as assigned.
• General filing and EDI setup for customers.
• Support month-end close with journal entries.

Skills

Accounting basics

ERP systems

Accounts payable

Accounts receivable

Cash applications

Tools

Global Shop ERP

Job description

WCS Industries is looking for an Accounting Intern to take on exciting challenges.

Accounting Intern

The Accounting Intern will perform accounting functions for all facilities under the direction of the Accounting Supervisor. The position will prepare, examine, and analyze accounting records to maintain accuracy, completeness, and conformance to reporting and procedural standards. The Accounting Intern will focus on customer cash application, terms and collection of outstanding accounts receivable invoices. This position will match PO receipts to vendor invoices and enter in our ERP System. Accounts payable invoices without purchase orders will also be entered in our ERP system. The Accounting Intern will do the daily customer invoicing process.

Essential duties:

• Develop and maintain an understanding of Global Shop ERP system to utilize to recommend and implement process improvements or research items assigned.
• Set up new vendors or customers in ERP System -Global Shop.
• Generate and post accounts payable from receipts.
• Match accounts payable receiving documents with vendor invoices.
• Process purchase order and non- purchase order invoices in ERP System – Global Shop.
• Issue accounts payable payments to vendor.
• Prepare accounts payable checks for mailing to vendors; matching check advice with invoices, placing check and required documents in envelope, proper postage on envelopes.
• Issue and mail invoices to customers.
• Process special handling of customer invoices; prepare for mail, log information on customer websites, email invoices for processing
• Apply accounts receivable cash application in Global Shop timely.
• Research and resolve customer payment discrepancies within 30 days.
• Contact customers as needed, to collect past due accounts receivables. Maintain record of contacts and actions taken and/or planned, to ensure funds are received.
• Maintain customer terms in Global Shop.
• Analyze accounts receivable variances and adjust if required.
• Analyze accounts payable accrual on AP Aging Report and adjust if required.
• Assist with year-end audits.
• Perform other duties as assigned by supervisor or management.
• General filing.
• EDI set up for customers.
• Support month end process preparing and or entering journal entries in general ledger system.
• Back up support for accounting staff.