Accounting Clerk (PCN 063702)

State of Alaska; Juneau (AK); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Insurance Benefits

Retirement Benefits

Paid Leave

twelve paid holidays per year

Job summary

The Office of Children's Services in Juneau, Alaska is seeking a full-time Accounting Clerk to support the Provider Payments Unit, ensuring timely and accurate payments to foster care, adoption and guardianship providers. Strong data entry and customer service skills are needed, along with proficiency in Microsoft Office, Outlook and Excel.

Primary duties include maintaining provider and vendor records, processing payments, responding to inquiries, and supporting with payment certification in a

Qualifications

• High school diploma or GED.
• Six months of paid or volunteer work experience that included using computer systems to enter, retrieve, or communicate information and handling cash or performing basic arithmetic calculations.
• Substitutions: Education from an accredited college or vocational school may substitute for the required experience (3 semester or 4 quarter hours of college education equal one month of experience; 150 hours of vocational education equal one month of experience).
• A Career Readiness Certificate with ACT WorkKeys scores of skill levels as described will substitute for the high school diploma and required experience.

Responsibilities

• Support timely and accurate payments for foster care, adoption and guardianship providers.
• Establish and maintain provider and vendor records, including direct deposit information.
• Assist with weekly payment certification activities and respond to payment-related inquiries via phone and email.

Skills

Customer service

Data entry

Attention to detail

Tools

Outlook

Excel

Job description

Eligibility

This position is open to Alaska Residents only.

About the role

The Department of Family and Community Services, Office of Children's Services (OCS) is recruiting for full-time Accounting Clerk located in Juneau, Alaska.

What you will be doing

The Provider Payments Unit is seeking an Accounting Clerk to support timely and accurate payments for foster care, adoption and guardianship providers while also assisting with Vendor Payments Unit operations. This position helps establish and maintain provider and vendor records, including direct deposit information, assists with weekly payment certification activities, and responds to payment‑related inquiries through a shared phone line and email inbox. The successful candidate will enjoy helping others, be comfortable working with details and data, and be able to balance a variety of tasks in a fast‑paced, team‑oriented environment. Basic experience using Microsoft Office applications, such as Outlook and Excel, along with strong customer service and communication skills, will help applicants succeed in this role. Transferable experience may include customer service, cashiering, reception, administrative support, data entry, recordkeeping, scheduling, handling confidential information, processing transactions, or working with the public by phone, email, or in person.

Our organization, mission and culture

The Office of Children's Services strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. The Mission of the Office of Children's Services is: Ensuring the safety, permanency and well‑being of children by strengthening families, engaging communities, and partnering with Tribes. Everything we do is underpinned by our Core Values.

Benefits of joining our team

Full‑time benefits of this position include but are not limited to: Insurance Benefits; Retirement Benefits; Paid Leave; and twelve paid holidays per year. Please see the benefits tab on this posting for more information.

• Insurance Benefits
• Retirement Benefits
• Paid Leave
• twelve paid holidays per year

Working environment you can expect

This position is located in the Goldstein Building right in the heart of downtown Juneau. Our office has a positive atmosphere and is conveniently located near many restaurants and stores for easy access to lunch and shopping options. We are also located near the Downtown Transit Center, if taking the bus is your preferred method of travel. For information on the Juneau community (including schools, hospitals, housing) please review the Alaska Community Profiles.

Competencies

1. Professionalism: Consistently displays the collection of competencies and skill expected of a professional. Professionalism is defined by its key behaviors including being accountable for actions and assigned projects; practicing efficient work habits to effectively manage time and workload; clearly communicating and expressing thoughts and ideas in writing and in person; possessing the ability to understand how non‑verbal communication impacts the workplace; working effectively as part of a team to achieve productive outcomes; and consistently demonstrating, emotional intelligence, integrity, and ethical behavior.
2. Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
3. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
4. Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
5. Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

Special Note

This position requires the completion of a background investigation, including fingerprinting and a criminal records check.

Cover letter not required

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Requirements

High school diploma or GED.

AND

Six months of paid or volunteer work experience that included using computer systems to enter, retrieve, or communicate information and handling cash or performing basic arithmetic calculations.

Substitutions:
Education from an accredited college or vocational school may substitute for the required experience (3 semester or 4 quarter hours of college education equal one month of experience; 150 hours of vocational education equal one month of experience).

A Career Readiness Certificate with ACT WorkKeys® scores of skill level 4 or higher in Graphic Literacy (formerly Locating Information), skill level 4 or higher in Applied Math, and skill level 4 or higher in Workplace Documents (formerly Reading for Information) will substitute for the high school diploma and required experience.

Special Note:
ACT WorkKeys® skill testing and career readiness certification is available at the Department of Labor and Workforce Development's Alaska Job Centers.

At time of interview applicant is requested to submit

• A copy of academic transcripts (unofficial are acceptable but must include the institution name/URL on documents provided) if required to meet minimum qualifications.
• A list of three (3) professional references including daytime telephone numbers and email address; at least two (2) of these must be from a current or former supervisor.
  • Professional is defined as a supervisor or an individual who has direct knowledge of your work performance.

NOTE:

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EDUCATION

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying. If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor. The State of Alaska does not provide VISA Employer sponsorships.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact

Name: Aldy Vargas, Accounting Technician 3
Phone: [phone]
Email: [e-mail]