Accounting Clerk

Confederated Tribes of Grand Ronde; Grand Ronde (OR); On-site; USD 64,071,000 - 83,097,000; Full time

Job summary

Confederated Tribes of Grand Ronde is seeking an entry-level accounting clerk to provide accurate, timely accounting and clerical services. You will open mail, post entries, process accounts payable, log CHS checks, and support finance staff.

Qualifications include a high school diploma or GED, 2 years of clerical/data entry experience, and basic bookkeeping coursework. Cape duties include scheduling meetings and maintaining confidentiality in a fast-paced environment.

Qualifications

• Requires a High School diploma or GED.
• Two years of clerical/data entry experience.
• Six months of post-secondary bookkeeping coursework preferred.
• Ability to read and interpret vendor documents and manuals.

Responsibilities

• Opens department mail daily and stamps for time of arrival.
• Maintains and files fiscal records and supporting documentation.
• Inputs journal entries and bank deposits into accounting system.
• Mails Accounts Payable checks and receipts all incoming cash.

Skills

Interpersonal skills

Microsoft Office

Word

Excel

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Confederated Tribes of Grand Ronde
9615 Grand Ronde Rd
Grand Ronde, OR 97347, USA

Description

Starting Wage Range: $22.36/hr. - $29.00/hr.

Job Summary:

Provide accurate and timely entry-level accounting and clerical services for accounting staff.

Essential Functions:

• Opens all department mail daily, date stamps mail for accurate time of arrival and distributes to appropriate staff members.
• Follows-up on distribution problems and redirects to appropriate parties.
• Maintains and files fiscal records and supporting documentation including accounts payable vendor files, canceled checks and other fiscal and general accounting records and files as assigned.
• Orders office supplies using department procedures.
• Inputs journal entries and bank deposits into Automated Accounting System.
• Makes copies, sorts, and assembles information.
• Maintains confidentiality in all matters.
• Performs entry level accounting activities applying accepted procedures to the preparation and maintenance of accounting and other related records.
• Mails Accounts Payable checks to appropriate parties.
• Receipts all incoming cash.
• Receives and logs Contract Health Service (CHS) and Tribal Health Trust checks for mailing, including reconciling checks to Clinic check registers for accuracy and makes any necessary changes.
• Accurately and timely enters and posts appropriate data into accounting software system.
• Performs Accounts Payable set-up for payment in automated accounting system.
• Maintains and sets up new vendor accounts in automated accounting system.
• Requests/receives W-9 forms from vendors and maintains W-9 documentation files.
• Process check requests without purchase orders into automated accounting system.
• Assists with Accounts Payable batch entries into automated accounting system.
• Schedules meetings for Finance staff as assigned.
• Answers phone calls and sends them to appropriate Finance staff.
• Attends weekly and monthly Accounting staff meetings.
• Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses:

• Requires a High School diploma or GED equivalent.
• Six (6) months of post-High School coursework in general bookkeeping principles or office systems and procedures is preferred.
• Requires a minimum of two (2) years of clerical/data entry experience.
• OR equivalent combination of education, training and experience.

Driving Requirements:

• Employees may be required to drive for work-related purposes and must maintain a valid Oregon Driver’s License (ODL), meet company vehicle insurance requirements, and provide proof of personal vehicle insurance.

Qualifications, Registrations, and Certifications:

• Must possess solid interpersonal skills.
• Must have proficiency with Microsoft Office applications which includes Word and Excel.
• Must have ability to efficiently plan, schedule and accomplish a variety of tasks simultaneously and within appropriate time constraints.
• Must have the ability to read and interpret documents such as accounts payable vendor documents, safety rules, operating and maintenance instructions, and procedure manuals.
• Must maintain confidentiality at all times.
• Must possess strong organizational skills in order to manage multiple tasks in an often fast-paced and stressful environment.
• Ability to operate standard office equipment, including copy machines, fax machines, and personal computers required.
• Knowledge of and sensitivity to Native American culture required.

Environmental Factors and Conditions/Physical Requirements:

• Continually requires the ability to express or receive detailed information or important instructions through oral communication.
• Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.
• Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.
• Occasionally requires lifting of up to 40 pounds.
• This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
• Supports a safe work environment by performing all duties in accordance with Tribal safety policies and procedures, and Emergency Management Plan.
• Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.
• May be called upon to serve as a Disaster Reservist during emergencies.
• Local travel is occasionally required. Travel outside of the state is infrequently required.
• Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.

Qualifications

Education

Required

High School or better.

Experience

Required

2 years:

Minimum of two (2) years of clerical/data entry experience

Preferred

Six (6) months of post High School coursework in general bookkeeping principles or office systems and procedures is preferred

Licenses & Certifications

Required

Driver's License

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.