Accounting Co-Op

Gemco; Middlesex (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Gemco is seeking a detail-oriented and adaptable Accounting Specialist to support daily accounting operations in Middlesex, NJ. This role focuses on Accounts Receivable, Accounts Payable, and credit card reconciliations, with opportunities for involvement in general ledger activities and job cost accounting.

The ideal candidate will be proficient in QuickBooks Online and advanced Excel, ensuring accurate financial operations while managing multiple priorities effectively.

Qualifications

• Familiarity with cost accounting, specifically job costing.
• Understanding of general ledger concepts and journal entries.
• Knowledge of accounts payable and accounts receivable processes.

Responsibilities

• Prepare and process customer invoicing.
• Process vendor invoices and transactions accurately.
• Reconcile credit card statements.
• Assist with job cost accounting activities.

Skills

Proficient in QuickBooks Online

Advanced Microsoft Excel skills

Strong attention to detail

Comfortable communicating with vendors and customers

Experience with module‑based accounting software

Education

Practical experience with QuickBooks Online and Excel

Tools

QuickBooks Online

Microsoft Excel

Job description

Job Summary

General Machine Company of NJ is seeking a detail-oriented and adaptable Accounting Specialist to support daily accounting operations. This role will focus primarily on Accounts Receivable, Accounts Payable, and credit card reconciliations, with exposure to general ledger activities, job cost accounting, and accounting projects. The ideal candidate is a fast learner, comfortable working with multiple priorities, and proficient in QuickBooks Online and advanced Excel for data extraction and analysis.

Key Responsibilities

Accounts Receivable

• Prepare and process customer invoicing
• Create and manage debit memos and credit memos
• Apply and reconcile customer payments
• Communicate with customers via phone and email regarding invoices, payment status, and account inquiries
• Review and monitor customer aging reports

Accounts Payable

• Process vendor invoices and transactions accurately
• Apply and reconcile vendor credits
• Communicate with vendors regarding invoice discrepancies and payment matters
• Review and analyze vendor aging reports

Credit Card & Reconciliations

• Reconcile credit card statements
• Match payment receipts to supporting documentation
• Ensure timely and accurate recording of credit card transactions

General Ledger & Accounting Support

• Assist with job cost accounting activities
• Maintain general understanding of assets, liabilities, revenues, and expenses
• Support journal entry preparation and the month‑end close process
• Assist with accounting projects as needed

Payroll (Exposure Preferred)

• Some exposure to payroll processing is a plus, though not required

Data & Systems

• Perform accurate data entry and data extraction
• Use advanced Excel files for analysis, reporting, and accounting projects
• Work within QuickBooks Online and other module‑based accounting systems (A/R, A/P, G/L, Sales, Purchasing, etc.)

Required Skills & Qualifications

Technical & Computer Skills

• Proficient in QuickBooks Online
• Experience with module‑based accounting software
• Advanced Microsoft Excel skills, including:
• Pivots tables
• VLOOKUP/XLOOKUP
• Formulas and data analysis

Accounting Knowledge

• Familiarity with cost accounting, specifically job costing
• Understanding of general ledger concepts and journal entries
• Knowledge of accounts payable and accounts receivable processes
• Ability to read and analyze vendor and customer aging reports

Professional Attributes

• Strong attention to detail and accuracy
• Comfortable communicating with vendors and customers by phone and email
• Fast starter and quick learner with new software and systems
• Highly adaptable and able to pivot between accounting tasks based on changing priorities
• Organized, dependable, and capable of handling multiple responsibilities

Credentials

• No formal accounting degree or certification required
• Practical experience with QuickBooks Online and Excel is essential