Accounting Clerk - Program Support

DeKalb Health; Buffalo (NY); On-site; USD 47,000 - 49,000; Full time

Benefits offered by this job

Competitive starting pay

Generous time off

Excellent benefits plans

Opportunity to grow

Job summary

Community Services for Every1 is seeking an Accounting Clerk – Program Support to manage Representative Payee/PMF accounts and support financial processes in a compliant, cross‑departmental manner.

The role prepares reports (monthly/quarterly/annual), submits SSA reports, handles payments via check and ACH, and supports SNAP and AP tasks while maintaining accuracy in ERP systems. Requires a High School Diploma/GED with 6 months related experience or accounting/business associate’s degree.

Qualifications

• Knowledge of rules and regulations governing Representative Payee.
• Comprehensive knowledge of general accounting functions and procedures.
• Knowledge of Accounting ERP systems.
• Proficient knowledge of Microsoft Excel and Word.

Responsibilities

• Maintain Representative Payee/PMF Account: record entitlement checks, paychecks, and income in ERP; process payments to individuals and vendors.
• Distribute personal allowance and monitor balances to ensure SSA compliance.
• Prepare monthly rent payments, reports, and invoices for individuals served; monitor rent calculations.
• Reconcile benefit deposits to individual accounts and reconcile balances with pooled PMF accounts.
• Prepare and submit annual Representative Payee reports to SSA; respond to SSA inquiries.
• Support SNAP-related functions and clothing checks; assist Accounts Payable with invoices and reports.
• Perform data entry, document prep, and filing of financial reports; complete other duties as assigned.

Skills

Regulatory knowledge

General accounting procedures

SSA/regulatory awareness

Education

High School Diploma/GED; 6 months related experience OR associate’s degree in accounting or business

Tools

Microsoft Excel

Microsoft Word

Accounting ERP systems

Job description

• Base Pay $23.00 / Hour
• Job Category 05
• Employee Type Non-Exempt FT
• Required Degree High school
• Manage Others No

Contact information

Description

The Accounting Clerk – Program Support is responsible for administering the Representative Payee/Personally Managed Funds (PMF) accounts, ensuring accurate management of individual accounts in compliance with all government regulations and internal policies. This role collaborates across departments to facilitate financial processes, prepares monthly, quarterly, and as needed reports for management, and submits annual Representative Payee reports to the Social Security Administration. Performs functions related to programmatic financial information of individuals supported.

POSITION RESPONSIBILITIES

1. Maintains Representative Payee/ PMF Account:

a. Receive and record individual entitlement checks, paychecks, and other income in the agency’s ERP system.

b. Collaborate with multiple departments to manage, enter, and process payments (via check and ACH) to individuals and vendors on a regular basis.

c. Manage the distribution of personal allowance for individuals in the residential program to assure availability of funds and monitors balance for compliance with SSA regulations.

d. Prepare monthly rent payments, reports, and invoices for individuals served including monitoring rent calculations.

e. Reconcile persons’ receiving services benefit deposits to the individuals’ accounts.

f. Reconcile individual account balances to the pooled PMF Account balances.

g. Prepare and submit annual Representative Payee reports to the Social Security Administration as needed; respond to SSA inquiries and resolve related issues.

h. Other Representative Payee duties as required to maintain individual accounts including but not limited to NFTA Monthly bus passes, etc.

2. Responsible for functions related to Supplemental Nutrition Assistance Program (SNAP).

4. Prepares Residential clothing checks and monitor use of payments.

5. Support the Accounts Payable team by entering invoices, preparing reports, and other tasks assigned.

6. Perform routine and specialized data entry, document preparation, and filing of financial reports and records.

7. Complete other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

POSITION QUALIFICATIONS AND REQUIREMENTS

1.Education and Experience:

High School Diploma/GED with six (6) months of related experience OR associate’s degree in accounting or business

2.Skills, Knowledge and Abilities:

a.Knowledge of rules and regulations governing our status as Representative Payee.

b.Comprehensive knowledge of general accounting functions and procedures.

c.Knowledge of Accounting ERP systems.

d.Proficient knowledge of Microsoft Excel and Word.

e.Ability to understand and follow oral and written directions.

f.Good spelling and grammatical skills.

3.Certifications

a.None

4.Verifications and Screenings

a.County clearance of criminal convictions.

b.A drug screen prior to the commencement of employment.

5.Physical and Mental Requirements

a.Exercising independent judgment, concentrating, thinking, communicating, interacting with others, managing multiple tasks and coping with stressful situations and deadlines.

b.Staying awake and alert while on duty.

c.Ability to perform sedentary physical activity of an administrative nature.

WORKING CONDITIONS:

1.Will work in office environment.

2.Will work during normal business hours.

3.Office based position

Summary

Community Services for Every1 has supported the people of our community for over 30 years. Those with intellectual and developmental disabilities, and those who are simply in need. Every day, our efforts support over 2,000 individuals of all abilities, across counties. We are here for Western New Yorkers – all of them.

Helping those in need takes very special people. And those people are the lifeblood of Community Services for Every1. They’re employees who thrive on helping and who have a passion for connecting. Who can form lifelong bonds with the people they support and make the biggest difference in the lives of fellow Western New Yorkers.

Just as we empower those we serve, we strive to empower each other. We support our colleagues through challenges and we collaborate to find the best solutions – and we work hard to help each other grow. Community Services for Every1 offers competitive starting pay based on directly related experience, generous time off, excellent benefits plans and an opportunity to grow!