Accounting Clerk

Wailea Golf Club; Kihei (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Wailea Golf Club in Kihei, HI is seeking an Accounting Clerk to manage Accounts Payable, Daily Audit, and related duties under the Accounting Manager.

You will review and process invoices, ensure proper coding and approvals, reconcile statements and credit card activity, and help prepare daily and month-end reports.

Qualifications

• 1–2 years general accounting experience including accounts payable.
• High school graduate; some college preferred.
• Strong written and verbal communication.
• Proficient with Excel, Word, and Adobe Acrobat.

Responsibilities

• Coordinate invoice submission for payment and advise managers on processing.
• Verify invoices coded and authorized per policies.
• Ensure timely payments to maximize discounts and avoid late charges.
• Prepare and review checks; obtain authorized signatures.
• Back up month-end AP data for GL posting.
• Reconcile vendor statements and credit card activity.
• Respond to managers' inquiries promptly.
• Process annual 1099s and file with authorities.
• Audit POS cash receipts and post to GL; adjust as needed.
• Perform other duties as assigned by Accounting Manager.

Skills

Accounts payable

Excel

Word

Adobe Acrobat

Education

High School Diploma

Some College

Tools

Accounts payable software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Kihei, HI, US

JOB SUMMARY:

The Accounting Clerk is responsible for the Company’s Accounts Payable, Daily Audit, and other duties as required by the Accounting Manager. This position collects, reviews, prepares, processes and summarizes Accounts Payable data in a timely and accurate manner relating to the Company's financial obligations, audits POS cash receipts, and prepares daily reports. This position also has frequent contact with both internal and external customers.

PRIMARY DUTIES:

• Coordinates the submittal of invoices for payment and advises department managers as to proper processing and payment procedures.
• Verifies that invoices submitted for payment are properly coded and appropriately authorized by the responsible manager based on company policies.
• Verifies the validity and accuracy of invoices by examining for acknowledgement of receipt of goods or services, checking mathematical computations, communicating with department managers and/or vendors regarding discrepancies and reviewing for duplicate payments.
• Ensures that payments are made on a timely basis so that all discounts are taken advantage of within company policies and that late charges are not incurred.
• Prepares and reviews computer-generated checks. Obtains authorized signatures and distributes checks.
• Ensures that month-end accounts payable data is timely and properly backed-up in preparation for integrated general ledger posting.
• Reconcile monthly statements received from vendors and resolves any discrepancies and/or finance charges.
• Reconciles monthly company credit card invoice
• Reconciles Accounts Payable Trade and Accrued Payables General Ledger accounts.
• Responds to Manager’s and Supervisor’s inquires in a timely manner.
• Processes annual 1099’s and submits to appropriate taxing authorities in a timely and accurate manner in order to avoid penalties and interest.
• Audits front office Point of Sale transactions (Cash Receipts), resolves discrepancies and prepares and then posts transactions to the General Ledger; makes necessary adjustments in Point of Sale system, reconciles credit card transactions to web based merchant account, processes customers credit card adjustments on web based account, pulls Cash Receipts information from Point of Sale system into the General Ledger system.

OTHER DUTIES:

• Performs other duties and/or responsibilities as assigned by the Accounting Manager.
• Observes all house rules and regulations including but not limited to safety regulations, following safe practices in the performance of duties/assigned tasks and practices good housekeeping in designated work areas.

DESIRED QUALIFICATIONS:

• One (1) to Two (2) years general accounting experience including Accounts Payable required.
• High School graduate or equivalent required, some college preferred.
• Good written and verbal communication skills required.
• Good Computer skills including Accounts payable application software.
• Good problem-solving skills.
• Capable in Microsoft Excel and Word and Adobe Acrobat.
• Ability to multi-task under pressure a must.
• Ability to function in a deadline-oriented and team-work environment.

PHYSICAL REQUIREMENTS OF THE JOB:

Regularly requires sitting and working at a computer, attention to detail, vision, hearing, concentration and alertness, mathematical ability, reading in small amounts at a time.

Frequently requires intermittent standing, speaking and listening to others, eye-hand-finger coordination, use of a multi-line telephone, and calculator.

Occasionally requires walking or driving to other work sites, climbing steps, writing and composing written language, reaching, bending, twisting, kneeling, stooping, pushing/pulling of 21-50 pounds (file cabinet drawers), lifting/carrying 0-25 pounds, exposure to dust, dirt, heat and sunlight, chemicals and fertilizers, golf balls in play, wet and other environmental working conditions associated with working around golf courses.

Visual capabilities required: good to excellent vision, depth perception, wide field of vision, color vision.

Job experiences primarily 8 hours indoors in an air-conditioned office.

EQUIPMENT AND MATERIAL:

Personal Computer workstation, printers, application hardware and software, web-based products, calculator, photocopier, fax machine, typewriter, multi-line telephone system, etc.

DISCLAIMER STATEMENT:

The above position description is intended to describe the general nature and level of work being performed by the employee assigned to this classification and is not to be construed as an accounting of all duties and requirements that may be inherent in the job.