ACCOUNTING CLERK I-III

City of Long Beach, CA; Long Beach (CA); On-site; USD 28,000 - 44,000; Full time

Job summary

The City of Long Beach is seeking a clerical accounting professional to perform a variety of financial recordkeeping tasks across accounts payable/receivable, vouchers, and purchasing documents. The role spans Grades I–III with hourly pay and requires strict attention to documentation and compliance.

Duties include preparing financial spreadsheets, posting balances, and assisting with cost data analyses. Overtime and shift variations may apply; city hiring standards emphasize equity and

Qualifications

• Two or more options: experience with clerical accounting records or education in accounting or related courses.
• Proof of required documents (degree/transcripts) must be uploaded during filing.
• Experience with computer applications and office procedures is preferred.

Responsibilities

• Maintain financial records for accounts payable/receivable.
• Prepare, verify, file, and scan bills, vouchers, invoices, and requisitions.
• Post balances and adjust accounts; assist with analyses and reconciliations.
• Interface with vendors and staff; may supervise others.

Skills

Microsoft Office

Customer service

Problem solving

Typing

Education

Elementary accounting

Office practices

Computer applications

Tools

ADPICS

FAMIS

Tyler Munis

SharePoint

Power Automate

Excel

Job description

SALARY INFORMATION:

Grade I -$20.012 - $27.062 Hourly

Grade II -$21.545 - $29.441 Hourly

Grade III - $23.187 - $31.670 Hourly

Under direct supervision, performs various clerical accounting duties in the preparation, processing, and maintenance of accounting records; prepares, assembles, tabulates, verifies, files, and scans bills, vouchers, invoices, requisitions, and purchase orders; collects and/or accounts for money; prepares and/or assists in the preparation of financial spreadsheets and/or statistical reports; posts balances and adjusts accounts; prepares or assists with analyses, schedules, reconciliations, and other cost data issues; monitors, reconciles, and/or reimburses petty cash/check funds; may enter, access, or modify on-line accounting and financial data; codes Accounts Payable and Accounts Receivable transactions to ensure expenses and revenue are applied accurately; may assist with Fixed Asset inventory and reconciles credit card revenues ledger; may interface with vendors in person, by telephone, or by email; may assign and review the work of others; may provide support to other accounting staff; and performs other related duties as required.

Applicants must meet one (1) of the following options:

OPTION A:

One year of paid, full-time equivalent clerical accounting experience involving the maintenance of financial records pertinent to accounts receivable, accounts payable, payroll, or similar functions.

OPTION B:

One year of education (24 semester units/36 quarter units) from an accredited college or university, which includes successful completion of one or more courses listed below (proof required)*:

• Elementary accounting or bookkeeping
• Computer applications
• Office practices and procedures

OPTION C:

Any combination of the education (proof required)* and experience stated above equivalent to one year.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristics on the form. Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing.

KNOWLEDGE, SKILLS, and ABILITIES:

• Ability to use computer applications such as Microsoft Office or other related software;
• Ability to interact courteously and tactfully with customers and coworkers;
• Ability to solve problems and make recommendations;
• Ability to operate a computer keyboard by touch.

The position may require overtime, weekend and/or holiday hours as needed.

DESIRABLE QUALIFICATIONS:

Experience with Advanced Purchase Inventory Control Systems (ADPICS), and/or Financial Accounting Management Information Systems (FAMIS), and/or Tyler Munis, and/or other automated financial systems, including purchase change orders, contract entry, contract change orders, and reviewing balance reports; Intermediate proficiency with Microsoft Excel; Knowledge of Government Accounting; Education in fields related to accounting such as finance or grant management; Experience with SharePoint and Power Automate for processing approvals; Comfortable using the Microsoft Office Suite for day-to-day job functions.

Application and Supplemental Application..........................................Qualifying

Written Exam…………………............................................................................100%

A minimum rating of 70 must be attained in order to pass the examination. Certification by score bands will be considered based on analysis of exam results. The resulting eligible list will remain in effect for at least one year. Screening of applicants will be conducted on the basis of application and required supplemental application submitted. Only those candidates showing the strongest backgrounds on the basis of comparative analysis will be invited to the examination process. Based on the number of applications accepted, the selection procedure may be changed. In the event a revision is necessary, the affected persons will be notified.

In accordance with Civil Service Procedure 3.38, all eligible veterans that successfully qualify on any or all open-competitive examinations shall receive an additional credit of ten (10) points that will be added to their original passing score. Disabled veterans passing the examination shall receive a credit of fifteen (15) points that will be added to their original passing score. (A copy of the veteran’s DD-214, Member 4 form indicating honorable discharge must be attached to the application at the time of filing.)

This position is eligible for Local Hiring Preferences and Veterans Preference Points. Learn more about available preferences and eligibility criteria here: www.longbeach.gov/jobs/working-for-the-city/hiring-preferences

EQUITY AND INCLUSION:

The City of Long Beach is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other characteristics protected by applicable federal, state, or local law. We value diversity in our workforce and are committed to creating a workplace where every employee is respected and included. We strive to reflect the diversity of our community at all levels of the organization, promote fair and equitable employment practices, advance equity, and inclusion through our work with staff and community partners, and promote transparency by publishing workforce demographic information, including diversity and pay data by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public.

This information is available in an alternative format by request at (562) 570- 6202. If special accommodation is desired, please contact the Human Resources Department two (2) business days prior to the test at (562) 570- 6202. For the hearing impaired, call [phone].

An Equal Opportunity Employer.