Accounting Clerk

Greenwood County; Kansas; On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Greenwood County is seeking a full-time Tax Clerk to collect current and delinquent tax payments, balance funds, and provide courteous service to taxpayers. The role supports the Delinquent Tax Collector and assists with preparations for delinquent tax sales, under supervision by the Current Tax Collector and Lead Accounting Clerk.

The position involves data entry, filing, and interface with public, attorneys, auditors and real estate professionals to ensure accurate accounting and timely

Qualifications

• Requires an Associate’s Degree with preferred emphasis in accounting.
• Two years of experience in bookkeeping or accounting or an equivalent combination.

Responsibilities

• Receives and receipts monies for current, delinquent and automobile taxes using an AS400 system.
• Balances monies received, processes deposits, and maintains related documentation.
• Uses Tyler Cashiering software to process in-person payments (invoices, hangar rent, retiree insurance, etc.).
• Performs data entry to record and retrieve information and prepare reports.
• Handles routine clerical tasks: filing, correspondence, answering phones, and managing office supplies.

Skills

Bookkeeping

Financial data entry

Education

Associate degree in accounting

Job description

Job Type: Full-time

Hours: Monday - Thursday 7:45am - 5:30pm

Pay: $33,274.73 - $49,912.09 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

In this position you will have occasional supervision to collect current and delinquent tax payments with accuracy and efficiency. Responsible for balancing monies received and providing efficient, courteous service to taxpayers. Aids the Delinquent Tax Collector as needed to prepare for delinquent tax sale and other responsibilities associated with delinquent taxes. Reports to Current Tax Collector with general supervision by Lead Accounting Clerk.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Receives and receipts monies collected for current, delinquent and automobiles taxes utilizing an AS400 computer system. Follows appropriate procedures for balancing, posting and depositing County Funds and maintaining documentation all monies deposited; etc.

Receives and receipts monies for in-person payments of various invoices produced by the Treasurer’s Office utilizing Tyler Cashiering software. These payments include hangar rent, retiree insurance, lake encroachment fees, etc.

Performs computer data entry to record and retrieve information, maintain files and prepare reports and correspondence.

Performs a variety of clerical duties, including maintaining accurate and up-to-date records; typing, copying and filing correspondence and other documents; faxing information; answering the telephone; processing mail; maintaining office supplies, etc.

Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, and other County department heads and employees, customers, attorneys, real estate companies, auditors and the general public.

Additional Duties:

Perform various other clerical/bookkeeping duties to maintain effective tax office operations, including but not limited to balancing monthly collections, processing refunds, preparing written voucher refunds, handling returned checks, processing auto tax notices, acting on delinquent payments, accepting monies for tax payment dishonored checks and record return check fees, etc.

Assists in various responsibilities related to the delinquent tax sale such as signing up bidders and collecting redemption payments.

Research payments include but not limited to current and delinquent real estate, boats, motors, business personal taxes, and manufacturing.

Process daily mail received by tax office. It includes but not limited to processing tax payments, responding to correspondence and preparing receipts to be mailed back to taxpayer.

Process entries for refund requests because of new legal residence, homestead exemptions and abatements given to tax office by the Auditor’s office.

Research as requested by Freedom of Information Act.

Help with suspension entry processing for non-payment of 120 days’ notice automobile taxes. Utilize SCDMV for suspension of SCDL and Vehicle Vin. Also maintain files, update when paid.

Performs related work as assigned.

Responsibilities, Requirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Copies, transcribes, enters or posts data or information.

People Responsibility:

People include co-workers, workers in other areas or agencies and the general public.

Serves others such as customers, attends to their requests and exchanges information with them. Displays strong leadership with other clerks.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percentages.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Reads routine sentences, instructions, regulations, procedures or work orders; writes routine sentences and completes routine job forms and incident reports; speaks routine sentences using proper grammar.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for guiding others, requiring decisions, affecting the individual and co-workers; works in a stable environment with clear and uncomplicated written/oral instructions, but with some variations from the routine.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity required by the job and the presence of any unusual pressures present in the job.

Performs semi-routine work, following procedures, with occasional problems; requires normal attention for accurate results.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderately serious – affects work unit and may affect other units or citizens or loss of life could occur but probability is low.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to ten pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses machines, tools, equipment or work aids involving moderate latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:

Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.__

Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.

Minimum Education and Experience Requirements:

Requires an Associate’s Degree with a preferred emphasis in accounting, supplemented by two years of experience in bookkeeping, accounting or cash collection or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Special Certifications and Licenses:

None

Americans with Disabilities Act Compliance

Greenwood County is an Equal Opportunity Employer. ADA requires Greenwood County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.