Accounting & HR Support Coordinator

BERKELEY ROSE WALDORF SCHOOL; Oakland (CA); On-site; USD 100,289,000 - 128,943,000; Part time

Job summary

Berkeley Rose Waldorf School in Oakland, CA, seeks a Part-time Accounting & HR Support Coordinator for 2026/27 to assist the Business Office with day-to-day accounting, payroll, and HR tasks. The role requires accuracy, independence, and strong documentation within clearly defined systems, including QuickBooks Online, FACTS, and internal controls.

Hours are hourly and exempt, with compensation between $35 and $45 per hour, depending on qualifications and experience.

Qualifications

• 3–5 years of experience in bookkeeping or accounting support.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with QuickBooks Online and spreadsheets.
• Experience in a school or nonprofit is a plus.

Responsibilities

• Process AR including tuition billing support and family account reconciliation.
• Process AP including vendor invoices and payments.
• Maintain financial records in QuickBooks Online.
• Record deposits, journal entries, and routine adjustments.
• Administer payroll data and processing.
• Handle benefits and reporting documentation.
• Support HR documentation for new hires.
• Assist with general school administration tasks.

Skills

Bookkeeping

Accounts Receivable

Accounts Payable

Payroll

Confidentiality

Communication

Education

Associate's degree in accounting, finance, or related field

Tools

QuickBooks Online

Spreadsheets

Job description

Berkeley Rose is welcoming applications for a Part-time Accounting & HR Support Coordinator for 2026/27. This role will support the Business Office with managing the day-to-day accounting, bookkeeping & HR functions. The ideal candidate brings strong bookkeeping and accounting coordination skills, attention to detail, and comfort working independently within clearly defined systems.

Key Responsibilities

• Process accounts receivable (AR), including tuition billing support, payment tracking, and family account reconciliation.
• Process accounts payable (AP), including vendor invoices, check runs, and electronic payments.
• Maintain accurate and timely financial records in the school’s QuickBooks Online accounting system.
• Record deposits, journal entries, and routine adjustments.
• Administer expenses and income by tracking submissions, verifying documentation and coding, coordinating approvals in accordance with internal controls, and maintaining accurate reimbursement records.

Tuition & Family Account Support

• Support Tuition, Afterschool, Enrichment classes and Summer Camps billing through FACTS tuition management system.
• Coordinate closely with the Enrollment Director regarding enrollment changes affecting billing. Occasionally, coordinate with Afterschool teachers to support Afterschool billing.
• Respond professionally to routine family account inquiries, escalating complex issues to Business Manager as appropriate.

Payroll Administration & Compliance Support

• Administer bi-weekly payroll processing using QuickBooks Online or designated payroll systems.
• Maintain and prepare payroll data, including hours, stipends, and compensation adjustments, ensuring accuracy prior to processing.
• Enter or prepare payroll information for processing in accordance with established internal procedures.
• Track and reflect Employee leave/vacation as part of Payroll processing.
• Track Employee deductions as part of Payroll processing.
• Support payroll-related recordkeeping, documentation, and compliance requirements.
• Assist with year-end payroll reporting as requested.

Benefits Administration

• As part of Benefits Administration, maintain Employee Contribution to Retirement plan information to ensure deductions are processed accurately.
• Reconcile and ensure payments are made on time to the Employee's Retirement funds account.
• Maintain Employee's Health benefit related deduction and ensure deductions are processed accurately.
• Update deductions as and when changes are made in the Employee's benefits.

Reporting & Documentation

• Maintain organized digital and paper financial records.
• Assist with financial information requests from Business Manager or School Director.
• Follow established financial policies, procedures, and internal controls.
• Support the ongoing documentation and improvement of accounting systems.
• Participate in ongoing development and documentation of financial systems to support long-term organizational sustainability.

HR Support

• Maintain documentation required for Personnel files for new hires.
• Ensure Employees are up to date on required training such as CPR and other State and Federal training as in the school policy.

General School Administration

• Support the Administrative team during festivals and celebrations.
• Be available to open the school at 7:45am one day/week and close/lock the school campus at 5:30pm (after the last child leaves the school at the end of the Afterschool program) one day/week.

Qualifications

• 3-5 years of experience in bookkeeping, accounting support, or similar financial operations roles.
• Good understanding of accounts receivable, accounts payable, and reconciliations.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with accounting software and spreadsheets (QuickBooks Online
• preferred).
• Ability to provide clear and objective communication to families and within Administration.
• Demonstrated ability to manage accounting workflows.

Preferred:

• Experience in a school, nonprofit, or mission-driven organization.
• Familiarity with tuition-based billing or enrollment-driven revenue systems.
• Associate's degree or coursework in accounting, finance, or a related field.
• Interest in or openness to learning about and supporting Waldorf education and the school's mission and values.

COMPENSATION & BENEFITS:

This is an hourly, exempt position. Hourly rate will be between $35 to $45 depending on qualification and experience.

OUR SCHOOL

An Urban School With Heart: Berkeley Rose Waldorf School is a vibrant, metropolitan school, located in a beautiful walkable neighborhood in Oakland, California. We are 3 blocks from an avenue known for its many shops and restaurants and with access to the greater San Francisco Bay Area and stunning nature in every direction. Our families and faculty are innovative and passionate about providing a holistic education for children.

Founded in 2009, our school serves approximately 150 students from Nursery programs through 8th Grade, along with parent-child classes and parent education events for the local community.

We welcome students, families, faculty, and staff of all races, ethnicities, countries of origin, cultural, religious, ideological and political affiliations, socio-economic backgrounds, gender identity, sexual orientation and any other articulation of human identity. We offer the gifts of Waldorf education to children growing up in a highly technologized culture sorely in need of a developmentally appropriate education that centers on what it means to be a human into the future. We are actively engaged in developing and advancing our work with Learning Support, Social Emotional Learning and DEI . The Berkeley Rose faculty strives to model a lifelong love of learning, gratitude and to support the individual journey of every child.