Accounting Clerk

El Centro Family Health; Santa Fe (NM); On-site; USD 38,000 - 48,000; Full time

Job summary

El Centro Family Health seeks an Accounting Clerk to support the finance team under the supervision of the Accounting Manager. The role handles accounts receivable, accounts payable, grant invoicing, and general ledger data entry, including depreciation and cash receipts.

Qualifications include a high school diploma, at least two years in financial management, and experience with automated financial systems. Strong attention to detail and teamwork are essential.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years experience in financial management or bookkeeping.
• Minimum of one year experience with automated financial systems.

Responsibilities

• Assists in accounts receivable and accounts payable activities.
• Prepares grant invoices and ensures timely submission.
• Maintains and balances AR control ledgers and prepares reports.
• Receives and processes invoices; ensures information is accurate.
• Codes invoices, requisitions and purchase orders in the Chart of Accounts.
• Prepares financial disbursements (checks) following procedures.
• Creates spreadsheets and posts data to the general ledger.
• Collaborates with Procurement Clerk on capitalized purchases and fixed assets.
• Prepares and records depreciation data monthly.
• Supports daily cash receipts processing and revenue recording.

Job description

Position Title:

Accounting ClerkDepartment:

FinanceClassification:

Non-ExemptReports To:

Accounting Manager

Position Overview:

Under supervision of the Accounting Manager or Designee the Accounting Clerk assists the Accounting in accomplishing the financial management activities of El Centro Family Health (ECFH), including independent performance of following: accounts receivable, accounts payable, process cash receipts and assists Accountant III.

What You Will Do:

• Ensures accuracy and accountability in the financial management system by performing one or more of the following activities (as assigned by the Accounting Manager/or Chief Financial Officer).


• Prepares grant invoices, assuring that invoices and claims are submitted in a timely and accurate manner, involving communication and follow-up with the appropriate payor sources.


• Accurately maintains and balances the accounts receivable control ledgers, preparing reports and reviewing overall activity.


• Receives and processes invoices including ensuring accuracy and completeness of information provided.


• Accurately codes invoices, requisitions and purchase orders in accordance with the established Chart of Accounts.


• Prepares financial disbursements (checks) in accordance with established and approved purchasing documentation and approval procedures.


• Creates spreadsheets and enters data onto general ledger.


• Collaborates with Procurement Clerk to assure capitalized purchases are recorded on fixed assists list.


• Prepares and enters accurate monthly depreciation data onto the GL.


• Assists in the accurate processing of daily cash receipts; records and ensures that grant/contract revenues are recorded timely and correctly.


• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing professional networks, and participating in professional activities.


• Contributes to team efforts by accomplishing related results as needed and cross training to ensure the integrity of the finance department.


• Adheres to customer service by exhibiting behavior and actions which create a high level of patient/customer relations; which reflect respect for patient's/customer's rights, needs and confidentiality.

Minimum Qualifications:

• High school diploma or equivalent.


• Minimum of two years experience in financial management or bookkeeping.


• Minimum on one-year experience with automated financial systems.

Preferred Qualifications:

• Associate degree in accounting, business, or other related field desirable.


• Directly related experience may be substituted for the degree.


• Related education may be considered as substitution for experience, provided education is supplemented with on-the-job experience.

Physical Requirements:

• Balancing, bending, lifting, carrying, climbing and pulling up to 20 lbs.


• Sitting and standing for extended periods of time of longer than four (4) hours or more.


• Working flexible schedule (i.e., flexible, evenings, weekends or as needed.)


• Hands & fingers (feeling & dexterity)HearingVisionStooping, crouching, crawling, kneelingTalking