Accounting & Finance Operations Specialist

Parents Together Foundation; Washington (District of Columbia); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

15 vacation days

15 sick days

10 holidays

Bonus PTO

Health insurance

Dental & Vision

Parental leave

401K retirement

Professional development

Sabbatical

Job summary

ParentsTogether Foundation is seeking a detail-oriented Accounting & Finance Operations Specialist to support financial health across affiliated entities. Reporting to the Accounting Manager, you will manage monthly close, AP/AR, payroll allocations, and compliance with GAAP, contributing to informed decision‑making and mission-driven outcomes.

You will collaborate with Finance and Operations teams, handle documentation and coding, and support audit and tax processes while maintaining high

Qualifications

• 3+ years of finance and accounting experience, nonprofit background a plus.
• Proficiency in AP, AR, and GAAP.
• Strong organizational skills with ability to manage multiple priorities and meet deadlines.
• Exceptional accuracy in a detail-intensive environment.
• Proactive communication with responsiveness and follow-through.
• Ability to work independently and maintain documentation.
• Thrive in a detail-oriented team with accountability and consistency.
• Experience preparing financial statements and reports, nonprofit experience preferred.
• Experience with cost allocations to programs and departments.

Responsibilities

• Support monthly closing processes, including payroll, journal entries, and reconciliations with Finance/Operations teams.
• Review and process accounts payable, reimbursement requests, and accounts receivable, including aging, payments, and follow-up.
• Calculate monthly staff time allocations and update leave tracking.
• Track advertising costs and maintain records.
• Maintain electronic filing systems for invoices, receipts, and docs; ensure accessibility.
• Coordinate with Accountants/Bookkeepers for data entry and coding information.
• Support audit and tax preparation with documentation gathering and accuracy.
• Troubleshoot issues and discrepancies in financial processes; identify root causes and resolve.
• Ensure compliance with GAAP and organizational policies across all areas.
• Support financial operations across multiple affiliated entities with accurate tracking and documentation across funding streams.
• Maintain responsiveness to internal requests and deadlines; proactive communication.
• Review all work for discrepancies, missing information, or inconsistencies before finalizing.
• Flag areas for clarification or improvement while following established processes.

Skills

GAAP knowledge

Attention to detail

Multitasking

Communication

Independent worker

Nonprofit accounting

Cost allocations

Education

Bachelor's degree in accounting

Job description

Our Work

ParentsTogether is a cutting‑edge nonprofit impact media organization that reaches 1 in 3 parents in the U.S. with useful, relatable content that families love. We meet overwhelmed parents where they are with news, resources, and entertainment that help them navigate the highs and lows of raising kids today, while at the same time building a community united around a core idea: Parents are powerful and together we can help all families thrive.

Founded in 2012, today ParentsTogether has over 3 million members and reaches tens of millions more parents through social media, online issue organizing, and civic engagement.

Our work spans multiple entities, including ParentsTogether Foundation, ParentsTogether Action, and affiliated entities such as PT Holdings dba Motherly. Together, these entities allow us to combine trusted information, community engagement, and advocacy to support families more effectively.

Position Summary

ParentsTogether is seeking a detail‑oriented and proactive Accounting & Finance Operations Specialist to join our team. Reporting to the Accounting Manager, this role is responsible for supporting the financial health and sustainability of multiple affiliated entities by managing key accounting functions, ensuring accurate financial reporting, and maintaining compliance.

The Accounting & Finance Operations Specialist will play a vital role in monthly close procedures, payroll and time allocations, reconciliations, accounts payable/receivable, and more. You’ll collaborate with Finance and Operations staff, handle documentation and coding, and support audit and tax processes. Your work will directly contribute to informed decision‑making and the achievement of our mission.

This role includes supporting financial operations across ParentsTogether Foundation, ParentsTogether Action, and affiliated entities, requiring the ability to manage highly detailed work across interconnected organizations and funding streams.

The role requires an exceptionally high level of attention to detail, consistency, and responsiveness. The ideal candidate is someone who takes pride in precision, follows processes thoroughly, and communicates proactively to ensure nothing falls through the cracks. Success in this role also depends on strong alignment with our team’s collaborative, accountable, and solutions‑oriented culture.

Key Responsibilities

• Support monthly closing processes, including payroll, journal entries, and reconciliations, in collaboration with the Finance and Operations team.
• Review and process accounts payable (AP), reimbursement requests, and accounts receivable (AR), including tracking aging, payments, and follow‑up.
• Calculate monthly staff time allocations and update leave tracking.
• Track advertising costs and maintain accurate records.
• Maintain accurate electronic filing systems for invoices, receipts, and financial documentation, ensuring completeness and accessibility.
• Coordinate with Accountants/Bookkeepers for data entry and coding information.
• Support audit and tax preparation, including gathering documentation and ensuring records are complete and accurate.
• Troubleshoot issues and discrepancies in financial processes, identifying root causes and ensuring resolution.
• Ensure compliance with organizational policies and GAAP standards across all areas of work.
• Support financial operations across multiple affiliated entities, ensuring accurate tracking, coding, and documentation across distinct but interconnected funding streams and organizational structures.
• Maintain a high level of responsiveness to internal requests and deadlines, ensuring timely follow‑up and clear, proactive communication.
• Review all work with a high degree of scrutiny, identifying discrepancies, missing information, or inconsistencies before finalizing.
• Adhere closely to established processes while appropriately flagging areas for clarification or improvement.

Required Experience

• 3+ years of finance and accounting experience (nonprofit background a plus).
• Proficient understanding of finance and accounting principles, including AP, AR, and GAAP.
• Strong organizational skills with the ability to manage multiple priorities while consistently meeting deadlines.
• Demonstrated ability to maintain an exceptionally high level of accuracy in a detail‑intensive environment.
• Proactive communication style with a high degree of responsiveness and follow‑through.
• Ability to work independently and maintain accurate documentation.
• Ability to thrive in a highly detail‑oriented team environment where precision, accountability, and consistency are critical.
• Experience preparing financial statements and reports (nonprofit experience preferred).
• Experience with cost allocations to programs and departments.

Salary, Location and Benefits

Salary: The salary range for this position is $80,000 - 85,000, depending on experience.

Location: Remote/flexible - This is a full‑time position (40 hours per week). PTF offers a fully remote environment, flexible working hours, and a culture that promotes putting family needs at the forefront.

Benefits:

Annual Paid Time Off (PTO)

• 15 vacation days
• 15 sick days
• 10 holidays
• Bonus PTO time - average of 12 additional days off for extended summer and winter holiday breaks

Health Insurance

PTF pays 100% of the employee’s health insurance base plan premium & 50% of dependents’ health insurance base plan premium. Dental & Vision insurance are also offered.

Paid Family & Medical Leave

PTF provides 16 weeks of annual paid parental leave for the birth or adoption of a child. We offer 12 weeks of annual paid family leave to care for yourself or a loved one.

Retirement

After four months of employment, employees are eligible to participate in our 401K retirement plan. PTF will make a matching retirement contribution equal to 100% of the first 3% of the employee’s salary and 50% of the next 2% of their salary. Staff are fully vested in the plan from their first day of enrollment.

Professional Development

We offer regular opportunities for professional development, including training programs such as Culture Amp, and LinkedIn Learning. In addition to these resources, each staff member receives an annual professional development allotment.

Paid Sabbatical

After five years of service, employees are eligible to take a fully paid six week sabbatical.