Accounting Clerk I

City of Saint Paul; Saint Paul (MN); Hybrid; USD 35,000 - 50,000; Full time

Job summary

The City of Saint Paul is hiring an Accounting Clerk for the accounts payable section. This position requires maintaining financial records and performing bookkeeping tasks in accordance with city policies. Opportunities for hybrid work arrangements are available, applying modern approaches to finance management.

Qualifications

• High school diploma or GED required.
• Two courses in basic bookkeeping necessary.
• Experience can substitute for coursework.

Responsibilities

• Monitor and route AP invoices into the financial system.
• Perform entry to intermediate-level bookkeeping.
• Maintain accounts payable/receivable ledgers.

Skills

Bookkeeping

Financial reporting

Excel

Attention to detail

Education

High school diploma or GED

Two courses in basic bookkeeping

Job description

The City of Saint Paul is currently hiring for an Accounting Clerk. Accounting clerks assist accounting sections with organizing andverifyingfinancial information.Accounting Clerk I positions are employed in several departments throughout the City of Saint Paul.

Here’s what you can expect to do:

• Monitor and route AP invoices into the financial system
• Perform entry to intermediate-level bookkeeping work in accordance with City policies
• Maintain accounts payable/receivable ledgers and other financial records
• Audit invoices and vendor statements
• Prepare billings and related receipt and expenditure reports
• Respond to routine inquires and compiles data for financial reports
• For more information and essential functions, see our Accounting Clerk I job description.

Information Specific to this Position:
The current opening is in the accounts payable section within the Office of Financial Services located in the City of Saint Paul/Ramsey County Courthouse, 15 W. Kellogg Blvd; Saint Paul, MN 55102. This position is eligible for a hybrid work arrangement that includes a balance of work on-site (up to 3 days per week - must be on-site every Tuesday and Friday with the AP Team) and remote.

The eligible list created from this assessment may also be used to fill Accounting Clerk I positions as they become available in various departments within the City.

Equity, Inclusion and Belonging: The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us.We encourage you to apply as we are most interested in finding the best candidate for this job.

High school diploma or General Education Development certificate (GED) with two courses in basic bookkeeping.

Six months of vacancy related experience can be substituted for the basic bookkeeping coursework.

Examples of bookkeeping courses: financial reporting, assets and end-of-month activities, basics of Excel and accounting software, accounting, revenue, expenses, and trial balances, inventory, payroll, math, statistics, liabilities and owner’s equity, or other related classes.

1. Submit a City of Saint Paul online application by the closing date.
2. Upload or submit the following required document via the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
   • A resume (optional)

First time applying online? Read our How to Apply Online Guide.

Need technical support? For help with the online application, please call1-855-524-5627.

Open Job Posting: This posting is open to anyone who meets the position requirements.

Assessment:Computer Assessment

This computer-based assessment consists of multiple-choice andtrue or false questions, developed to assess your knowledge of basic accounting and bookkeeping.

Further information, directions, and a link to complete the online assessment will be emailed to eligible candidates through the email address included in your application. Eligible candidates will receive this information the week of June 2nd.

You are encouraged to spend some time preparing for this computerized assessment. Educational resourcesmaybe foundon thefollowing websites:

• Literacy Minnesota
• Hubbs Center
• Northstar Digital Literacy Assessments

Additional resources may also be found at your local public library.

If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Ellen Friedman at 651-266-6533 to request a testing accommodation.

Eligible Lists Created from Open Job Posting:You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.

Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Pre-Employment Screening:This position may require a credit check and/or a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education.

Human Resources Contact Information:

Ellen Friedmanat 651-266-6533

Email: [e-mail]

The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.Click here for more information.

Equal Employment Opportunity Statement: The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.