Accounting Clerk

Doubletree by Hilton Gainesville; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

PTO (Vacation & Sick Days)

Health Insurance (Medical, Dental, & V

Vision Insurance

Disability Insurance

Life Insurance

401(k) with employer match

Hotel Discounts

Career Growth Opportunities

Volunteer Time Off

Lifestyle Discounts

Job summary

Doubletree by Hilton Gainesville is seeking an Accounting Clerk to provide day-to-day accounting support, including processing financial data, reconciliations, and monthly reporting.

You will contribute to a collaborative, detail-oriented environment while handling vendor invoices, month-end tasks, and confidential information, with opportunities for growth within our hospitality team.

Qualifications

• High school diploma or equivalent.
• Previous hotel or accounting experience is preferred.
• Basic math skills and the ability to enter and check numerical information accurately.
• Basic computer skills, including familiarity with Microsoft Excel, Word, and Outlook.
• Strong attention to detail and the ability to keep records organized.
• Ability to complete assignments within required deadlines.
• Clear verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare Daily Sales Reports using established templates and hotel system reports.
• Check daily transaction reports and night audit paperwork for missing information or obvious errors, and report discrepancies for review.
• Match vendor invoices with purchase orders and receiving records. Identify duplicate invoices, incorrect amounts, or missing documentation.
• Enter invoices into the company’s accounting systems using established coding guidelines and approval procedures.
• Follow up on missing receipts, invoice information, and required approvals to help meet processing deadlines.
• Assist with routine guest and company billing, provide folio or receipt copies, and update payment tracking records.
• Assist a designated manager with cash counts and deposit paperwork, following hotel cash-handling procedures.
• Maintain accurate spreadsheets and organized financial files while protecting confidential information.
• Gather invoices, receipts, and reports needed for month-end accounting and other document requests.
• Perform other related accounting and administrative duties as assigned.

Skills

Basic math

Attention to detail

Verbal and written communication

Discretion with confidential info

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Accounting Clerk provides day-to-day accounting support for the hotel, ensuring the timely and accurate processing of financial data, account reconciliations, and monthly reporting. This role plays a key part in maintaining compliance with internal controls and supporting operational leaders with financial insights. You will contribute to a collaborative, detail-oriented work environment while living out our company purpose: “hospitality from our family to yours.”

Job Responsibilities:

• Prepare Daily Sales Reports using established templates and hotel system reports.
• Check daily transaction reports and night audit paperwork for missing information or obvious errors, and report discrepancies for review.
• Match vendor invoices with purchase orders and receiving records. Identify duplicate invoices, incorrect amounts, or missing documentation.
• Enter invoices into the company’s accounting systems using established coding guidelines and approval procedures.
• Follow up on missing receipts, invoice information, and required approvals to help meet processing deadlines.
• Assist with routine guest and company billing, provide folio or receipt copies, and update payment tracking records.
• Assist a designated manager with cash counts and deposit paperwork, following hotel cash-handling procedures.
• Maintain accurate spreadsheets and organized financial files while protecting confidential information.
• Gather invoices, receipts, and reports needed for month-end accounting and other document requests.
• Perform other related accounting and administrative duties as assigned.

Job Qualifications:

• High school diploma or equivalent.
• Previous hotel or accounting experience is preferred.
• Basic math skills and the ability to enter and check numerical information accurately.
• Basic computer skills, including familiarity with Microsoft Excel, Word, and Outlook.
• Strong attention to detail and the ability to keep records organized.
• Ability to complete assignments within required deadlines.
• Clear verbal and written communication skills.
• Ability to handle confidential information with discretion.

Physical Demands:

• Must be able to occasionally lift, push, pull, or carry items up to 25 pounds.
• Regularly required to sit for extended periods, with frequent use of hands and fingers for typing, data entry, and computer work.
• Must be able to bend, reach, and occasionally stand orwalk within an office or hotel setting.
• Visual acuity required to read reports, review spreadsheets, and operate standard office equipment.
• Ability to work in a fast-paced environment and manage multiple priorities under deadlines.
• Must be able to work a flexible schedule, including occasional weekends or holidays based on month-end, audits, or special projects.

As a family-owned business built on genuine relationships, Naples Hotel Group places immense value on the character and quality of our team. We are dedicated to creating an environment where associates serve each other, our partners, and the community with kindness and respect, working together toward meaningful shared success. Our tight-knit team structure ensures every voice is heard, fostering a collaborative culture rich with opportunities for career advancement and personal development.

Comprehensive Benefits Package for Full-Time Employees

• Paid Time Off: 2 weeks of vacation in the first year and 4 sick days per year
• Comprehensive health, dental, and vision insurance, plus disability and life coverage
• 401(k) with employer match
• Exclusive global hotel discounts
• Career growth opportunities across our hotel portfolio
• Additional perks including paid volunteer time and lifestyle discount

Source: Hospitality Online