Accounting & Financial Outsourcing (AFO) Accounting Operations Associate

Dean Dorton; Fort Wright (KY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance - medical, vision, &d

PTO

Paid family leave, medical leave, and

401(K) retirement match

Telemedicine & wellness resources

Life and disability insurance

Job summary

Dean Dorton is seeking an AFO Accounting Operations Associate to provide accurate transactional accounting support for multiple clients. This hourly, non-exempt role handles routine activities, documents work, and posts basic journal entries using set templates under supervision.

You will help with payroll transactions, cash receipts, and recurring processes while learning client systems and procedures. Collaborative, detail-oriented candidates thrive here.

Qualifications

• Associate degree in accounting, finance, business, or equivalent experience.
• Foundational understanding of debits, credits, and basic accounting processes.
• Experience with accounts payable/receivable, bookkeeping, or data entry preferred but not required.
• Ability to enter and review financial data, follow procedures, and meet deadlines.
• Proficient in Excel and comfortable learning new software systems.
• Strong written and verbal communication with confidential information handling.

Responsibilities

• Process routine accounting activity and maintain supporting documentation.
• Prepare basic recurring journal entries using templates and instructions.
• Support payroll-related transactions and other recurring processes.
• Use client systems to complete assigned work accurately.
• Record and apply cash receipts and allocate revenue to GL accounts.
• Export/import data from POS and donor databases per client procedures.
• Follow client procedures, internal controls, and documentation standards.
• Assist team members with routine accounting or special projects.

Skills

Attention to detail

Communication

Work independently

Coachability

Team collaboration

Adaptability

Handling confidential information

Education

Associate degree in accounting/finance/business

Tools

Sage Intacct / QuickBooks Online

BILL (AP platform)

Microsoft Office (Excel, Outlook, Word, Teams)

Job description

About Dean Dorton

Dean Dorton's team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.

Description

About Dean Dorton

Dean Dorton's team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.

Our core values guide how we work, lead, and support one another every day. They are:

• Integrity - We do the right thing, integrity guides our decisions.
• Relationships - We value people, relationships drive our impact.
• Collaboration - We win as one team, collaboration fuels our success.
• Growth - We stay curious, growth is our mindset.

About Accounting And Financial Outsourcing (AFO)

Dean Dorton's outsourced accounting team serves as a critical component to the financial success of our clients. Our team partners with organizations to serve as their CFO, controller, and/or accounting team, allowing clients to focus on other key business processes integral to their success. By offering cloud-based and real-time financial data, we help clients maintain accurate financial information and make timely business decisions.

About The Role

The AFO Accounting Operations Associate is an hourly, non-exempt role focused on accurate and timely transactional accounting support for multiple clients. This position processes routine accounting activity, maintains supporting documentation, and prepares a limited number of basic journal entries using established instructions and templates. The role works under general supervision and escalates exceptions or unusual activity to more experienced team members.

Essential Duties & Responsibilities

The essential duties and responsibilities of the AFO Accounting Operations Associate are outlined below in correlation with Dean Dorton's performance management impact areas.

Technical

• Occasionally process routine accounts receivable transactions, including invoice preparation, customer record maintenance.
• Research routine differences and escalates unresolved items.
• Prepare and post basic, recurring journal entries using approved templates and instructions, such as standard reclassifications or other straightforward entries.
• Support payroll-related transaction entry, and other recurring accounting processes as assigned.
• Use accounting software and client systems to complete assigned work consistently and accurately.
• Identify missing information, unusual transactions, or process exceptions and communicate them promptly to the appropriate team member.
• Record and apply cash receipts, identify the appropriate customer accounts or open receivables, and allocate new revenue to the correct general ledger accounts.
• Export and import receipt data from point-of-sale systems and donor databases in accordance with client-specific procedures.
• Follow client-specific procedures, internal controls, confidentiality requirements, and documentation standards.
• Assist AFO team members with other routine accounting or special projects as needed.

Behavioral

• Demonstrate strong attention to detail and take ownership of the accuracy and completeness of assigned work.
• Organize recurring tasks effectively and meet internal and client deadlines.
• Communicate work status, questions, missing information, and potential delays clearly and promptly.
• Work independently within established processes while knowing when to ask questions or elevate an issue.
• Demonstrate coachability by applying feedback and incorporating corrections into future work.
• Adapt to multiple clients, systems, and priorities while maintaining a service-oriented and collaborative approach.
• Protect confidential client and firm information and exercise sound judgment when handling financial data.
• Contribute to a positive, accountable, and team-oriented work environment.

Non-Charge

• Participate in required firm, team, technical, and professional-development training.
• Build proficiency in the accounting platforms most relevant to assigned clients.
• Participate in firm-sponsored events and activities as appropriate.
• Support internal process-improvement and documentation efforts as assigned.

Requirements

Experience & Qualifications

• Associate degree in accounting, finance, business, or a related field, or equivalent relevant bookkeeping, accounting, or transaction-processing experience.
• Foundational understanding of debits, credits, and basic accounting processes, gained through education or practical experience.
• Experience with accounts payable, accounts receivable, bookkeeping, bank reconciliations, or data entry is preferred but not required.
• Ability to enter and review financial data accurately, follow established procedures, and manage recurring deadlines.
• Basic proficiency with Microsoft Excel and comfort learning new software systems.
• Strong written and verbal communication skills and the ability to work with confidential information.

Software & Tools

Experience with the following tools is helpful but not required; training will be provided based on client needs.

• Sage Intacct and/or QuickBooks Online
• BILL or similar accounts payable platforms
• Expense-management and payment platforms
• Microsoft Office, including Excel, Outlook, Word, and Teams

Travel

Travel, on an extremely limited basis, may be required for client or firm needs.

Benefits

The Fun Stuff

• Health insurance - medical, vision, dental
• PTO
• Paid family leave, medical leave, and maternity/paternity leave programs.
• Retirement benefits - 401(K) match and best-in-class automatic profit sharing
• Telemedicine, mental health resources, and wellness program reimbursement
• Life insurance and disability insurance

Dean Dorton is an equal opportunity employer. We welcome anyone of any race, religion, color, national origin, political affiliation, pregnancy, ancestry, handicap, medical condition, disability, marital status, age, sexual orientation or gender.

We do not accept unsolicited resumes or candidate submissions from staffing agencies, recruiters, or search firms. Any resumes or candidate information submitted without a current, signed agreement in place will be considered unsolicited, become the property of the company, and will not obligate the company to pay any fees or commissions.