Accounting Coordinator

SWYFS; Seattle (WA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

SWYFS in Seattle seeks an Accounting Coordinator to join the Administrative Team. You will provide high-level administrative support to management and direct service staff, handling daily bookkeeping tasks and independent work on issues.

The role requires BA or equivalent, 2–3 years in nonprofit bookkeeping, proficiency with QuickBooks Desktop and Paylocity, and strong Excel skills. Hybrid office/remote work with emphasis on accuracy and compliance with GAAP.

Qualifications

• BA or equivalent work experience required.
• 2–3 years of bookkeeping experience in a nonprofit setting.
• Experience with QuickBooks Desktop required; Paylocity a plus.
• Proficiency with MS Excel, Word, Outlook, and SharePoint.
• Strong attention to detail and ability to work independently.
• Commitment to cultural competency.

Responsibilities

• Process payroll and employee reimbursements via Paylocity.
• Process Accounts Payable transactions via BILL.com.
• Enter credit card and bank transactions in QuickBooks Desktop.
• Maintain chart of accounts and ensure correct coding.
• Assist with monthly financial reports for the Board of Directors.
• Support annual CPA audits and contract/grant audits.
• Maintain GAAP-compliant records.
• Report irregularities to management.
• Assist with admin control procedures and timesheet reminders.
• Support diversity, equity, and inclusion initiatives.

Skills

Attention to detail

Independent work

Communication skills

Nonprofit experience

Education

BA or equivalent

Tools

QuickBooks Desktop

Paylocity

BILL.com

Excel

Word

Job description

POSITION DESCRIPTION:

The Accounting Coordinator position is a member of the Administrative Team and plays a key role in overall agency operations. The person in this role provides a high level of administrative support to agency management and direct service staff and works independently in attending to daily bookkeeping issues.

ESSENTIAL FUNCTIONS:

Finance:

• Process payroll and employee reimbursements via the Paylocity payroll platform.
• Process Accounts Payable transactions via BILL.com.
• Enter credit card and bank debit transactions utilizing QuickBooks Desktop Enterprise software (cloud-hosted).
• Maintain chart of accounts in QuickBooks Desktop, ensuring revenues and expenses are coded correctly.
• Tracking expenditures by contract and grant fund source.
• Ensure internal control procedures are strictly observed.
• Work with the Finance Team to produce monthly financial reports for the Board of Directors.
• Work with the Finance Team to prepare records and reports for the annual CPA audit and contract/grant audits.
• Maintain financial records in accordance with GAAP Standards and Auditor recommendations.
• Immediately report any material irregularity in financial reporting to appropriate Management Team or Board Member.

Administration:

• Assist agency employees with understanding and adhering to control procedures, e.g., processing reimbursements, supply orders, etc.
• Remind agency employees of timesheet due dates and time reporting procedures as needed.

Other Responsibilities:

• Participate in agency diversity, equity, and inclusion work.
• Perform other duties as required or assigned by Supervisor which are reasonable within the scope of the duties required in this position.

Requirements

MINIMUM QUALIFICATIONS:

• B.A. or equivalent work experience
• 2 to 3 years’ experience in Bookkeeping, preferably in a nonprofit setting
• Work experience and advanced training in using QuickBooks Desktop
• Work experience using Paylocity is a plus
• Experience working in a human service setting preferred
• Experience in or ability to work with a culturally diverse staff and clientele
• Work experience with MS Excel, Word, Outlook, SharePoint, etc.
• High attention to detail
• Ability to work independently with excellent follow through skills
• Ability to communicate effectively and diplomatically
• Commitment to cultural competency

WORKING CONDITIONS:

Physical and Cognitive Requirements: This position primarily works in an office setting. Hybrid in-office and remote.

Physical Requirements – long periods of stationary work at a computer while standing, sitting, typing; communicating on the phone; operating office equipment; moving within the building.

Cognitive Effort – requires attention to detail, communicating effectively with others in-person, through email, telephone and online meetings; using critical thinking and listening skills; drafting and finalizing documents, strategic planning skills, interacting effectively with people in a positive manner that creates confidence and trust.

Employees must be able to perform the Essential Functions of the position satisfactorily, with or without accommodation. If requested, reasonable accommodation will be made, absent undue hardship on the part of SWYFS, to enable a person with a disability to perform the essential functions of their job.

Southwest Youth and Family Services is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.