Accounting Clerk

Flatiron Construction; Honolulu (HI); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Comprehensive compensation package

Paid time off

401(k)/RRSP

Medical/Dental/Vision

Wellness benefits

Tuition Reimbursement

Job summary

Flatiron Construction is seeking an Accounting Clerk to provide administrative support to the Accounting Manager and Business Manager in Honolulu, Hawaii. The role emphasizes strong organizational and accounting skills with exceptional Excel capabilities and adaptability to changing priorities.

You will organize and log payable invoices, audit details, coordinate with vendors, and prepare backups for approvals.

Qualifications

• 1+ years of accounting experience preferred.
• Strong organizational skills and detail orientation.
• Proficient in Microsoft Word, Excel, and Outlook; able to create spreadsheets with formulas.
• Excellent verbal and written communication and interpersonal skills.
• Ability to multi-task and work under pressure.
• Proactive, solution-oriented, and discreet.

Responsibilities

• Organize incoming payable invoices and log them for tracking.
• Audit invoice details before upload and communicate with vendors on issues.
• Upload invoices with documentation to obtain approvals.
• Monitor invoice processing status to ensure smooth flow.
• Prepare backup for check approvals with Accounting Manager.
• Maintain communication with vendors' contacts regarding concerns.
• Audit vendor statements monthly to ensure all invoices are in process.
• Provide weekly and monthly AP reports as needed.
• Create Excel spreadsheets to track subcontracts and related data.
• Enter purchase order details into the ECMS system and maintain project files.

Skills

Organizational skills

Attention to detail

Strong typing

Customer service

Communication

Multitasking

Tools

Excel

Word

Outlook

Job description

Description

Overview

The Accounting Clerk will provide administrative support to the Accounting Manager and Business Manager. The ideal candidate will have strong organizational and accounting skills, while remaining flexible and easily adaptable to changing priorities. The ideal candidate will also have exceptional Excel skills as well as the ability to learn new software, understand a variety of invoices, A/P reports, etc.

What you will be doing

• Organizing incoming payable invoices and logging in invoice log for tracking purposes.
• Audit invoice details before prepping for upload in the system and communicate with vendor if any issues (i.e. missing po number, wrong company name, etc.)
• Upload invoices with appropriate documentation to acquire appropriate approvals.
• Monitor the status of invoices in process to ensure invoice flow is efficient.
• Coordinate with Accounting Manager to prep invoice backup for check approvals
• Maintain good communication with assigned vendors' contacts when they have concerns
• Audit vendor statements monthly to ensure all invoices are in process
• Provide weekly and monthly accounts payable reports, as needed
• Assist with administrative duties such as:
• Creating Excel spreadsheets to track subcontracts, etc.
• Compiling subcontract documents in the document control system;
• Entering purchase order details into ECMS system
• Maintenance of project files and reports.
• Work closely under the supervision of the Accounting Manager to meet project accounting needs.
• Other duties and reports as needed.

What we are looking for

• 1+ years of experience in an accounting role in a professional setting is preferred
• Strong organizational skills and very detail oriented. Strong typing skills.
• Strong Microsoft computer skills: Word, Excel, Outlook. Strong ability to create spreadsheets that include formulas.
• Strong customer service skills.
• Ability to multi-task and work in high pressure environment.
• Proactive and solution oriented.
• Must demonstrate exceptional judgment, discretion, and professional courtesy.
• Effective oral and written communication skills and excellent interpersonal skills.

Why work for us

Some of the benefits you may be eligible for as an employee are:

Customer Relationship Management (CRM)

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $19.00/Hr.

Salary Max

USD $29.00/Hr.