Accounts Payable Clerk (Full-Time) - Arizona Biltmore

Pyramid Global Hospitality; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Pyramid Global Hospitality is seeking an Accounting Clerk for the iconic Arizona Biltmore in Phoenix. You will handle Accounts Payable and general accounting tasks, ensuring timely payments and accurate vendor statements.

The role requires detail orientation, strong communication, and a professional approach to guest and team interactions. The role emphasizes month-end processes, vendor management, and collaboration with the Central Accounting Office to resolve inquiries.

Qualifications

• College degree in Accounting or equivalent work experience.
• Experience with hotel front office systems preferred.
• Understanding of POS systems and how they maintain and process information.
• Advanced computer skills with a focus on accounting.
• Proficient in Excel including formulas, VLOOKUP, Pivot Tables, and IF/THEN.

Responsibilities

• Perform Accounts Payable and General Accounting functions.
• Reconcile vendor statements to ensure payments align with net terms.
• Process high volumes of invoices using 3-Way Matching (Craftable).
• Submit Capex invoices and support month-end reconciliation.
• Process monthly villa owner invoices for rental pool earnings.
• Collaborate with CAO to resolve vendor inquiries and enable payments.

Skills

Attention to detail

Customer service focus

Accounting software familiarity

Education

College degree in Accounting or equivalent

Tools

Excel

POS systems

Hotel Front Office system

Job description

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.

At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you\'ll find opportunities to learn, develop, and make an impact.

Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About Our Property

The iconic Arizona Biltmore is located in the heart of the prestigious Biltmore neighborhood in Phoenix. The resort was named the “Jewel of the Desert” since its opening on February 23, 1929. This gorgeous 39-acre property reopened in May 2021 after undergoing a $150 million restoration. It has over 700 rooms, over 200,000 square feet in banquet space spread out over the beautiful property, 9 food and beverage outlets (including 2 restaurants, 2 bars, 2 poolside bars, a gelato shop/café, and in-room dining), a luxury spa, and 7 pools including a 65\' waterslide. Arizona Biltmore is a LXR Hotel & Resort by Hilton which is a hand-selected collection of unique luxury hotels, offering bespoke service and personal adventures in the world’s most intriguing locations. With this, as a team member you will receive the Go Hilton travel benefits in addition to Pyramid's travel benefits. Learn more about our incredible benefits here. Want to learn more about Arizona Biltmore? Hotel Website, Instagram, Facebook

What You Will Have An Opportunity To Do

We are looking for someone great with numbers, who is highly engaging and customer focused to join our team as Accounting Clerk. The successful candidate for this role is engaging, highly detailed, and is open to learning and leading by example, responds in a professional and courteous manner to guests and team, as well as being there to support the team both personally and professionally.

Your Role

• Perform applicable Accounts Payable and General Accounting functions.
• Reconcile vendor statements to ensure payment is being issued within established net terms
• Process high volume of invoices utilizing 3-Way Matching in our purchase order system (Craftable)
• Submit Capex invoices as needed and save support for month end reconciliation
• Process monthly villa owner invoices for rental pool earnings
• Collaborate with Central Accounting Office (CAO) to resolve vendor inquiries and facilitate payments that require special handling
• Prepare and submit new vendor setup requests with required W9/W8 forms and accurate remittance instructions
• Complete month-end accruals with necessary supporting documentation
• Maintain organized files to reference purchase orders, invoices, and vendor statements
• Research and respond to information requests from internal departments and management
• Respond to guest inquiries, charge inquiries and requests in a timely, friendly and efficient manner to support continuing effort to deliver outstanding guest service and financial profitability.
• Participate in special projects, team training and development
• Perform other duties and responsibilities as assigned or required
• Report results to others and aids others to understand financial matters
• Develop and maintain constructive and cooperative working relationships with other finance departments and corporate departments they support
• Collaborate with manager to establish specific goals and plans to prioritize, organize and accomplish project/department goals
• Attend staff meetings pertinent to work assignments
• Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required

What are we looking for?

• Someone with a College degree in Accounting or equivalent work experience preferred.
• Someone with extensive knowledge of a hotel Front Office system preferred.
• Someone with an understanding of POS systems and how they maintain & process information desired.
• Someone with advanced computer skills, with a focus on accounting
• Someone with knowledge of Excel, including but not limited to formulas, VLook-Ups, Pivot Tables and If/Then

Compensation

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.