Accounting Clerk III (PPSO)

Vectrus; North Carolina; On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking an Accounting Clerk III to maintain accounting systems, process billing, and reconcile accounts. This role requires strong communication skills, an Associate’s degree, and experience in personal property shipping. The position involves working in an office environment with potential for overtime and flexible hours.

Qualifications

• Must be a U.S. citizen.
• Experience in personal property shipping/storage is required.
• Ability to work independently or in a team-based environment.

Responsibilities

• Process billing in the CWA system using guidelines.
• Verify Lines of Accounting on orders for reconciling accounts.
• Compile, research, reconcile, and record financial data.

Skills

Customer service

Verbal communication

Written communication

Education

Associate’s / Technical Degree

Tools

DPS analytics module

Central Web Application (CWA)

Syncada Banking system

PowerTrack

Job description

Overview The Accounting Clerk III maintains journals or subsidiary ledgers of an accounting system and balances and reconciles accounts. Typical duties include reviewing invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit determining accounts involved. The review will include coding transactions, and processing material through data processing for application in the accounting system under the guidance of the 400NG, and Joint Travel Regulation governing the Personal Property Shipping Office. Conformance with requirements and technical soundness of completed work are reviewed by the supervisor or are controlled by mechanisms built into the accounting processes. Responsibilities This position description is subject to change at any time as needed to meet the requirements of the program or company. MAJOR JOB ACTIVITIES: Process billing in the Central Web Application (CWA) system using guidelines from the Domestic/International Rate Solicitations for Ft Bragg, NC Verify Lines of Accounting (LOA) on orders for reconciling accounts Process Refund Credits and pull orders for the Transportation Service Providers Work directly with DFAS and Citibank to research late or delinquent accounts Answer phones, file, fax documents, relieve documents from email, or mail Approve, Dispute or Deny invoices in the Defense Personal Property System (DPS) for Household Goods and Baggage shipments. Verify all charges are accurate and valid in DPS before approving, disputing or denying charges Review Lines of Accounting for various branches and organizations including GFEBS, Traditional Army, DTS, Air Force, Reserves and Navy. Verify non temporary storage invoices and prepare for DFAS; create new invoices in Syncada Banking system online for NTS. Compile, research, reconcile, and record financial data, and perform corrections if needed. Process billing in the DPS system using guidelines from the 400NG/International Tender for both Outbound and Inbound shipments. Answer questions and resolve discrepancies from the TSP/vendor about billing issues. Transfer manual billing to electronic billing and verify accounting codes and billed amount in PowerTrack/Syncada prior to approving bill for government signature. Provide verified information orally and in writing to management upon request. Skill in performing arithmetic computations and ability to operate a calculator Perform data checks using DPS analytics module. MATERIAL & EQUIPMENT DIRECTLY USED: Computer, Phone, and basic office materials. WORKING ENVIRONMENT: Function in an office environment in a stationary position approximately 95 percent of the time or more. Employee use of Personal Protective Equipment (PPE) is required in certain areas to include, face mask covering the mouth, and nose. PHYSICAL ACTIVITIES: Must be able to lift at least 50 pounds Perform other duties as required that may involve working overtime, weekends, flexible hours and holidays. Qualifications MINIMUM QUALIFICATIONS: EDUCATION/CERTIFICATIONS: Must be a U.S. citizen. Associate’s / Technical Degree, or One (1) year documented experience in providing counseling/ briefings in relation to personal property entitlements and responsibilities. Preferred knowledge and working proficiently of the following: Joint Travel Regulation (JTR), Defense Transportation Regulation DoD 4500.9‐R (DTR) Part IV, HQDA Personnel Policy Guidance (PPG) under Contingency Operations Provisions Must possess the appropriate verbal and written communications skills to conduct meetings, execute plans, and prepare reports, plans and working instructions. Valid State Driver’s License with no restrictions. Ability to work independently or in a team-based, highly collaborative environment. Must be able to obtain a Common Access Card (CAC). Skills and Experience: Experience in multiple facets of the Defense Personal Property Program (DP3), including personal Experience in personal property shipping/storage, either government or commercial industry, is required to include methods/techniques used to protect personal property. Knowledge of the Joint Travel Regulation (JTR), and Defense Transportation Regulation (DTR) is required. Customer service experience is required. Six months administrative background within an office setting (multi-functional work environment). Must be able to operate standard office equipment, such as a computer, copy machine and printer. SUPERVISORY/BUDGET RESPONSIBILITIES: N/A We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
MINIMUM QUALIFICATIONS: EDUCATION/CERTIFICATIONS: Must be a U.S. citizen. Associate’s / Technical Degree, or One (1) year documented experience in providing counseling/ briefings in relation to personal property entitlements and responsibilities. Preferred knowledge and working proficiently of the following: Joint Travel Regulation (JTR), Defense Transportation Regulation DoD 4500.9‐R (DTR) Part IV, HQDA Personnel Policy Guidance (PPG) under Contingency Operations Provisions Must possess the appropriate verbal and written communications skills to conduct meetings, execute plans, and prepare reports, plans and working instructions. Valid State Driver’s License with no restrictions. Ability to work independently or in a team-based, highly collaborative environment. Must be able to obtain a Common Access Card (CAC). Skills and Experience: Experience in multiple facets of the Defense Personal Property Program (DP3), including personal Experience in personal property shipping/storage, either government or commercial industry, is required to include methods/techniques used to protect personal property. Knowledge of the Joint Travel Regulation (JTR), and Defense Transportation Regulation (DTR) is required. Customer service experience is required. Six months administrative background within an office setting (multi-functional work environment). Must be able to operate standard office equipment, such as a computer, copy machine and printer. SUPERVISORY/BUDGET RESPONSIBILITIES: N/A We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
This position description is subject to change at any time as needed to meet the requirements of the program or company. MAJOR JOB ACTIVITIES: Process billing in the Central Web Application (CWA) system using guidelines from the Domestic/International Rate Solicitations for Ft Bragg, NC Verify Lines of Accounting (LOA) on orders for reconciling accounts Process Refund Credits and pull orders for the Transportation Service Providers Work directly with DFAS and Citibank to research late or delinquent accounts Answer phones, file, fax documents, relieve documents from email, or mail Approve, Dispute or Deny invoices in the Defense Personal Property System (DPS) for Household Goods and Baggage shipments. Verify all charges are accurate and valid in DPS before approving, disputing or denying charges Review Lines of Accounting for various branches and organizations including GFEBS, Traditional Army, DTS, Air Force, Reserves and Navy. Verify non temporary storage invoices and prepare for DFAS; create new invoices in Syncada Banking system online for NTS. Compile, research, reconcile, and record financial data, and perform corrections if needed. Process billing in the DPS system using guidelines from the 400NG/International Tender for both Outbound and Inbound shipments. Answer questions and resolve discrepancies from the TSP/vendor about billing issues. Transfer manual billing to electronic billing and verify accounting codes and billed amount in PowerTrack/Syncada prior to approving bill for government signature. Provide verified information orally and in writing to management upon request. Skill in performing arithmetic computations and ability to operate a calculator Perform data checks using DPS analytics module. MATERIAL & EQUIPMENT DIRECTLY USED: Computer, Phone, and basic office materials. WORKING ENVIRONMENT: Function in an office environment in a stationary position approximately 95 percent of the time or more. Employee use of Personal Protective Equipment (PPE) is required in certain areas to include, face mask covering the mouth, and nose. PHYSICAL ACTIVITIES: Must be able to lift at least 50 pounds Perform other duties as required that may involve working overtime, weekends, flexible hours and holidays.

About the company

For more than 70 years, Vectrus has provided critical mission support for our customers’ toughest operational challenges.

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