Accounting Clerk

Pappas, Hayden, Westberg & Jackson; Overland Park (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Pappas Hayden Westberg & Jackson, P.C. is a respected creditors’ rights and collections law firm seeking an Accounting Clerk to support daily financial operations in a high-volume practice.

The role emphasizes accuracy, confidentiality, and timely reporting of payments, reconciliations, and client remittances. The position requires at least one year of accounting experience, GAAP knowledge, strong Excel skills, and dependable attendance.

Qualifications

• High school diploma or equivalent is required.
• Minimum of one year of accounting, bookkeeping, accounts receivable, cash application, or related role.
• Knowledge of GAAP, debits & credits.
• Strong data entry with accuracy and attention to detail.
• Proficiency with Excel and Microsoft Office.
• Strong 10-key and typing skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent organizational, analytical, problem-solving, and communication skills.
• Confidentiality and data security awareness.

Responsibilities

• Post payments daily using the firm’s payment processing system.
• Research and identify the correct account when payment information is incomplete.
• Review and balance daily deposits for accuracy.
• Reconcile trust account deposits prior to transmission.
• Load payment batches into the collections system.
• Scan and transmit legal deposits.
• Process returned checks and payment reversals.
• Prepare weekly NSF invoices for client billing.
• Complete NSF and error-correction reconciliations.
• Research and process consumer refunds per regulations.
• Prepare refund correspondence and issue refunds timely.
• Collaborate with internal departments to resolve payment issues and provide reporting.
• Post direct payments and maintain reconciliation logs.
• Apply client payments to cost and fee invoices.
• Investigate posting discrepancies and exception reports.
• Review prior-day postings for accuracy.
• Assist Staff Accountant/Controller with special projects.

Skills

Data entry accuracy

Typing

Attention to detail

Organization & analytical skills

Communication skills

Education

High school diploma or equivalent

Associate degree (preferred) in Accounting/Finance

Tools

Excel

Windows OS

10-key

Job description

Join Our Team Pappas Hayden Westberg & Jackson, P.C. is a respected creditors’ rights and collections law firm dedicated to delivering ethical, efficient, and results-driven legal services. We are seeking a detail-oriented and dependable Accounting Clerk to join our Accounting Department and support the daily financial operations of our high-volume legal practice.

This position is ideal for an individual who enjoys working with numbers, thrives on accuracy, and takes pride in maintaining organized financial records. The Accounting Clerk plays a vital role in processing payments, reconciling deposits, managing refunds and returned payments, and supporting the accounting team with daily financial activities.

What You’ll Do: Payment Processing & Reconciliation

• Post incoming payments daily using the firm’s payment processing system.
• Research and identify the correct account when payment information is incomplete or unclear.
• Review and balance daily deposits for accuracy.
• Reconcile trust account deposits prior to transmission.
• Load payment batches into the collections system.
• Scan and transmit legal deposits through the firm’s banking platform.

NSF Processing & Refund Management

• Process returned checks and payment reversals.
• Prepare weekly NSF invoices for client billing.
• Complete NSF and errorcorrection reconciliations.
• Research and process consumer refunds in accordance with client requirements and applicable regulations.
• Prepare refund correspondence and ensure timely issuance of refunds.

Accounting Support & Account Maintenance

• Collaborate with internal departments to resolve payment issues and provide financial reporting support.
• Process daily court cost removals.
• Post direct payments and maintain reconciliation logs.
• Apply client payments accurately to cost and fee invoices.
• Investigate and resolve posting discrepancies and exception reports.
• Review priorday payment postings for accuracy.
• Assist the Staff Accountant/Controller with special projects and other accounting duties as assigned.

Compliance & Confidentiality:

• Maintain strict confidentiality of client and consumer information.
• Follow all company policies related to data security and record retention.
• Maintain a clean, organized, and professional work environment.

Qualifications: Required

• High school diploma or equivalent.
• Minimum of one (1) year of experience in accounting, bookkeeping, accounts receivable, cash application, or related accounting role.
• Knowledge of basic accounting principles, debits, credits, and Generally Accepted Accounting Principles (GAAP).
• Strong data entry skills with exceptional accuracy and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Strong 10key and typing skills.
• Ability to prioritize multiple tasks and meet deadlines in a fastpaced environment.
• Strong organizational, analytical, problemsolving, and communication skills.
• Proficiency with Windows operating systems.
• Exceptional attendance, reliability, and punctuality, with a demonstrated commitment to meeting work schedules and deadlines.

Preferred

• Associate degree in Accounting, Finance, or related field.
• Experience with payment posting, cash application, or reconciliation functions.
• Previous experience in a legal, banking, collections, or financial services environment.