Accounting Coordinator

Icstucson; Tucson (AZ); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Group health insurance

403B employer match

Paid time off

Paid holidays

Job summary

ICS in Tucson, AZ seeks an Accounting Coordinator under the Accounting Manager to oversee accounts payable, donation entry, and credit card management for a nonprofit organization.

Ideal candidates will have GAAP for nonprofit, strong Excel and MIP Fund Accounting skills, and keen attention to detail. This is a full-time role with regular hours and benefits.

Qualifications

• Minimum three years progressive accounting/bookkeeping experience in nonprofit or small business.
• Understanding of accounting principles for nonprofit organizations.
• Experience with grant accounting and donor management is a plus.
• Familiarity with 1099 filings and expenses reimbursement processes.

Responsibilities

• Handle accounts payable including grant check process and 1099 filings.
• Manage company credit card accounts and reimbursements.
• Record donations and maintain donor management deposits.
• Ensure timely monthly and year-end close and audit support.
• Maintain accounting procedures and support fundraising events.

Skills

GAAP for nonprofit

Communication skills

Detail oriented

Multi-tasking

Independent worker

Education

High School Diploma

Bachelor's degree in accounting or business

Tools

MIP Fund Accounting

Excel

Microsoft Office

Job description

Description

Under the direction of the Accounting Manager, the Accounting Coordinator is responsible for accounting operations including accounts payable, donation entry and credit card management. This position is responsible for maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements.

All positions at ICS are expected to interact with participants, volunteers, donors and staff in a professional manner, reflecting ICS’s Core Values Respect, Integrity, Compassion, Collaboration, and Innovation.

Duties and Responsibilities:

Accounting Operations

• Manage all aspects of accounts payable, including the grant & Helping Hands check process, 1099 yearly filings, and stale check write offs
• Manage all aspects of company credit card accounts, including monthly receipt processing, reconciliations and employee reimbursements
• Maintain adequate inventory of gas and gift cards; reorder cards as needed
• Assist with monthly billings on reimbursement grants to include federal, state, city and county grants
• Record Grant AR receipts in the accounting system and manage Grant AR log
• Manage all aspects to properly account for RTA volunteer mileage reimbursement
• Process and record donations with accurate entry into Donor Management system and compile deposit packets to ensure adequate backup is maintained
• Ensure the accurate and timely monthly and year end close
• Assist with end-of-year review, corrections and adjusting and closing entries
• Assist with audit preparation
• Provide financial support for fund-raising events
• Regularly update and review accounting procedure documentation for responsible areas

Additional Duties

• Participate in ICS staff meetings
• Other job duties as assigned

Knowledge, Skills and Abilities:

Commitment to ICS’s mission and goals and ability to relate and work with a wide range of individuals and community organizations

• Strong experience and knowledge of generally accepted accounting principles for non-profit organizations
• Excellent computer skills (MIP Fund Accounting or similar accounting programs, Excel and other Microsoft Office programs)
• Strong written and oral communication skills
• Strong organization skills and keen attention to detail
• Ability to multi-task and be flexible
• Ability to work independently, meet deadlines, and have a proven aptitude for accuracy

Strong ethical standards and integrity in handling financial information and assets

Willingness to meet agency standards for attendance and punctuality, positive interactions with others, effective work habits, judgement and ethics as listed in the employee’s handbook

Required Qualifications:

• Minimum three years progressive experience in accounting/bookkeeping in a non-profit or small business handling a wide range of responsibilities
• High School Diploma

Ability to maintain a valid Arizona driver’s license, reliable transportation, clean driving record, and current auto insurance

Must pass a background check

Must obtain and maintain a Level One fingerprint clearance card

Preferred Qualifications:

Bachelor’s degree in accounting, business, or related field

Five years progressive experience in accounting/bookkeeping in a non-profit or small business, handling a wide range of responsibilities

Reports to:

Accounting Manager

Work Schedule:

Full time (Monday through Friday), 40 hours per week

Home Office Location:

Northwest

Job Classification:

Coordinator

Remote Work Eligibility:

Eligible, dependent on Supervisor’s discretion

FLSA Status:

Exempt

Compensation:

Dependent on qualifications and experience. Benefits provided include group health insurance, 403B employer match, generous Paid Time Off, and paid holidays.